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Zoho Meeting
by Zoho
by Zoho
Profile Information Last updated on: 1 July 2024
Profile Information Last updated on: 1 July 2024
We help make selecting a software for your business effortless, economical and efficient.
by Zoho
by Zoho
Profile Information Last updated on: 1 July 2024
Profile Information Last updated on: 1 July 2024
By Zoho
1. Initial Setup
Account Creation: Create a Zoho account if you don't already have one. This involves verifying your email and setting up your profile.
Download and Installation: If you prefer using the desktop application, download and install the Zoho Meeting app for Windows or Mac.
2. Configuration
Basic Settings: Configure basic settings such as time zones, default event durations, and participant permissions in Zoho Calendar.
Integration with Zoho Mail: Integrate Zoho Meeting with Zoho Mail to schedule and manage meetings directly from your mailbox.
Integration with Zoho Assist: If using Zoho Assist, integrate it with Zoho Meeting to conduct meetings and webinars seamlessly.
3. Scheduling and Managing Meetings
Scheduling Meetings: Use the Zoho Meeting interface to schedule meetings by entering the title, date, time, and duration. You can also set up recurring meetings if needed.
Managing Meetings: Use the eWidget in Zoho Mail or the Zoho Meeting desktop app to view, edit, and manage your scheduled meetings.
4. Advanced Features and Customization
API Integration: For more advanced customization, use the Zoho Meeting API to integrate meeting functionalities into your website or other applications. This involves generating an API key and configuring API requests.
Embedding Meetings: Alternatively, use the Embed Meeting feature to embed online meetings directly into your website without extensive coding.
5. Training and Support
Training: Utilize available resources such as video tutorials, webinars, and user guides to train your team on using Zoho Meeting effectively
Support: Contact Zoho support for any issues or additional guidance during the implementation process.
Estimated Timeframe
The time required to implement Zoho Meeting can vary based on the complexity of your setup and the level of integration required. Here is a rough estimate:
Initial Setup and Basic Configuration: 1-2 hours
Integration with Zoho Mail and Zoho Assist: 1-2 hours
Scheduling and Managing Meetings: Ongoing, but initial setup can take 1-2 hours
API Integration and Embedding Meetings: 1-2 days, depending on the complexity of the integration
Training and Support: Ongoing, but initial training sessions can take 2-4 hours.
1. Integration with Zoho Ecosystem and Third-Party Apps: Zoho Meeting integrates extensively with the Zoho ecosystem and other useful third-party business apps, allowing for tailored solutions that fit various business requirements.
2. Customization and Branding: Zoho Meeting allows for customization and branding, including the incorporation of a business logo, creating a custom domain, and embedding meeting links to provide a tailored experience for meeting participants
Zoho Meeting offers different pricing options based on the number of participants, with a free plan available for meetings up to 100 participants. For businesses needing additional collaboration support, premium features are available, and the service offers video sessions for free. Specific details on setup fees, maintenance, or support charges are not provided, but Zoho Meeting emphasizes affordable pricing with no hidden costs
Free Training and Webinars: Zoho offers free training sessions and webinars to help users learn how to use Zoho Meeting for video conferencing and engaging webinars.
User Guides and Blogs: Comprehensive user guides, blogs, and recorded training videos are available to help users master Zoho Meeting and discover seamless integrations.
Encryption and Two-Factor Authentication (TFA): Zoho Meeting uses DTLS-SRTP encryption for audio and video, follows the latest TLS protocol version 1.2, and offers TFA for account protection.
Compliance with GDPR: Zoho is fully compliant with GDPR, ensuring the protection and proper processing of personal data of EU citizens.
Encryption and Two-Factor Authentication (TFA): Zoho Meeting uses DTLS-SRTP encryption for audio and video, follows the latest TLS protocol version 1.2, and offers TFA for account protection.
Compliance with GDPR: Zoho is fully compliant with GDPR, ensuring the protection and proper processing of personal data of EU citizens.
Data Ownership
Data Portability
Zoho Meeting ensures compliance with data portability requirements, particularly under regulations like the GDPR:
Plan Upgrades and Downgrades: Users can upgrade, downgrade, or cancel their plan by logging into Zoho Meeting and clicking the "Manage Subscription" link at the top of the page. This allows users to switch to a new plan as their needs change.
Participant-Based Pricing: Zoho Meeting's pricing model is based on the number of participants. For example, the Standard plan starts at $1 per month for 10 participants, and the cost increases as more participants are added. This allows organizations to scale their usage based on the number of participants they need to accommodate.
No Binding Contracts: Zoho Meeting operates on a pay-as-you-go basis, either monthly or yearly, allowing users to modify their plan as needed without long-term commitments.
Renewal: Once the trial period expires, users need to purchase either a monthly or yearly subscription to retain access to all members and customizations in their organization's account. Otherwise, the account will be moved to a free plan.
Cancellation: Users can cancel their subscription at any time. If they are unsatisfied with the product or service, they can receive a full refund according to Zoho's refund policy.
Discounts: Zoho offers discounts on annual commitments, and special pricing is available for non-profit organizations and educational institutions.
Payment Methods: Zoho accepts payments through Visa, MasterCard, American Express, PayPal, online banking transfers, and checks for yearly subscriptions.