Biller Genie

Biller Genie is an innovative, award-winning cloud-based accounts receivable automation platform that has dramatically changed how small and mid-sized businesses manage their billing and payment processes. The company, based in Miami, Florida, was founded in 2020 by CEO Tom Aronica to bring enterprise-level A/R automation to small businesses, a sector historically reliant on manual processes for invoicing and collections. Biller Genie’s technology leverages seamless integrations, advanced automation, and a commitment to reducing administrative overhead while accelerating cash flow—enabling businesses to focus more on growth and less on chasing payments. The platform is centered on automating every aspect of accounts receivable, from invoice creation and delivery to payment reminders, collections, and reconciliations. Biller Genie connects directly to leading accounting platforms like QuickBooks (both desktop and cloud) and Xero, ensuring that businesses maintain a streamlined, paperless financial workflow. Once integrated, invoices can be sent automatically to customers on custom schedules, followed by timely, personalized payment reminders. The system also offers a branded self-service customer portal, allowing clients to view and pay outstanding invoices anytime, set up recurring payments, store payment information securely, and manage account history with ease. Businesses can accept multiple forms of payment, including credit card, ACH, and Apple Pay, all processed securely and reconciled automatically back into the business’s accounting software. Beyond its core invoicing automation, Biller Genie features advanced tools like recurring billing, payment plans, bulk pay options, customizable invoice templates, and late fee management, giving businesses full control and flexibility over their A/R process. The system’s customization capabilities extend to branded invoices and letterheads, allowing firms to strengthen their identity while improving the payment experience for customers. Another key differentiator is the platform’s unlimited user model, supporting small teams as well as large finance departments at a flat monthly subscription fee. This flexibility, combined with cloud-based accessibility, empowers remote teams to collaborate effectively with full transparency and data security. From a business impact perspective, Biller Genie is proven to reduce overdue invoices by up to 40%, speed up payment cycles by getting businesses paid an average of 15 days faster, and save between 10 and 20 hours per week in administrative work. These quantifiable benefits translate directly into improved cash flow, reduced days sales outstanding (DSO), and enhanced operational efficiency. The platform’s analytics and real-time reporting provide further visibility, enabling finance teams to track performance, monitor customer engagement, and identify payment bottlenecks that might require intervention. Biller Genie’s partner ecosystem includes accounting firms and payment processors, extending its reach and supporting integrated financial operations for a growing user community.

Biller Genie offers a distinct competitive edge in the accounts receivable automation market due to its seamless integrations, robust automation features, customer-centric design, and unique approach to business payments. One of the platform’s standout strengths is its ability to synchronize directly with leading accounting software—including QuickBooks (both desktop and online) and Xero—without forcing users to learn new systems or disrupt established workflows. This integration enables businesses to automate every step of the A/R cycle: invoices are generated, distributed, and tracked effortlessly, while payment reminders and follow-ups are sent out according to custom schedules. Unlike many competitors that focus solely on invoicing, Biller Genie ensures automated reconciliation, minimizing manual intervention and human error. The customer portal is another core differentiator that empowers clients with 24/7 access to invoices, payment history, payment options—including credit card, ACH, Apple Pay, and even remote check deposit—for maximum convenience and flexibility. White-label branding allows businesses to personalize invoices and portals, reinforcing their brand identity and fostering trust with their customers. This branded experience, combined with PCI-compliant, tokenized transaction security via NMI’s Customer Vault, sets Biller Genie apart from both legacy accounting platforms and pure payment processors. The platform’s workflow automations help reduce overdue invoices by as much as 40%, accelerate payment cycles so businesses get paid up to 15 days faster, and reclaim 10–20 hours of administrative time each week. These real, measurable outcomes represent a significant advantage over competitors such as Invoiced, Chargezoom, or even large platforms like QuickBooks Online, which often require manual setup or lack integrated payment reminders and late fee management. Biller Genie’s unique partnership with banking and fintech providers, such as Payroc and NMI, further enhances its reach, allowing banks to leverage Biller Genie’s automation to improve their own client services and streamline payment acceptance.

• Small Businesses (1-99)
• Mid Market (100-500)
• Enterprise (500+)