agorum core
by agorum Software GmbH
by agorum Software GmbH
Profile Information Last updated on: 1 July 2024
Profile Information Last updated on: 1 July 2024
We help make selecting a software for your business effortless, economical and efficient.
by agorum Software GmbH
by agorum Software GmbH
Profile Information Last updated on: 1 July 2024
Profile Information Last updated on: 1 July 2024
The implementation process for agorum core software typically begins with a comprehensive assessment of the company's existing document management needs and infrastructure. This initial phase involves detailed consultations to understand the specific requirements and workflows of the business. The goal is to ensure that the agorum core system is tailored to fit seamlessly into the existing processes. This phase can take anywhere from a few days to several weeks, depending on the complexity and size of the organization.
Once the assessment is complete, the next step is the installation and configuration of the agorum core system. This involves setting up the software on the company's servers and integrating it with existing systems. The integration process is designed to be smooth, as agorum core operates as a fileserver and can easily link with other systems already in place. This phase typically takes a few days to a week, depending on the level of customization required.
Following the installation, the data migration process begins. This involves transferring all existing documents and data into the agorum core system. The software ensures that all data is organized and easily accessible, eliminating the need for scattered files across different storage locations. The duration of this phase depends on the volume of data being migrated but generally ranges from a few days to a couple of weeks.
The final phase of the implementation process is testing and training. During this phase, the system is thoroughly tested to ensure it operates correctly and meets the business's needs. Simultaneously, employees are trained on how to use the new system effectively. This phase can take a few days to a week. Overall, the entire implementation process for agorum core can take anywhere from a few weeks to a couple of months, depending on the specific requirements and complexity of the business.
Agorum core software is highly customizable to fit specific business needs. One of the key features of agorum core is its ability to mirror the company's existing workflows and processes. This means that once installed, the system can be configured to reflect the unique way a business operates, ensuring a seamless transition and minimal disruption to daily activities.
The software offers a range of modules and extensions that can be added to enhance its functionality. For example, businesses can choose to add modules for specific tasks such as invoice processing, contract management, or project management. These modules can be tailored to meet the specific needs of the business, providing a highly personalized document management solution.
In addition to the standard customization options, agorum core pro offers even greater flexibility. With the pro version, businesses can define their own standards and processes, creating a system that is perfectly aligned with their unique requirements. This level of customization ensures that the software not only meets the current needs of the business but can also adapt to future changes and growth.
Furthermore, agorum core provides the ability to extract and analyze data from documents. This feature allows businesses to filter and process specific data points, such as metadata or individual line items on invoices. This capability is particularly useful for businesses that need to perform detailed data analysis and reporting, as it enables them to extract valuable insights from their documents.
The additional costs associated with agorum core software can vary depending on the specific needs and requirements of the business. One of the primary costs to consider is the setup fee. This fee covers the initial installation and configuration of the software, as well as any necessary customization to ensure it fits the business's workflows. The setup fee can vary based on the complexity of the implementation and the level of customization required.
Another significant cost to consider is the maintenance fee. For businesses using the agorum core pro version, a maintenance contract is typically included. This contract provides ongoing support and ensures that any issues or bugs are promptly addressed. The maintenance fee can vary depending on the level of support required and the size of the business.
In addition to the setup and maintenance fees, there may also be costs associated with additional modules and extensions. As mentioned earlier, agorum core offers a range of modules that can be added to enhance the software's functionality. Each module may come with its own cost, depending on the specific features and capabilities it provides.
Finally, businesses should also consider the cost of training and support. While agorum core offers comprehensive training to ensure employees can effectively use the system, there may be additional costs for ongoing training and support. This is particularly important for businesses that require regular updates or have a high turnover of staff, as ongoing training ensures that all employees are proficient in using the software.
Agorum core offers extensive training and support to ensure that new users can effectively use the software. The training process typically begins during the implementation phase, with hands-on training sessions designed to familiarize employees with the system. These sessions cover all the essential features and functions of the software, ensuring that users can navigate and use the system with confidence.
In addition to the initial training, agorum core provides a range of resources to support ongoing learning. This includes detailed user manuals, online tutorials, and a comprehensive knowledge base. These resources are designed to provide users with the information they need to troubleshoot common issues and make the most of the software's features.
For businesses using the agorum core pro version, additional support is available through a maintenance contract. This contract provides access to a dedicated support team that can assist with any issues or questions that arise. The support team is available to provide prompt assistance, ensuring that any problems are quickly resolved and that the system continues to operate smoothly.
Furthermore, agorum core offers regular updates and enhancements to the software. These updates are designed to improve the functionality and performance of the system, ensuring that it continues to meet the evolving needs of the business. The support team is available to assist with the installation of these updates, providing guidance and support to ensure a smooth transition.
Agorum core takes data security very seriously and has implemented a range of measures to protect sensitive information. One of the key security features of the software is its ability to control access to documents. This means that only authorized users can access specific documents, ensuring that sensitive information is protected from unauthorized access.
The software also includes robust encryption capabilities. All data stored within the agorum core system is encrypted, ensuring that it is protected from unauthorized access and potential breaches. This encryption extends to data in transit, ensuring that information is secure when being transferred between systems or accessed remotely.
In addition to access control and encryption, agorum core also includes comprehensive audit trails. These audit trails provide a detailed record of all actions taken within the system, including who accessed specific documents and what changes were made. This level of transparency ensures that any unauthorized access or suspicious activity can be quickly identified and addressed.
Finally, agorum core offers regular security updates and patches. These updates are designed to address any vulnerabilities and ensure that the system remains secure against the latest threats. The support team is available to assist with the installation of these updates, providing guidance and support to ensure that the system remains secure and up-to-date.
Agorum core releases updates regularly to ensure the system remains secure, efficient, and up-to-date with the latest technological advancements. The changelog for agorum core, which includes both the open and pro versions, documents all updates, changes, and bug fixes starting from version 10.0.8. These updates are crucial for maintaining the system's functionality and security, addressing any vulnerabilities, and adding new features to enhance user experience.
The update process for agorum core is managed meticulously. For instance, the changelog details specific updates such as the addition of an audit tool for researching entries in the audit table and warnings in logs when clients use outdated authentication mechanisms. This structured approach ensures that all updates are well-documented and users are informed about the changes and improvements made in each version.
Agorum core also provides manual instructions for addressing specific issues, such as security vulnerabilities. For example, users are given detailed steps to manually fix security issues related to Log4j, applicable to both Windows and Linux environments. This proactive approach helps users maintain the integrity and security of their systems even before automated updates are rolled out.
The updates are designed to be user-friendly and minimally disruptive. Agorum core's support team is available to assist with any issues that arise during the update process, ensuring that users can smoothly transition to the latest version without significant downtime or operational disruptions. This comprehensive support system underscores agorum core's commitment to providing a reliable and continuously improving document management solution.
Agorum core's policy on data ownership and portability is designed to ensure that users have full control over their data while maintaining compliance with relevant regulations. Data ownership in agorum core implies that users have the responsibility and authority to manage their data from creation to consumption. This includes setting rules for data usage, defining quality standards, and resolving data issues.
The platform provides robust mechanisms for data management, including detailed descriptions of how data should be handled, used, and recovered. It also outlines the systems and processes required to manage data effectively, ensuring that data is deleted appropriately when no longer needed. This comprehensive approach to data management helps users maintain control over their data throughout its lifecycle.
Agorum core also emphasizes the importance of data location and access. Users need to know where their data is physically stored and processed, including data stored in the cloud. The platform provides detailed access rules specifying who can access the data, when, and how. This includes data accessed by third parties, such as data storage providers and SaaS solution providers. An audit feature is available to generate reports on data access, enhancing transparency and accountability.
Security is a critical aspect of agorum core's data ownership policy. The platform ensures that data is protected according to its sensitivity, with guardrails in place to safeguard data privacy and confidentiality. Additionally, the policy specifies who has rights to the data and establishes retention parameters, ensuring that data is retained and destroyed in compliance with legal and regulatory requirements. This comprehensive data ownership policy ensures that users can manage their data effectively while adhering to best practices and regulatory standards.
Agorum core offers flexible terms for scaling up or down to accommodate changing organizational needs. The platform is designed to be highly customizable and scalable, allowing users to adjust their document management capabilities as their requirements evolve. This flexibility is crucial for businesses that experience growth or changes in their operational needs.
Users can create custom document types, metadata fields, and workflows to match their specific needs and workflows. This customization ensures that the system can be tailored to fit the unique requirements of each organization, whether they need to scale up to handle increased document volumes or streamline processes to improve efficiency. The platform's scalability is supported by its modular design, which allows users to add or remove features as needed.
Agorum core's cloud-based deployment options further enhance its scalability. Users can choose between on-premises installations or cloud-based solutions, depending on their preferences and requirements. The cloud-based option provides the added benefit of easy access to the system from anywhere with an internet connection, making it ideal for organizations with remote or distributed teams.
The platform also supports integration with other business applications, allowing users to manage documents from their preferred applications seamlessly. This integration capability ensures that agorum core can scale alongside other systems within the organization, providing a cohesive and efficient document management solution. Overall, agorum core's flexible and scalable design makes it a versatile choice for organizations of all sizes and industries.
Agorum core's terms and conditions for contract renewal and cancellation are designed to provide clarity and flexibility for users. Contract renewals typically involve signing a new agreement when the previous contract expires, allowing both parties to continue their business relationship under the same or renegotiated terms. This process ensures that users can maintain continuity in their document management operations without disruption.
Automatic renewal clauses are common in agorum core contracts, which means that the contract will automatically renew for a specified period unless one party notifies the other of their intention to terminate or renegotiate the contract. This feature provides convenience for users who wish to continue using the platform without the need for manual intervention. However, it also requires users to be vigilant about renewal dates to avoid being locked into unfavorable terms.
If users wish to cancel their contract, they must typically provide notice within a specified period before the contract's renewal date. Failure to do so may result in automatic renewal and continued obligation under the existing terms. This notice period allows both parties to prepare for the termination and make necessary arrangements to transition away from the platform if needed.
Agorum core also offers support for renegotiating contract terms during the renewal process. Users can take this opportunity to review their current usage, assess the value provided by the platform, and negotiate better terms if necessary. This flexibility ensures that users can optimize their contract terms to better align with their evolving needs and budget constraints. Overall, agorum core's contract renewal and cancellation terms are designed to provide users with the flexibility and control needed to manage their document management solutions effectively.
Agorum core meets several compliance standards to ensure that it provides a secure and reliable document management solution. The platform is ISO 9001 and ISO 27001 certified, which demonstrates its commitment to maintaining high standards of quality and information security. These certifications are internationally recognized and provide assurance that agorum core adheres to best practices in quality management and information security.
The platform also supports compliance with various other standards, including ISO 14001, ISO 45001, ISO 20000-1, and more. These standards cover a range of areas, including environmental management, occupational health and safety, and IT service management. By supporting these standards, agorum core ensures that it can meet the diverse compliance requirements of different industries and organizations.
Agorum core's compliance features include secure document storage, audit trails, and access control mechanisms. The platform provides robust security measures to protect sensitive data, including encryption, data backups, and user role-based access controls. These features help organizations maintain compliance with data protection regulations such as GDPR, HIPAA, and other industry-specific standards.
Additionally, agorum core offers revision-safe archiving, which ensures that documents are stored in a tamper-proof manner and can be retrieved in their original form when needed. This feature is particularly important for organizations that need to comply with legal and regulatory requirements for document retention and integrity. Overall, agorum core's comprehensive compliance features and certifications make it a reliable choice for organizations seeking to meet stringent regulatory requirements.
By agorum Software GmbH