The typical implementation process for Ledgy software follows these steps:
Set Up: After signing the contract, Ledgy's team sets up your account and reviews the onboarding plan with your team
Data & Document Extraction: Ledgy works with your current equity management solutions to extract necessary data and documents for migration.
Import: The extracted data and documents are imported into the Ledgy platform, with cross-checking to ensure accuracy and completeness.
Ledgy can be customized to fit specific business needs, offering extensive flexibility and scalability:
Custom Vesting Schedules: Ledgy allows businesses to create tailored vesting schedules for different employee groups or equity plans, ensuring alignment with unique organizational policies.
Custom Fields: Users can create custom fields to track specific data points that do not fit into preset categories, enabling precise data management.
Multi-Currency Support: The platform supports multiple currencies, making it suitable for global teams and cross-border equity plans.
Customizable Reports: Generate tailored financial and compliance reports, including IFRS 2, US GAAP, and UK GAAP, to meet specific regulatory requirements.
Role-Based Access Control: Administrators can define granular access permissions for different users, ensuring sensitive information is only accessible to authorized personnel.
Automated Workflows: Customize workflows for granting, vesting, and document signing to streamline equity processes and reduce manual effort.
Integration with HRIS Systems: Ledgy integrates with over 70 HRIS platforms (e.g., HiBob, Personio), allowing real-time synchronization of employee data for onboarding and offboarding processes.
Scenario Modeling: Businesses can model various financial scenarios like funding rounds or exit strategies to visualize their impact on cap tables and equity distribution.
Global Compliance Support: The platform accommodates international grant types and compliance requirements across jurisdictions, ensuring businesses stay audit-ready globally.
Ledgy training and support resources to ensure new users can effectively utilize their equity management platform:
Onboarding and Implementation Support
Dedicated Onboarding Assistance: Ledgy provides personalized support during the initial setup, guiding users through data migration and platform configuration to ensure a smooth transition.
Educational Resources
Knowledge Base: A repository of articles and guides is available to help users understand various aspects of equity management and platform functionalities.
Blog and Guides: Ledgy's blog offers in-depth articles on topics like equity management best practices and implementing accounting standards such as IFRS 2.
Employee Training and Engagement
Intuitive Dashboards: Ledgy provides visual breakdowns of vesting schedules, equity value, and other pertinent information to help employees understand their equity benefits.
Ongoing Support
Help Center: Users can access a comprehensive help center that addresses common questions and provides detailed instructions on using various features of the platform.
Ledgy implements a set of security measures to protect user data:
Encryption: Data is encrypted both at rest and in transit, ensuring confidentiality during storage and transmission.
Access Controls: Strict access control policies are enforced, adhering to the principle of least privilege. This ensures that only authorized personnel have access to necessary data.
Compliance Certifications:
ISO 27001 Certification: Ledgy has achieved ISO 27001 certification, demonstrating adherence to international standards for information security management systems.
SOC 2 Type 2 Audit: The company has successfully completed a SOC 2 Type 2 audit, verifying the effectiveness of its security controls over an extended period.
Regular Security Assessments: Ledgy conducts periodic penetration testing to identify and address potential vulnerabilities, ensuring robust application and infrastructure security.
Incident Response and Business Continuity: Established procedures are in place for incident handling and business continuity, including protection against denial-of-service (DoS) attacks and strong backup policies.
Human Resource Security: Ledgy verifies and validates all candidates prior to hiring, including background checks, to assess their suitability and manage risk.
Ledgy maintains clear policies regarding data ownership and portability to ensure compliance with data protection regulations and to empower its users:
Data Ownership:
Customer Control: Ledgy acts as a Data Processor, processing personal data on behalf of its customers (Data Controllers). This means that customers retain ownership and control over their data, determining the purposes and means of processing.
Data Portability:
Ledgy terms and conditions for contract renewal and cancellation are outlined in their Terms of Service. Key points include:
Subscription Term: The initial subscription term is specified in the Order Form.
Auto-Renewal: Subscriptions automatically renew for successive terms equal to the initial term unless either party provides written notice of non-renewal at least 30 days before the end of the current term.
Termination for Convenience: Either party may terminate the agreement for any reason by providing written notice at least 30 days before the end of the current subscription term.
Termination for Cause: Either party may terminate the agreement immediately upon written notice if the other party materially breaches the agreement and fails to cure the breach within 30 days after receiving notice of the breach.
Effect of Termination: Upon termination, all rights granted to the customer under the agreement immediately cease, and the customer must cease all use of the services.
Data Portability and Deletion: Upon request, Ledgy will make customer data available for export or download. After termination, Ledgy will delete customer data by its data retention policies, unless legal.
Ledgy software complies with several key international standards and regulations to ensure robust data protection and security:
ISO 27001 Certification: Ledgy has achieved ISO 27001 certification, demonstrating adherence to international information security management systems standards.
SOC 2 Type 2 Compliance: The company has successfully completed a SOC 2 Type 2 audit, verifying the effectiveness of its security controls over an extended period.
GDPR Compliance: Ledgy complies with the General Data Protection Regulation (GDPR), ensuring that personal data is processed lawfully, transparently, and securely.
