AtroPIM
By AtroCore GmbH
The typical implementation process for AtroPIM:
Needs Assessment & Planning: Begin by analyzing your business processes, defining objectives, and identifying all sources of product data. Engage stakeholders from all relevant departments to ensure alignment and a shared understanding of goals.
Software Selection & Customization: Choose AtroPIM for its flexibility and configure the data model, workflows, user interfaces, permissions, and modules to fit your unique business requirements. Plan technical integrations with ERP, e-commerce, and other systems.
Data Preparation & Migration: Identify, clean, and prepare all master data for import. Start migration early, transferring data into AtroPIM unchanged to avoid loss, then refine and enrich it within the system as needed.
Integration & Synchronization: Set up and test connections with other business systems (ERP, e-commerce, marketplaces) using AtroPIM’s REST API and integration modules to ensure automatic, reliable data flows.
User Training & Role Assignment: Train all users on AtroPIM’s features and assign clear roles and responsibilities. Ensure marketing, product, IT, and customer service teams know how to use the system efficiently.
Testing, Validation & Go-Live: Test all workflows, integrations, and data quality controls. Validate that the system meets business needs, then proceed to go-live with continuous monitoring.
AtroPIM is highly customizable to accommodate specific business needs across various industries and organizational sizes. Its modular architecture and open-source foundation provide extensive flexibility for tailoring the system to unique workflows, data structures, and user preferences.
1. Configurable Data Model and User Interfaces:
Custom Entities and Fields: AtroPIM allows the creation of custom entities (e.g., Contracts, Special Offers) and the addition of new fields to existing entities, supporting over 20 data types such as text, HTML, date, list, and multi-value list.
Dynamic Relationships: Users can define various relationship types, including one-to-many, many-to-one, and many-to-many, to accurately model complex data structures.
UI Customization: The platform offers drag-and-drop configuration of navigation menus, list views, detail views, and panel views, enabling the design of user interfaces that align with specific business processes.
2. Modular Architecture and Extensibility:
Optional Modules: AtroPIM's functionality can be extended through additional modules, both free and paid, covering areas like AI integration, workflow automation, data quality management, and PDF generation.
Custom Module Development: For requirements not met by existing modules, custom modules can be developed, ensuring that the system can adapt to virtually any business need.
3. Workflow Automation and Custom Actions;
Automated Workflows: The platform supports the automation of business processes through configurable workflows, including actions like sending automated emails triggered by specific events.
Custom Action Buttons: Users can create custom action buttons to streamline repetitive tasks and enforce business rules directly within the user interface.
4. Integration Capabilities:
REST API: AtroPIM provides a comprehensive REST API that covers all functionalities, including custom configurations, facilitating seamless integration with external systems such as ERP, e-commerce platforms, and marketplaces.
Data Import/Export: The system supports advanced import and export functionalities, allowing data exchange in various formats (XML, JSON, CSV, Excel) and structures, accommodating diverse integration scenarios.
5. User Interface Personalization:
Custom Styles: AtroPIM enables the creation of custom styles using CSS, allowing the user interface to reflect company branding and user preferences.
Responsive Design: The platform's responsive design ensures accessibility across desktops, tablets, and smartphones, enhancing user experience.
6. Access Control and Permissions:
Granular Permissions: Administrators can define roles and permissions at various levels, including field-level access, ensuring that users have appropriate access to data based on their responsibilities.
7. Deployment Flexibility:
AtroPIM provides training and support options to assist new users in effectively implementing and utilizing the system. Here's an overview of the available resources:
Training and Onboarding:
AtroPIM offers personalized training sessions tailored to the specific needs of each business. These sessions are part of the one-time onboarding process, which also includes system configuration and integration services. The costs for these services are determined based on the individual requirements of the business.
Support Channels:
To ensure continuous assistance, AtroPIM provides support through various channels, including:
Email Support: For general inquiries and assistance.
Phone Support: Direct communication for immediate support needs.
Ticketing System: Structured approach to handle and track support requests.
These support services are available under different support packages, each designed to cater to varying levels of support requirements.
Documentation and Resources:
AtroPIM emphasizes the importance of proper training and support during daily operations. They advocate for the creation of practice-oriented documentation and user manuals to simplify the use of the PIM system, making it more efficient.
Community and Open-Source Support:
Being an open-source platform, AtroPIM has an active community of users and developers. This community contributes to the continuous improvement of the system and can be a valuable resource for new users seeking guidance and best practices.
AtroPIM implements a suite of security measures to protect data, ensuring both system integrity and compliance with data protection regulations. Key security features include:
1. Identity and Access Management (IAM):
Role-Based Access Control: Administrators can define roles with specific permissions for each entity, including custom entities, allowing granular control over user actions such as creating, viewing, editing, or deleting records.
Field-Level Permissions: Permissions can be configured at the field level, enabling fields to be set as invisible, read-only, or editable based on user roles.
Access Levels: Users can be granted access to no entries, their own entries, team-assigned entries, account-assigned entries, or all entries, providing flexibility in data visibility.
2. Data Encryption:
SSL/TLS Encryption: AtroPIM employs SSL or TLS encryption to secure data transmission between the user's browser and the server, safeguarding sensitive information during transfer.
Encrypted Payments: Payment transactions are conducted over encrypted connections, ensuring that payment details are protected from unauthorized access.
3. Compliance with Data Protection Regulations:
GDPR Compliance: AtroPIM adheres to the General Data Protection Regulation (GDPR), offering users rights such as data access, correction, deletion, and portability.
Data Protection Officer: A designated Data Protection Officer oversees compliance and addresses data protection concerns.
4. Data Quality Management:
Data Quality Module: The platform includes a Data Quality module that allows users to set custom quality standards, ensuring that product data meets specific criteria, such as the presence of main images or detailed descriptions.
5. System Architecture and Deployment:
Modular Architecture: AtroPIM's modular design enables the implementation of security features as needed, allowing for tailored security configurations.
Deployment Options: The system can be deployed on-premise or in the cloud, providing flexibility to meet organizational security policies and infrastructure requirements.
6. Audit and Monitoring:
AtroPIM maintains a consistent and proactive update cycle, regularly introducing new features, performance enhancements, and usability improvements. While there isn't a publicly stated fixed release schedule, recent activity indicates that updates are rolled out approximately every 2 to 4 weeks. These updates are managed through the AtroCore platform, which underpins
.
Recent Update Highlights:
April 17, 2025: Introduction of the new Job Manager, replacing the old Queue Manager. This enhancement provides a more streamlined and efficient experience by making all jobs—system tasks like updates or user actions like importing data or generating PDFs—easily visible and faster to process.
April 11, 2025: Launch of the "Customize Entities with New Attributes" feature, allowing users to add custom attributes to entities without requiring technical skills.
March 14, 2025: Updates to the Favorites and Preferences system, enabling users to customize their favorites for each layout profile and simplifying the management of settings.
AtroPIM, as an open-source Product Information Management (PIM) system, provides organizations with control over their data, emphasizing data ownership and portability.
Data Ownership: AtroPIM's architecture supports data ownership through features like role-based access control and assignment of data records to specific users or teams. This ensures that organizations can define and manage who has access to particular data sets, aligning with internal governance policies.
AtroPIM offers a highly flexible and scalable pricing and deployment model designed to adapt to evolving organizational needs. Here's how it supports scaling up or down:
1. Modular Architecture:
Pay-as-You-Go: AtroPIM's modular design allows you to extend functionality by adding optional modules as needed. You only pay for the features you use, making it cost-effective to scale functionalities up or down.
2. Deployment Options:
SaaS (Cloud) Deployment: Ideal for organizations seeking managed services. You can choose from various Resource Packages (Starter, Business, Enterprise, or Custom) based on your performance and storage requirements. Each package includes dedicated resources and support.
On-Premise Deployment: Suitable for organizations preferring to manage their infrastructure. You can deploy AtroPIM on your servers, with the flexibility to add support packages as needed.
3. Support Packages:
AtroPIM offers tiered support packages (Bronze, Silver, Gold, Platinum) to match your operational needs. You can upgrade or downgrade your support level as your requirements change.
4. Contract Terms:
Short-Term Commitments: Contracts are typically for 3 months, with a 1-month notice period, allowing flexibility to adjust your usage or terminate services without long-term obligations.
5. Unlimited Users and Data: AtroPIM does not charge per user or limit the number of data records, providing scalability without additional costs as your organization grows.
AtroPIM offers flexible terms for contract renewal and cancellation, accommodating various organizational needs. Here's a detailed overview:
Contract Duration and Termination:
Notice Period: Contracts can be terminated with a one-month notice period, effective at the end of a calendar quarter. Termination must be submitted in writing.
Perpetual License: In the case of a perpetual license (purchase), the agreement remains in effect indefinitely unless terminated for cause.
Termination for Cause: Both parties have the right to cancel the contract for an important reason.
Support Packages:
Contract Term: Support packages (Bronze, Silver, Gold) have a contract term of three months.
Notice Period: These packages require a one-month notice period for cancellation.
Billing: Support packages are billed quarterly in advance.
Billing and Payment Terms;
Advance Payments: For support packages, payments are made in advance for three months.
AtroPIM aligns with key data protection and industry compliance standards to ensure secure and standardized product information management. Here's an overview of its compliance measures:
Efficient classification of products according to ETIM standards.
Precise data mapping to corresponding ETIM classes and attributes.
Support for multilingual product data, enhancing international market reach.
By adhering to ETIM standards, AtroPIM ensures consistent and accurate product data across various industries.
