Implementing LoopNow involves several key steps designed to ensure a smooth transition and effective utilization within your organization.
Initial Consultation and Needs Assessment: Begin by engaging with Loopline Systems to discuss your organization's specific requirements and objectives. This helps tailor the implementation to your unique needs.
Setup and Configuration: Utilize best-practice templates provided by LoopNow to set up the system according to your organizational structure and goals. The platform offers flexibility to customize various aspects to align with your processes.
Data Integration: Integrate LoopNow with your existing HR management systems or use a CSV upload to invite your company's employees to the platform. This ensures a seamless flow of information and maintains data consistency.
Training and Onboarding: Conduct training sessions for administrators, managers, and employees to familiarize them with LoopNow's features and functionalities. Loopline Systems offers support and resources to facilitate this process.
Pilot Testing: Implement a pilot phase where a select group of users engages with the platform to identify any issues and gather feedback for further customization.
LoopNow is designed to be customizable to fit specific business needs. Here are several ways the platform can be tailored:
Pulse Surveys: Conduct fully automated and customizable pulse surveys at regular intervals to assess and optimize employee satisfaction.
360-Degree Feedback: With LoopNow, the survey can be easily controlled by the person in the center or centrally by the HR department.
OKR Management: LoopNow OKR management module allows for flexible handling of individual, team, and organization-level objectives. The platform supports multiple owners per objective, individual goals, and a flexible labeling system to differentiate between company, team, and individual objectives.
Competency Models: With LoopNow's customizable form editor, you can create competency dimensions and forms tailored to your company, enabling targeted employee development.
Survey Scheduling: The platform allows for the creation of automated, repeating surveys with customizable schedules, including options for sending notifications and reminders.
Loopline Systems offers training and support to ensure new users can effectively utilize LoopNow. Their services are designed to facilitate a smooth onboarding process and promote continuous development:
Consulting Services:
Implementation Support: Loopline consultants assist organizations in seamlessly integrating LoopNow into their existing workflows, ensuring alignment with specific business needs.
Performance Management Guidance: They provide expert advice on setting up effective performance management processes, helping organizations establish clear objectives and key results (OKRs).
Change Management Assistance: Loopline supports organizations in managing transitions, ensuring that changes are effectively communicated and adopted across all levels.
Training Programs:
Feedback Training: Focused on equipping users with the skills to provide and receive constructive feedback, enhancing communication and development within teams.
OKR Training: Educates users on the principles and application of OKRs, enabling effective goal setting and tracking.
Agile Leadership Development: Offers training for leaders to adopt agile methodologies, promoting flexibility and responsiveness within teams.
Loopline Systems implements security measures to protect user data within the LoopNow platform:
Data Encryption: All user passwords are encrypted using the Bcrypt algorithm. Sensitive user data, such as performance notes and 360-degree feedback, is stored securely using AES-256 encryption.
Secure Data Storage: Data is stored in a secure operating environment that is not publicly accessible. In certain cases, personal data is encrypted during transfer using Secure Socket Layer (SSL) technology, ensuring secure communication between your computer and Loopline's servers.
Data Hosting: Loopline Systems hosts its software with Wavecon GmbH in Nuremberg, Germany, adhering to the highest German data security regulations. Each customer's data is clearly separated to maintain confidentiality.
Access Control: The platform employs OAuth2 for authentication and maintains a robust role-based access model within the application, ensuring that only authorized personnel can access sensitive information.
Loopline Systems outlines its policies on data ownership and portability in its Terms and Conditions and Privacy Policy:
Data Ownership: As a user of LoopNow, you retain ownership of the personal data you provide. Loopline Systems processes this data on your behalf to deliver the agreed-upon services. They do not claim ownership of your data but require certain usage rights to operate the platform effectively. This includes rights to host, display, and distribute your data as necessary to provide the services. Loopline Systems commits to handling your data in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
Loopline Systems outlines the terms and conditions for contract renewal and cancellation of their LoopNow software in their General Terms and Conditions:
Contract Renewal:
Automatic Renewal: Annual subscriptions automatically renew for subsequent one-year periods upon the anniversary of your subscription.
Cancellation Notice: To prevent automatic renewal, you must cancel your subscription at least three months prior to the renewal date.
Contract Cancellation:
Termination Notice: Cancellation or termination must be submitted in text form (e.g., email) to be effective.
Data Access Post-Termination: After contract expiration, you have 90 days to download and save your data. Post this period, Loopline Systems is not obligated to maintain or provide your data and will delete it unless legally prohibited or specified otherwise.
LoopNow, developed by Loopline Systems, adheres to several compliance standards to ensure data security and regulatory alignment:
General Data Protection Regulation (GDPR): Loopline Systems complies with the GDPR, implementing appropriate administrative, physical, and technical safeguards to protect the security, confidentiality, and integrity of user data.
Data Encryption: The platform employs encryption protocols to protect data during transmission and storage, ensuring that sensitive information remains secure.
LoopNow
By Loopline Systems
