Asset Keeper Pro
By Pro Ware
The implementation process for Asset Keeper Pro software involves several key steps, including configuration, installation, data migration, and training. Each of these steps is crucial for ensuring that the software is set up correctly and that users can effectively utilize its features for managing fixed assets and depreciation. While the specific duration of the implementation process can vary depending on the complexity of the organization's needs and the volume of data to be migrated, the following outlines the typical steps involved:
Configuration
Installation
Data Migration
Training
The duration of the implementation process can vary significantly based on the organization's size, the number of assets to be managed, and the complexity of the data migration process. For smaller organizations with straightforward needs, the implementation could potentially be completed within a few days to a week. For larger organizations with complex data migration needs, the process could take several weeks to ensure that all data is accurately transferred and that all users are fully trained on the system.
It's important to note that the success of the implementation process also depends on thorough planning, clear communication among all stakeholders, and dedicated support from the Asset Keeper Pro team throughout the setup and transition phases.
Asset Keeper Pro can be customized to fit specific business needs in several ways:
1. Preferences and Settings Customization: Asset Keeper Pro offers two types of preferences that can be customized for each installation or client. These include user preferences, such as setting a default data folder, and system preferences, which might involve configuring export options for reports.
2. Data Entry and Asset Management: The software allows for detailed data entry regarding assets, which includes general information, method of depreciation, and additional notes. Users can also attach pictures and documents to each asset, enhancing the tracking and management capabilities tailored to specific business requirements.
3. Report Customization: Asset Keeper Pro provides robust options for report customization. Users can select only the data they want to include and sort it in various ways. All reports can be printed to PDF, allowing for further manipulation and presentation according to business needs.
4. Depreciation Methods and Calculations: The software supports various depreciation methods and calculations, including tax, financial accounting, state, alternative minimum tax, and adjusted current earnings. It allows for annual, monthly, 13-period, short-year, and projected depreciation, which can be customized based on the specific requirements of the business.
5. Import and Export Capabilities: Asset Keeper Pro has strong import and export capabilities, supporting data transfer from Excel or CSV files. This feature is crucial for businesses migrating from other systems or needing to integrate Asset Keeper Pro with other software.
6. Custom Reports: Users can create custom reports by accessing the Reports menu and using the Report Writer option. This feature allows for significant customization in how data is reported and analyzed, catering to specific business analytics needs.
7. Flexible Asset Handling: The software includes features for duplicating, splitting, and merging assets, which provides flexibility in managing asset records. These features help businesses adapt the software to their unique asset management processes.
8. Customizable Deductions and Conventions: Asset Keeper Pro allows for the customization of deductions such as Section 179 and handles various depreciation conventions, which can be tailored to maximize tax benefits specific to the business's financial strategies.
These customization options make Asset Keeper Pro a versatile tool that can be tailored to meet the diverse and specific needs of different businesses, providing a comprehensive solution for fixed asset management and depreciation tracking.
Asset Keeper Pro does not have additional costs for setup fees, maintenance, or support charges. The software is distributed with a subscription model, and the cost of the subscription includes product support and interim product updates.
Therefore, the primary cost associated with Asset Keeper Pro is the annual subscription fee, which includes support and updates, with no additional charges for setup, maintenance, or standard support services.
Asset Keeper Pro offers a comprehensive range of training and support options to assist new users in effectively utilizing the software.
1. Tutorials: Asset Keeper Pro provides detailed tutorials that guide new users through various aspects of the software, from general information and subscriptions to installation and activation. These tutorials are designed to help users understand how to navigate and use the software effectively.
2. Support Options: Users can access support through multiple channels:
3. Learning Resources: The software includes a dedicated Help option accessible from the Help menu or by clicking the toolbar button on the Home screen. This feature is designed to provide immediate assistance and guidance on various features within the software.
4. User Guide: A comprehensive user guide is available, which can be filled out online, printed, or accessed via mobile devices. This guide offers step-by-step instructions on using Asset Keeper Pro, making it a valuable resource for new users.
5. Demonstrations and Step-by-Step Guides: Asset Keeper Pro's website hosts a range of PDF guides and demonstrations detailing the process of setting up data files, entering asset data, calculating depreciation, and more. These resources are particularly useful for users to get acquainted with the software's functionalities and ensure accurate setup and use.
These training and support resources are designed to ensure that new users can quickly become proficient with Asset Keeper Pro, addressing both the basic and advanced aspects of the software.
Asset Keeper Pro incorporates several security measures to ensure the protection of data:
1. Local Data Storage: Asset Keeper Pro is designed to store data files locally on a hard drive or remote network hard drive that is accessible by the user's computer. This approach helps in minimizing the risk of data loss that might result from poor or interrupted connections when accessing data files remotely.
2. Backup Options: The software includes a backup option that allows users to backup individual files or all files within a folder. Additionally, there is a Quick Backup feature that prompts users to back up data before performing operations that could significantly alter the data, such as importing data or resetting it for the next year.
3. Data Import and Export Security: Asset Keeper Pro provides robust importing options that allow users to import data from Excel or CSV files securely. The software also supports data conversion from other fixed asset programs, ensuring that data transferred into Asset Keeper Pro is handled securely.
4. Control Over Depreciation Methods and Data Entry: Users have control over the depreciation methods and data entry, which includes the ability to lock assets after a specific period to prevent unauthorized changes. There is also an option to override depreciation calculations if necessary, providing flexibility while maintaining control over data integrity.
Asset Keeper Pro is updated continually to ensure compliance with current tax laws. The updates are managed through the Pro-Ware support website, where users can download program updates. Additionally, the software provides unlimited free technical support to assist users with any issues that may arise, including those related to updates.
Asset Keeper Pro's policy on data ownership and portability emphasizes user control and flexibility regarding their data. The key points related to data ownership and portability include:
1. Local Data Storage: Asset Keeper Pro stores data files locally on a user's hard drive or a remote network hard drive accessible by the user's computer. This approach supports data ownership by allowing users to maintain direct control over their data storage and access.
2. Data Backup Options: The software includes a backup option that permits users to backup individual files or all files located in a folder. There is also a Quick Backup option prompted during significant data changes, such as importing data or resetting for the next year. These features support data portability by enabling users to create copies of their data for safekeeping or transfer.
3. Export Data to Excel or CSV: Asset Keeper Pro provides the ability to export data directly to Excel or CSV formats. Users can select specific data fields and assets for export, and even choose the sort order for the exported data. This functionality enhances data portability by allowing users to move their data out of Asset Keeper Pro and use it in other applications or for reporting purposes.
4. Import/Export Assets: The software's Import/Export Assets feature under the File menu supports both importing data from Excel or CSV files and exporting data to these formats. This capability facilitates data portability by enabling users to easily transfer asset data between Asset Keeper Pro and other systems.
These policies and features demonstrate Asset Keeper Pro's commitment to ensuring users have ownership and control over their data, with the flexibility to back up, export, and import their data as needed.
Asset Keeper Pro is designed to handle a wide range of organizational needs, from small businesses with a few assets to large enterprises managing up to 150,000 assets. This scalability is a key feature of the software, ensuring that it can adapt to the changing needs of its users.
1. Handling Varying Asset Volumes: Asset Keeper Pro can manage anywhere from 15 assets to 150,000 assets, making it suitable for both small businesses and large corporations. This flexibility allows organizations to scale their asset management operations without needing to switch to a different software system as their asset inventory grows.
2. Sophisticated Calculation Engine: The software includes a sophisticated calculation engine capable of handling annual, monthly, projected, short-year, pro-rated, and beginning accumulated depreciation. This feature supports scalability by accommodating various calculation needs that may arise as organizations grow and their financial reporting becomes more complex.
3. Multi-Client Capability: Asset Keeper Pro is available in a multi-client, site license version, which is ideal for professional accountants or businesses that need to manage multiple clients or large numbers of assets under a single system. This capability is crucial for scaling up operations without compromising efficiency or performance.
These features ensure that Asset Keeper Pro can effectively scale with an organization, providing robust support for asset management and depreciation calculations as the number of assets and complexity of financial operations increase.
The terms and conditions for contract renewal and cancellation for Asset Keeper Pro are outlined as follows:
1. Subscription Model and Renewal: Asset Keeper Pro operates on a subscription model that runs for one year from the initial date of purchase. The subscription must be renewed annually before the original subscription expires. PRO-WARE sends out renewal reminders 30 days prior to the expiration of the subscription. Users also have the option to set up an auto-renewal to avoid any interruption of service.
2. Consequences of Non-Renewal: If the subscription expires, the user will not be able to use Asset Keeper Pro until the subscription is renewed. It is important to note that if the subscription is allowed to expire, reinstatement will be at the full retail price, as opposed to a reduced rate if renewed before expiration.
3. Data Integrity Post-Expiration: Should the subscription expire, the user's data is not affected and will remain intact. The data will be accessible once the subscription is renewed, ensuring that users do not lose their historical data due to a lapse in the subscription.
These terms ensure that users are aware of the renewal process and the implications of not renewing their subscription on time. The option for auto-renewal provides a convenient way to maintain continuous access to the software, while the policy of retaining data even after subscription expiration safeguards the user's information until renewal is completed.
Asset Keeper Pro software meets several compliance standards to ensure that it aligns with various regulatory requirements:
1. Tax Compliance: Asset Keeper Pro is 100% tax compliant, ensuring that it adheres to the relevant tax laws and regulations. This compliance is crucial for professional accountants who manage fixed asset data for tax preparation.
2. Depreciation Compliance: The software supports all traditional depreciation treatments and conventions, which is essential for accurate financial reporting and compliance with accounting standards.
These compliance features make Asset Keeper Pro a reliable choice for businesses and accounting professionals who need to ensure their asset management practices meet regulatory standards.
