Assai eDMS
by Assai
by Assai
Profile Information Last updated on: 31 July 2024
Profile Information Last updated on: 31 July 2024
We help make selecting a software for your business effortless, economical and efficient.
by Assai
by Assai
Profile Information Last updated on: 31 July 2024
Profile Information Last updated on: 31 July 2024
Initial Consultation: Understanding the client's specific needs and project requirements.
Planning and Design: Customizing the implementation plan, including data migration and system configuration.
Configuration and Customization: Setting up the system according to the agreed specifications, including any necessary customizations.
Data Migration: Transferring existing documents and data into the Assai eDMS system.
Testing: Conducting thorough testing to ensure the system functions correctly.
Training: Providing comprehensive training for users and administrators.
Go-Live: Officially launching the system for use.
Custom Workflows: Tailoring workflows to match the client's operational processes.
Integration: Integrating with existing systems and third-party applications.
User Interface: Modifying the user interface to align with the client's branding and usability preferences.
Setup Fees: Assai eDMS may involve one-time setup fees that cover the initial configuration and customization of the system to meet specific business requirements.
Maintenance Charges: Ongoing fees are applicable for software maintenance and updates to ensure the system remains up-to-date and functional.
Assai eDMS offers comprehensive training programs for new users. This includes on-site training sessions, online webinars, and detailed user manuals to ensure that all users are proficient in using the system. The training covers all aspects of the software, from basic functionalities to advanced features, ensuring a smooth transition and effective use of the system.
Data Encryption: Assai eDMS employs robust encryption techniques to protect data both in transit and at rest, ensuring that sensitive information is secure from unauthorized access.
Access Controls: The system uses role-based access controls (RBAC) and multi-factor authentication (MFA) to ensure that only authorized users can access specific documents and functionalities. This helps in preventing unauthorized access and maintaining data integrity.
Regular Audits and Penetration Testing: Assai conducts regular security audits and penetration testing to identify and mitigate potential vulnerabilities. This proactive approach ensures the system remains resilient against cyber threats.
Backup and Disaster Recovery: Regular data backups and comprehensive disaster recovery plans are in place to protect against data loss. This ensures data availability and integrity even in the event of unforeseen incidents.
Release Frequency:
Assai eDMS releases updates regularly to enhance functionality, improve performance, and address any issues. These updates are typically rolled out several times a year, ensuring that users have access to the latest features and security enhancements.
Update Management:
Updates are managed seamlessly to minimize disruption to users. Clients are informed about new features and improvements through detailed release notes and update notifications. The system is designed to handle updates efficiently, ensuring that the transition to new versions is smooth and does not interfere with ongoing operations.
Data Ownership:
Assai eDMS ensures that clients retain full ownership of their data stored within the system. This policy guarantees that organizations have complete control over their documents and information at all times.
Data Portability:
Assai eDMS supports data portability, allowing clients to easily export and migrate their data if needed. This feature provides flexibility for organizations to move their data to other systems or platforms without facing significant barriers, ensuring that they are not locked into a single vendor.
Assai eDMS is designed to be scalable, allowing organizations to adjust their usage as their needs change. Clients can scale up by adding more users or modules as their project requirements grow. Conversely, they can scale down by reducing the number of users or modules if their needs decrease. The terms for scaling up or down are typically outlined in the service agreement and can be adjusted through communication with Assai's customer support team.
Renewal Terms:
Assai eDMS offers options for annual or multi-year renewals. Clients may receive potential discounts for committing to longer-term contracts, which can provide cost savings and ensure continuous service without interruptions.
Cancellation Policy:
The terms for early cancellation are specified in the contract. Generally, there may be penalties or fees associated with early termination, depending on the remaining duration of the contract and the specific terms agreed upon at the outset.
GDPR: General Data Protection Regulation for data privacy.
ISO 27001: International standard for information security management.
By Assai