Expansive FM

Expansive FM is a UK-based software company revolutionizing the facilities management (FM) industry with its cloud-based Computer-Aided Facilities Management (CAFM) platform. Founded by Tom Wilcock and Josh Greibach, Expansive FM was born out of a desire to liberate companies from the inefficiencies of spreadsheets and generic software. The platform is designed to meet the complex demands of modern FM teams, offering a mobile-first, data-driven solution that simplifies maintenance, compliance, and asset management. At its core, Expansive FM provides a centralized system that enables facilities teams to automate work orders, manage contractors, and track assets with ease. The software supports both reactive and planned maintenance workflows, allowing users to create, assign, and monitor tasks in real time. Its intuitive interface ensures that every team member—whether on-site or remote—can stay connected and responsive. Expansive FM also includes features like quoted works, parts ordering, cost control, and data analytics, all integrated into a single platform. One of the standout aspects of Expansive FM is its commitment to customization. The platform offers tailored dashboards and user journeys, ensuring that each organization can configure the system to match its unique operational needs. This flexibility has made Expansive a preferred choice for companies across various sectors, including healthcare, education, hospitality, banking, and retail. Notable clients such as SpaMedica, Activate Learning, and Queensway have reported significant improvements in compliance, engagement, and operational efficiency after adopting Expansive FM. The company culture at Expansive FM is built around six core values: curiosity, collaboration, inclusivity, contribution, care, and a results-driven mindset. These principles guide the team in delivering innovative solutions and maintaining strong relationships with clients. The team includes experienced engineers, product managers, and implementation consultants who work closely with customers to ensure successful onboarding and long-term value. Expansive FM’s pricing model is transparent and competitive. The platform is offered at a flat annual rate of £10,000, which includes access to all core features. This pricing structure contrasts with many competitors who charge per user or include hidden fees for training, reporting, or integrations. Expansive also provides setup support, data migration, and training as part of its onboarding process, ensuring a smooth transition for new users.

Expansive FM’s competitive edge lies in its ability to deliver a highly customizable, intuitive, and mobile-first facilities management platform that addresses the real-world challenges faced by FM teams. Unlike many traditional CAFM systems that rely on rigid workflows and outdated interfaces, Expansive FM offers a sleek, user-friendly experience that can be tailored to each organization’s specific needs. This flexibility allows companies to configure dashboards, workflows, and reporting tools that align with their operational goals, making the platform both scalable and adaptable. One of Expansive FM’s most significant advantages is its focus on automation and data-driven decision-making. The platform streamlines work order management, contractor communication, and compliance tracking, freeing up resources and enabling teams to focus on strategic initiatives. Its analytics capabilities provide actionable insights into asset performance, maintenance trends, and cost control, helping organizations optimize their operations and reduce downtime.

• Small Businesses (1-99)
• Mid Market (100-500)
• Enterprise (500+)