The implementation process for Kodo People software is designed to be straightforward and efficient, ensuring that organizations can quickly start benefiting from its features. Here is a step-by-step overview of the typical implementation process:
Initial Consultation: The process begins with an initial consultation where Kodo People representatives understand the specific needs and goals of your organization. This helps tailor the implementation to your unique requirements.
Demo and Trial: A demo of the platform is provided to showcase its features and functionalities. Organizations can also opt for a free trial to experience the platform firsthand.
Customization and Configuration: Based on the initial consultation, the platform is customized to fit your business needs. This includes setting up user roles, permissions, and configuring the assessment scenarios to align with your hiring criteria.
Data Integration: If necessary, existing data from other HR systems can be integrated into Kodo People. This ensures a seamless transition and continuity in your talent management processes.
Training and Onboarding: Comprehensive training sessions are conducted for HR professionals and other users to ensure they are comfortable with the platform. This includes live online training, webinars, and access to documentation and support resources.
Pilot Testing: A pilot test is conducted with a small group of users to identify any issues and make necessary adjustments. This helps ensure that the platform is functioning optimally before full-scale deployment.
Full Deployment: After successful pilot testing, the platform is rolled out across the organization. Continuous support is provided during this phase to address any questions or issues that may arise.
Ongoing Support and Optimization: Post-deployment, Kodo People offers ongoing support and regular updates to ensure the platform continues to meet your evolving needs. This includes access to customer support, periodic training sessions, and software updates.
The entire implementation process typically takes a few weeks to a couple of months, depending on the complexity of the customization and the size of the organization.
Kodo People is highly customizable to fit specific business needs. Here are some of the customization options available:
Assessment Scenarios: The platform allows customization of the economic games and scenarios used for assessments to align with the specific competencies and behaviors you are looking to evaluate.
User Roles and Permissions: You can configure user roles and permissions to control access to different features and data within the platform.
Integration with Existing Systems: Kodo People can be integrated with your existing HR systems to ensure seamless data flow and continuity in your talent management processes.
Branding and User Interface: The platform can be customized to reflect your organization's branding, including logos, colors, and other visual elements.
Reporting and Analytics: Customizable reporting and analytics features allow you to generate reports that meet your specific requirements and provide insights into your talent acquisition processes.
These customization options ensure that Kodo People can be tailored to meet the unique needs of your organization, enhancing its effectiveness and usability.
Kodo People primarily offers a subscription-based pricing model with three main plans: TA Basic (€99/month per license), TA Professional (€249/month per license), and TA Business (€399/month per license). These plans include features like unlimited projects, a set number of candidate assessments per month, real-time reports, cloud syncing, and weekly backups. While the base subscription covers most functionalities, additional costs may arise from:
Kodo People provides extensive training and support to ensure a smooth onboarding experience for new users. The training and support options include:
Kodo People takes data security very seriously and implements several measures to protect user data:
Regular Backups: Weekly backups ensure that data is not lost and can be restored in case of any issues
Physical Security: Secure data centers with physical security measures to protect against unauthorized access.
These measures help ensure that user data is kept safe and secure, providing peace of mind for organizations using the platform.
Kodo People releases updates regularly to ensure the platform remains cutting-edge and responsive to user needs. Typically, updates are rolled out on a quarterly basis, though critical patches and improvements may be deployed more frequently as needed. These updates include new features, performance enhancements, and security patches. The update process is managed seamlessly through the cloud, ensuring minimal disruption to users. Notifications are sent out in advance, and detailed release notes are provided to inform users about the changes and improvements .
Kodo People maintains a clear policy on data ownership and portability. Users retain full ownership of their data. This means that all data generated and stored within the platform belongs to the user, and Kodo People acts as a custodian of this data. In terms of data portability, Kodo People provides tools and support to help users export their data in a structured, commonly used format. This ensures that users can easily transfer their data to other systems if needed, maintaining control and flexibility over their information.
Kodo People offers flexible terms for scaling the platform up or down based on organizational needs. As your business grows or changes, you can easily adjust your subscription plan to accommodate more or fewer users and candidates. The platform supports seamless scaling, allowing you to upgrade or downgrade your plan without significant disruption. This flexibility ensures that Kodo People can adapt to your evolving requirements, providing a scalable solution that grows with your organization.
Kodo People has specific terms and conditions regarding contract renewal and cancellation to ensure clarity and fairness for its users:
Automatic Renewal: Contracts with Kodo People typically include an automatic renewal clause. This means that unless explicitly canceled before the end of the current term, the contract will automatically renew for the same duration.
Cancellation Notice: To avoid automatic renewal, users must provide a written notice of cancellation. The required notice period is usually specified in the contract, often ranging from 30 to 60 days before the renewal date.
Termination for Convenience: Users may terminate the contract for convenience, but this often requires a notice period and may involve a termination fee, depending on the terms agreed upon.
Termination for Cause: Either party can terminate the contract for cause if there is a breach of terms. This typically includes failure to pay fees, violation of usage policies, or other significant breaches.
Refund Policy: If a contract is terminated before the end of the term, the refund policy will depend on the specific terms outlined in the agreement. Some contracts may offer prorated refunds, while others may not.
Kodo People adheres to several compliance standards to ensure data security and privacy:
GDPR Compliance: Kodo People complies with the General Data Protection Regulation (GDPR), ensuring that personal data of users in the European Union is handled with the highest standards of privacy and security.
ISO 27001: The platform follows the ISO 27001 standard for information security management systems, which provides a systematic approach to managing sensitive company information and ensuring data security.
SOC 2: Kodo People meets the Service Organization Control (SOC) 2 standards, which focus on the security, availability, processing integrity, confidentiality, and privacy of customer data.
Data Encryption: All data transmitted and stored by Kodo People is encrypted to protect against unauthorized access and breaches.
Regular Audits: The platform undergoes regular security audits and assessments to ensure ongoing compliance with industry standards and to identify and mitigate potential vulnerabilities.
These compliance measures help ensure that Kodo People provides a secure and reliable platform for its users, protecting their data and maintaining trust.
Kodo People
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