Jamku
بواسطة Madrecha Solutions Pvt Ltd
Jamku typical implementation process:
Requirement Assessment: The implementation begins with a needs analysis to determine specific modules, data migration needs, and integrations required for the firm. This step typically takes 1-2 days as office workflows and current tools are reviewed.
Account Setup & Customization: Jamku support helps set up organizational accounts, users, permission levels, and custom office fields or templates, tailored to the firm’s processes. This phase is usually completed within 1-3 days.
Data Migration: Existing client, task, compliance, and billing records can be imported from spreadsheets or legacy systems. Depending on data volume and complexity, this step takes 1-4 days.
Training & Orientation: Training is provided through live demos, documentation, and support (including a free demo offer). Team members learn module navigation, task workflows, and client/billing management. This training phase lasts 1-2 days.
Jamku offers multiple customization options designed to fit specific business needs, particularly for Chartered Accountants, Company Secretaries, Tax Consultants, and Advocates.
Jamku includes Custom Fields, allowing users to create and manage unique fields that are specific to their workflow or practice requirements.
The platform supports unlimited device use and multiple concurrent logins, which provides flexibility for organizations with varying operational structures.
Feature modules cover a broad array of business functions: Client Management, Attendance, Compliance, To-Do Lists, Tasks, Costing, Invoicing, File and Folder Management, Billing, Digital Signature, Passwords, and Document Storage.
User access controls can be managed, restricting billing and financial reporting features based on role or team member, which enables organizations to create workflows matching their internal policies.
Jamku’s grouping and segmentation tools allow businesses to organize clients into client groups, facilitating tailored workflows or profitability analyses by segment.
Team management features track work assignment and efficiency, providing the ability to reassign or adjust responsibilities dynamically based on live data.
The reporting and profitability analytics can be drilled down to the task or client level, ensuring that customization needs for tracking and optimizing business processes are met.
Jamku is cross-platform, available for browser-based use on Chrome, Firefox, Opera, and Safari; as well as installable apps for Android, iOS, and Windows, ensuring that businesses can choose their preferred digital environment.
Users can access the software from any device, with the ability to have multiple users logged in simultaneously, accommodating diverse operational and workflow models.
The product is regularly updated, and new features are frequently added in response to user feedback, indicating a high degree of adaptability and responsiveness to evolving business needs.
Jamku provides training and support options for new users, ensuring effective onboarding and ongoing assistance.
Training is conducted in multiple formats, including live sessions and recorded video tutorials.
The standard onboarding process includes two training parts:
Part 1: Covers basic navigation, login, password setup, installation on desktop/mobile, client and team configuration, and foundation modules such as compliance, to-do lists, workflow concepts, dashboard usage, and filtering tools.
Training can be scheduled for batches of up to 12–15 users, and is adapted to office size:
Smaller teams typically receive combined sessions.
Larger teams (>15) receive both all-member and management-focused sessions, for leaders/admins.
Recorded training video links are available for pre-session self-learning, and users are encouraged to view these in advance.
The support team assists with initial data import through screen sharing, and provides hands-on onboarding for system configuration.
Jamku offers support via chat, email/help desk, phone, FAQs/forum, a knowledge base, and live or batch training sessions.
Standard support includes response to technical and usage queries as well as troubleshooting issues.
Premium support options (Silver and Gold) are available for faster response times, personalized service, step-by-step setup, and dedicated representatives, with query resolutions often promised within one hour for Gold users.
The help portal provides detailed guides, documentation, and a dedicated support channel for ongoing help.
Jamku incorporates multiple advanced security measures to protect user and firm data, ensuring compliance with industry standards and providing robust safeguards against breaches.
2048-bit Encryption: Jamku applies banking-grade 2048-bit encryption protocols for data protection, securing sensitive information both at rest and in transit.
HTTP/3 Protocol: All communications leverage the HTTP/3 standard, offering enhanced security with reduced latency and greater protection against common web vulnerabilities.
AWS Aurora Backend: The platform utilizes AWS Aurora, regarded as one of the fastest and most secure SQL databases, which provides automated backups, encryption-at-rest, and high-availability data handling.
Elastic Beanstalk Infrastructure: Jamku is built on a fully scalable AWS infrastructure (Elastic Beanstalk), benefiting from enterprise-grade security practices, including regular vulnerability assessments and real-time threat monitoring.
Role-based Access Controls: Permissions can be customized to restrict access to billing, financial reports, and sensitive records based on individual user roles, minimizing the risk of internal misuse or accidental data exposure.
Jamku releases software updates on a highly regular basis, with new features, enhancements, and fixes typically introduced every week.
Jamku has a consistent policy of issuing weekly updates, which is more frequent than most office management software in the industry.
This frequent cycle ensures users always have access to the latest features, performance improvements, and security patches without long waiting periods.
All updates are openly documented; Jamku maintains a visible release page where users can track every change, addition, or improvement made to the platform.
Updates are automatically managed in the cloud for SAAS users, so there is no manual intervention required from client-side IT teams.
Users are routinely informed of updates and new features, and detailed changelogs help firm administrators quickly assess impacts and benefits.
User feedback is actively incorporated, with many updates responding directly to suggestions, ensuring the platform evolves according to client needs.
Jamku’s policy on data ownership and portability gives full control and legal rights to the customer: all data entered and used in connection with Jamku’s services remains the property of the user or their business.
The user (or their business) owns all private data and all information entered via Jamku—this is explicitly stated in Jamku's Terms and Conditions.
Jamku does not claim ownership or rights over the client’s operational, billing, contact, or compliance data stored in the platform; ownership is retained by the organization.
Jamku provides built-in export functionality, allowing users to export data to Excel (CSV format), including database keys and analytical fields for further use or migration.
Data exports are enabled with multiple search criteria to aid in selective or bulk data gathering and portability for analysis or system transition.
Data import and migration options are managed with support from Jamku (using tools like AnyDesk or TeamViewer), demonstrating readiness for future portability needs and ease of transition between systems.
Upon termination of the contract or subscription, users are entitled to retrieve their data, as per standard SaaS practices and explicit terms in Jamku’s policy.
There are no ownership claims retained by Jamku after service discontinuation; users can export or migrate data as required.
Jamku allows organizations to scale user licenses and modules up or down easily according to changing needs, with costs charged on a fair, pro-rata basis.
Organizations can add users and upgrade plan modules at any time, with the new charges for additional users or features calculated on a pro-rata basis (rounded up to the nearest month), making budgeting and compliance very straightforward.
Implementation and onboarding support are offered for scaling, with specialized training and configuration available as team sizes increase, via optional packages (e.g., Silver and Gold support tiers).
The platform supports downgrading the number of users or deactivating specific modules with the same pro-rata billing approach, allowing rapid cost reductions if the team shrinks or if feature needs change.
Changes in subscription package (up or down) can be enacted anytime via the Jamku admin/portal dashboard.
There are no lock-in periods for scaling actions, ensuring full flexibility for organizations in adjusting their Jamku deployment to fit operational realities.
Jamku outlines clear terms and conditions for contract renewal and cancellation, with an emphasis on flexibility and transparency for its users.
Subscriptions are annual by default and must be renewed before the end of each billing cycle to ensure uninterrupted use of the platform.
Renewal notices are typically sent ahead of expiry, providing the organization with ample time to review usage, consider scaling needs, and process payment.
Payment for renewal should be completed in advance for seamless continuation, and the renewal fee reflects any adjustments for added/removed users or modules on a pro-rata basis.
Discount schemes for early renewal or multi-year signups may be available, though they are not combinable with other offers.
Users may cancel their Jamku subscription at any time; there are no long-term lock-ins or stringent notice periods.
Upon cancellation, the remaining subscription period (if prepaid) is typically non-refundable, though exceptions may depend on specific promotional or negotiated terms.
After cancellation, users retain the right to export all their data in standard formats (Excel/CSV), and Jamku has no claim over that data.
Jamku is designed to help professionals and organizations manage regulatory and operational compliance within Indian tax, GST, and TDS domains and offers several features aimed at supporting broader compliance requirements for sensitive data handling and audit trails.
Indian Tax and GST Compliance: Jamku automates tracking and reporting for Income Tax, GST, and TDS filings, notices, assessments, and proceedings—fully supporting firms operating within the Indian legal and compliance framework.
Role-based Access Control and Audit Trails: The platform includes extensive audit trails, tracking all user actions and changes, aiding compliance with audit requirements demanded by regulatory bodies and professional standards.
Sensitive Data Scanning: Jamku features tools for the identification and classification of sensitive data, such as PII (Personally Identifiable Information), PHI (Protected Health Information), and PCI (Payment Card Information), helping organizations comply with data protection guidelines.
Banking-grade Encryption: All records are protected by 2048-bit encryption, supporting secure data-at-rest and in-transit.
Data Protection Impact Assessment (DPIA) and Privacy Impact Assessment (PIA): Jamku provides workflows and tools to enable these assessments, aligning with global privacy best practices.
