RedTeam Flex

RedTeam Flex follows a guided, highly configurable implementation process tailored for commercial construction companies with complex workflows. The process is designed to ensure smooth onboarding, standardization, and risk reduction.

1. Project Setup & Configuration

• Create a new project: Input accurate customer and scope details.
• Upload plans and specifications: Use OCR to name sheets and add hyperlinks.
• Configure project preferences: Set up cost codes, categories, unit prices, and schedule of values.

• Activate bid packages and vendor collaboration tools.

2. Preconstruction Workflow

• Cost Estimating: Build estimates using cost codes and assemblies.
• Bid Management: Create bid packages, solicit vendor quotes, and use bid-leveling to compare and select the best bids.

• Proposal Preparation: Generate proposals with assembly narratives and pricing details.

3. Training & Onboarding

• RedTeam offers dedicated training sessions focused on preconstruction best practices, workflow standardization, and database setup.

• Implementation specialists guide clients through configuration and usage, ensuring teams are equipped to use the platform effectively.

4. Project Launch

• Projects transition through statuses: Draft → Request → Proposal → In Progress → Closed.

• The platform provides prompts and guidance during status changes to reduce errors and clarify impacts.

5. Collaboration & Reporting

• Real-time collaboration tools allow external parties to participate without needing accounts.
• All interactions are tracked and time-stamped.

• Users can generate live Work-in-Progress (WIP) reports, Gantt charts, and financial summaries.

Typical Timeline

The implementation timeline varies based on company size and complexity, but generally falls within:

• 2 to 6 weeks, depending on:
  • Number of users and projects
  • Customization needs
  • Availability of internal teams for training and setup
  • Familiarity with construction management software.

RedTeam Flex is highly customizable and designed to support complex workflows in commercial construction. Here are the key customization capabilities:

Customization Features:

• Configurable Workflows: Users can tailor workflows for estimating, bidding, contracting, and billing to match their internal processes.

• Custom Templates: Create and modify templates for lien waivers, contracts, RFIs, submittals, and billing documents.

• Custom Reports: Generate detailed reports such as Project Financial Overviews, WIP reports, and owner reports with extensive filtering options.

• Vendor Invoice Approval Workflows: Customize invoice validation processes to match your internal controls.

• Role-Based Permissions: Granular access controls allow you to define who can view or edit specific data.

• Bid-Leveling Tools: Customize how vendor quotes are compared and selected to fit your procurement strategy.

• Integration with Fieldlens: Sync punch lists, RFIs, and project updates between office and field teams with configurable sync settings.

These features make RedTeam Flex suitable for businesses with unique operational needs, especially those managing multiple projects and teams.

RedTeam Flex uses a transparent, contractor-friendly pricing model with several notable cost-related features:

Pricing Structure:

• Starting Price: Approximately $4,740 per year for basic access.
• Custom Quotes: Pricing is tailored based on project volume and business needs.
• Monthly Billing Option: Available to help manage cash flow and avoid large upfront fees.

• No Hidden Fees: RedTeam emphasizes that there are no surprise upcharges or sudden price increases.

Additional Costs:

• Setup Fees: Setup is guided and may be included in the custom quote.

• Maintenance: Included in the subscription—users receive updates, backups, and unlimited data storage.

• Support Charges: Support is unlimited and included in the base pricing. This includes:
  • Live and recorded training webinars
  • Email and phone support

  • Access to the knowledge base and help center

Included Benefits:

• Unlimited Users
• Unlimited Projects
• Access to All Features from Day One
• No Extra Charges for Bids or Change Orders

This pricing model is designed to reduce financial risk and scale with your business.

RedTeam Flex provides a multi-layered training and support ecosystem designed to help users onboard quickly and use the platform effectively.

Training Options:

1. RedTeam University:
   • A self-paced learning platform with role-specific learning paths for project managers, estimators, accountants, and more.

   • Includes quizzes, certificates of completion, and structured modules to reinforce learning.

2. Live Webinars & Recorded Sessions:

   • Regularly scheduled webinars cover feature updates, best practices, and workflow optimization.

3. In-Product Guidance:

   • Contextual help and prompts guide users through workflows like project setup, bidding, and billing

4. Dedicated Onboarding Support:

   • Implementation specialists assist with initial setup, configuration, and training tailored to your business needs.

Support Channels:

• Help Center Access:

  • Includes articles, FAQs, and troubleshooting guides for RedTeam Flex, Fieldlens, and TeamPlayer.

• Live Chat and Email Support:

  • Available directly within the platform.

• Phone Support:

  • For urgent or complex issues.

• Release Notes & Feature Updates:
  • Users are kept informed of new features and improvements via regular updates..

RedTeam Flex employs advanced security protocols to ensure data protection and secure access across its platforms.

Key Security Features:

1. Unified Login System:
   • A secure, centralized login across RedTeam Flex, Fieldlens, and TeamPlayer.

   • Reduces password fatigue and improves access control.

2. Role-Based Access Control (RBAC):

   • Granular permissions allow administrators to define who can view, edit, or approve specific data.

3. Data Encryption:

   • All data is encrypted in transit and at rest, ensuring confidentiality and integrity.

4. Audit Trails:

   • Every action is time-stamped and logged, providing full traceability for compliance and accountability.

5. Secure Integrations:

   • RedTeam Flex integrates with platforms like DocuSign, QuickBooks, Sage, and Acumatica using secure APIs.

6. Cloud-Based Infrastructure:
   • Hosted on secure cloud environments with regular backups and disaster recovery protocols.

These measures help ensure that sensitive project, financial, and vendor data remains protected throughout the lifecycle of a construction project.

RedTeam Flex follows a regular update cycle, typically releasing quarterly product updates and monthly usability enhancements.

Update Frequency:

• Quarterly Webinars: RedTeam hosts webinars to showcase new features and upcoming enhancements.

• Monthly Releases: Updates often include usability improvements, new integrations (e.g., Single Sign-On), and refinements to existing tools like drawing management and reporting.

Update Management:

• Automatic Deployment: Updates are deployed automatically to all users via the cloud platform no manual installation required.
• Help Center Integration: Each update is accompanied by new help articles, training videos, and webinars to guide users through changes.
• User Notifications: Users are notified of updates through in-app messages and email alerts.
• SSO Enhancements: Recent updates included support for Microsoft Entra ID (formerly Azure AD) for secure login and multi-factor authentication.

RedTeam Flex emphasizes user control and transparency regarding data ownership and portability.

Data Ownership:

• You Own Your Data: RedTeam Flex’s policy states that customers retain full ownership of their data, including project documents, financial records, and communications.

• No Hidden Fees for Access: Users can access all features and data without paying extra for modules or exports.

Data Portability:

• Export Capabilities: Users can export project data, financial reports, RFIs, and other documentation in standard formats (e.g., PDF, Excel).

• Live Reports: Real-time Work-in-Progress (WIP) reports and Gantt charts can be generated and shared externally

  .

• Collaborator Access: External collaborators can view and interact with shared documents without needing accounts, ensuring smooth data sharing.

RedTeam Flex offers flexible pricing and scalability options to accommodate growing or shrinking business needs:

Scaling Terms:

• Elastic Pricing Model: RedTeam Flex offers an “Elastic” plan starting at $480/month, which allows for more flexible scaling based on usage.
• Fixed Pricing Model: For organizations with predictable needs, the “Fixed” plan starts at $4,500/month, billed annually.
• Unlimited Users & Projects: Once subscribed, businesses can add unlimited users and manage unlimited projects without incurring extra charges.
• Pay-As-You-Go Option: Designed to help contractors avoid large upfront costs and scale usage as needed.
• No Hidden Fees: RedTeam emphasizes transparent pricing, making it easier to adjust usage without unexpected costs.

This flexibility makes RedTeam Flex suitable for both small contractors and large enterprises with fluctuating project volumes.

RedTeam Flex’s contract terms are designed to be contractor-friendly, but specific details may vary depending on the plan selected.

Renewal & Cancellation Terms:

• Annual Billing for Fixed Plans: Requires upfront payment for a full year; renewal is typically automatic unless canceled.
• Monthly Billing for Elastic Plans: Offers more flexibility to cancel or adjust usage month-to-month.
• Cancellation Policy: Users can cancel before the next billing cycle, but refunds for unused time are not guaranteed.
• Support During Transition: RedTeam assists with offboarding or migration if a customer chooses to cancel.

For exact terms, users are encouraged to request a quote or speak directly with RedTeam’s sales team.

RedTeam Flex is built with compliance in mind, especially for commercial construction environments.

Compliance Features:

• Contract Compliance Tools:
  • Automated workflows ensure consistency in contract terms.

  • Vendor insurance credentials must be verified before executing subcontracts

    .

• Audit Trails:

  • All actions are time-stamped and logged for accountability and regulatory compliance.

• Retainage Adjustments:

  • Users can modify retainage to match contract terms, ensuring billing compliance.

• Data Security & Access Control:
  • Role-based permissions and encrypted data storage support compliance with data protection standards.