LawTime
By Nelson & Quillin
Initial Consultation: Understanding the specific needs of the firm.
Customization Planning: Identifying features and integrations needed.
Data Migration: Transferring existing data into LawTime.
Configuration: Setting up the software according to the firm’s workflows.
Testing: Running tests to ensure functionality and data integrity.
User Interface: Customizable dashboards and layouts.
Workflow Automation: Ability to tailor workflows to specific processes.
Reports: Custom reporting options to meet business needs.
Integrations: Can integrate with other tools (e.g., accounting software, email systems).
Setup Fees: One-time setup fees can range from 500to500to5,000 depending on the complexity of the implementation.
Maintenance Fees: Ongoing maintenance typically costs around 15-20% of the software's initial purchase price annually.
Training Sessions: Initial training sessions (both online and in-person) are provided.
User Manuals and Documentation: Comprehensive user guides and online resources.
Ongoing Support: Access to customer support via phone, email, or chat.
Encryption: Data is encrypted both in transit and at rest to protect it from unauthorized access. This includes using strong encryption protocols for data being sent over the internet as well as encrypting data stored on servers.
Access Control: Implementing robust access controls and user permissions is crucial. This involves setting up user roles and permissions to manage who can access certain types of data, ensuring that only authorized personnel have access to sensitive information.
Regular Software Updates: Keeping all software up to date is essential for protecting against vulnerabilities. This includes regularly applying updates and patches to software as soon as they are available.
Multi-Factor Authentication (MFA): Employing MFA adds an additional layer of security by requiring users to provide two or more verification factors to gain access to a resource, making it harder for unauthorized users to gain access.
Secure Cloud Storage: Opting for accounting software that uses secure cloud storage to store your data. Cloud storage providers should have robust security measures in place, including encryption, access control, and regular security audits.
Employee Training: Educating staff about the importance of data security and providing regular training on best practices for handling sensitive information. Employees should be aware of potential threats, such as phishing attacks, and know how to report any suspicious activity.
Incident Response Plan: Developing a comprehensive incident response plan that outlines the steps to take in the event of a data breach or cybersecurity incident. This plan should include strategies for containing the breach, notifying affected parties, and communicating with stakeholders.
Release Schedule: LawTime typically releases updates quarterly.
Data Ownership: Users retain full ownership of their data.
Scaling Up: Additional licenses can be added easily, with costs based on the number of users.
Renewal: Contracts typically auto-renew unless canceled by either party with 30 to 60 days' notice.
Cancellation: Users can cancel their subscription at any time, but may be subject to a cancellation fee if done before the contract term ends.
GDPR: Compliance with the General Data Protection Regulation for data protection and privacy.
HIPAA: Meets requirements for handling sensitive health information (if applicable).
ISO Certification: Adherence to ISO standards for quality management and information security.
