PEX

PEX is a modern spend management platform that combines smart corporate cards with embedded expense automation to give organisations real‑time control and visibility over employee and vendor spending. At its core, PEX enables finance teams to issue physical and virtual Visa® cards instantly, configure granular spend rules before purchases occur, and capture and reconcile transactions with AI‑assisted workflows. The platform’s emphasis on pre‑purchase controls—category, amount, time window, merchant restrictions, and role‑based permissions—helps prevent out‑of‑policy expenses and accelerates month‑end close. Card issuance is flexible: companies can deploy physical cards for field teams, virtual cards for vendors, subscriptions, and advertising budgets, and mobile‑wallet cards for contactless purchases. Virtual cards support single‑use or recurring payments, project or department budgets, and specific merchant categories to reduce fraud and simplify reconciliation. These capabilities are surfaced through a centralised admin dashboard and a mobile app for cardholders to request funds, tag transactions, and upload receipts; AI automatically matches receipts to the correct transaction and enforces submission with configurable reminders and card‑blocking rules when needed. Beyond cards and controls, PEX integrates with accounting and ERP systems to synchronise transactions, receipts, general ledger codes, classes, and more. Official connectors and marketplace integrations include QuickBooks Online, NetSuite, Sage Intacct, and SAP Concur, which reduce manual data entry and speed up reconciliation. The QuickBooks connector, for example, pushes PEX transactions and associated metadata into the ledger and keeps classes and categories in sync, helping teams eliminate spreadsheet wrangling at month-end. PEX exposes APIs and webhooks for deeper automation, multi‑entity management, and custom workflows, making it viable for larger, distributed organisations as well as smaller teams, replacing checks or petty cash. PEX’s product lineup spans Credit Expense (a corporate charge card line with up to $2M per month in purchasing power and up to 1% cash back), Prepaid Expense (reloadable cards for cashless, controlled spend), and Disburse (purpose‑built for grants and incentive distribution). This breadth supports a wide range of use cases—travel and lodging, per diem, fuel, vendor payments, production budgets, and community programs—while giving finance leaders the choice between credit and prepaid structures based on policy and risk appetite. PEX emphasises real‑time customer support and bank‑level security, pairing spend controls with fraud protections across card and platform layers. The platform’s impact is reflected in case studies and testimonials highlighting tangible savings in time and tighter policy compliance. PEX reports serving 10,000+ customers and showcases results such as slashing reimbursement cycles when paired with SAP Concur, saving hours per week on bookkeeping, and streamlining receipt collection through AI. These outcomes derive from enforcing spend rules upfront, auto‑coding transactions, and providing finance teams with live insights by merchant and MCC code, so they can forecast spend and negotiate with vendors more effectively. For nonprofits and faith‑based organisations, PEX tailors features for program expenses, events, outreach, and grant disbursement. Issuing cards to staff, volunteers, or beneficiaries with strict budgets and merchant limits helps ensure funds are used as intended, while AI‑powered coding and receipt matching reduce administrative overhead. Partnerships (e.g., Aplos) illustrate how PEX prepaid cards integrate into nonprofit accounting stacks to automate approvals and sync data in real time, expanding the platform’s relevance beyond typical corporate T&E.