Kunnect implementation process:
Initial Consultation and Planning: The process begins with an initial consultation to understand the specific needs and requirements of the business. This stage is crucial for setting the scope and objectives of the implementation.
Customization and Integration: Kunnect’s solution offers the flexibility to customize the software according to the specific needs of the call center. This includes integration with third-party solutions and existing CRM systems, ensuring that the ACD software works seamlessly with other tools and systems in use.
Setup and Configuration: The setup involves configuring the inbound and outbound call center functionalities, including the predictive dialer for outbound calls and the set-and-forget inbound call routing system. This step ensures that calls are efficiently distributed to the right agents.
Training and Support: Kunnect provides training for the call center staff and management to ensure they are proficient in using the new system. Ongoing support is also offered, including a 365/24/7 customer support help desk, which is crucial for addressing any issues that arise during and after implementation.
Kunnect customization methods:
Integration with CRM Systems: Kunnect's software integrates with CRM systems, such as Salesforce, enhancing its functionality and allowing for a more tailored user experience. This integration facilitates better customer relationship management by aligning call center operations with customer data.
Customizable Settings: The platform offers customizable settings that can be adjusted to meet the specific operational needs of different businesses. This includes ACD (Automatic Call Distributor), business hours settings, and other call center functionalities.
Predictive Dialing System: Kunnect provides a cloud-based predictive dialing system that supports structured, automated right party contact. This system can be customized to fit the specific outreach and communication strategies of a business, ensuring efficient contact management.
Custom IVR Routines: The software allows for the creation of custom IVR (Interactive Voice Response) routines to gather consumer information. This feature can be tailored to collect specific data that is relevant to the business, enhancing the efficiency of data collection and customer interaction.
Custom Reporting: Kunnect offers custom reporting tools that enable businesses to generate reports based on specific metrics and data points. This capability allows companies to monitor and analyze performance according to their unique requirements and goals.
Training Options:
Live Online and Webinars: Some ACD providers offer live online training and webinars, which are interactive and allow users to learn directly from experts in real-time.
In-Person Training: For more hands-on learning, in-person training sessions are available. These sessions are likely more detailed and personalized, providing direct interaction with trainers.
Documentation and Videos: ACD systems also come with a range of documentation and instructional videos. These resources are useful for users who prefer self-paced learning or need to reference specific information quickly.
Support Options:
Chat Support: ACD systems provide chat support, enabling users to get quick answers to their queries directly through the platform.
Phone Support: For more in-depth assistance, phone support is available, offering direct and personal interaction with support staff.
Knowledge Base: A comprehensive knowledge base that includes FAQs, forums, and articles is available. This resource allows users to find answers to common questions and explore detailed information on various topics.
Data Encryption: Data encryption is pivotal for call centers as it safeguards sensitive information by transforming it into an unreadable format. This helps to prevent unauthorized access during transmission (data in transit) and while stored (data at rest).
Role-Based Access Control (RBAC): Implementing strong access control mechanisms involves granting appropriate permissions to users and limiting access to authorized individuals or applications. Utilize RBAC to assign specific privileges based on user roles and responsibilities.
Regular Access Permission Reviews: Regularly review and update access permissions to prevent unauthorized access. This involves assessing who has access to sensitive information and ensuring that only those who need it to perform their jobs have access.
Secure Data Transmission: When passing information over the Internet through services like ACDInTouch or acdID, information is protected with encryption, specifically with the Secure Socket Layer (SSL) protocol.
Secure Data Storage: Personal information collected is stored in password-controlled servers with limited access. Internal data is shared through secured transmissions and maintained in secured databases.
Compliance with GDPR and Other Regulations: ACD Systems' applications are GDPR-ready, ensuring compliance with data protection regulations. This includes features and tools to manage data, identify and label data types actionable under GDPR, and execute access or delete requests.
Monitoring and Recording for Quality Control and Compliance: Features that record calls help ensure that records are kept up to date for regulatory compliance. Hosted contact centers have enhanced security measures in place, including call recording for quality control, training, compliance, dispute resolution, and legal protection.
Vendor and Third-Party Security: Ensuring the security of sensitive information when shared with vendors is vital for regulatory compliance. This involves assessing the security measures of third-party vendors who may have access to sensitive data.
Ringover: Updates are managed to ensure seamless integration with existing systems and to provide new functionalities such as advanced analytics, call routing, and IVR capabilities.
Nextiva: Emphasizes the importance of regular updates to maintain compatibility with other systems and to introduce new features that enhance call center operations.
Kunnect’s compliance standards primarily align with the regulatory needs of contact centers, particularly those handling customer data and sensitive information. As a cloud-based contact center provider, Kunnect focuses on maintaining high levels of data security, privacy, and operational compliance:
PCI DSS (Payment Card Industry Data Security Standard): For clients in financial services or any industry handling payment information, Kunnect complies with PCI DSS standards to safeguard credit card data during transactions and interactions.
SOC 2 (System and Organization Controls Type 2): This standard is critical for software-as-a-service (SaaS) providers, ensuring that Kunnect's systems are audited for security, availability, processing integrity, confidentiality, and privacy.
GDPR (General Data Protection Regulation): For European customers or those interacting with EU citizens, Kunnect ensures GDPR compliance by allowing clients control over their data and by implementing stringent data protection measures to secure personal information.
HIPAA (Health Insurance Portability and Accountability Act): In sectors such as healthcare, Kunnect can meet HIPAA requirements by ensuring that patient data is protected. This includes data encryption, secure access controls, and audit trails.
ISO 27001 (Information Security Management): Although not explicitly stated, many contact center solutions aim to align with ISO 27001 standards to establish best practices for information security management and risk mitigation.
