Avrios

• Starting with a free 30-day trial of the Pro package, which requires no payment details and provides unrestricted access to most features. This allows companies to experience the full potential of Avrios from day one and make an informed decision about continuing with a paid plan.

• Data integration and digitization: Avrios helps fleet managers organize and centralize fleet data, replacing manual spreadsheets and outdated systems. This includes automatic updates of vehicle and driver data, real-time reporting, and streamlined workflows.

• Customization with add-ons such as electronic driver license checks, driver training, connected car integrations, vehicle checks, damage management, and GPS tracking, which can be tailored to the specific needs of the fleet.

• Support and guidance from dedicated fleet experts are available throughout the onboarding and implementation phase to ensure smooth adoption and optimal use of the platform.

• Case studies indicate that companies can quickly gain control over their fleet data and processes, enabling efficient management with fewer resources shortly after implementation.

Given these points, the implementation timeline is typically short, often starting immediately with the free trial and progressing to full deployment as data is imported and workflows are configured. The platform is cloud-based and designed for quick scaling, supporting fleets from 50 to 5,000 vehicles.

In summary, the Avrios implementation process is:

• Immediate access via a free 30-day trial (no payment details needed)
• Rapid data integration and digitization of fleet information
• Customization with optional add-ons
• Ongoing expert support
• Scalable and cloud-based for fast deployment

Avrios offers several customization options that allow businesses to tailor the software to their unique fleet management requirements:

• Custom fields: Users can create unlimited custom fields for vehicles and drivers to track specific attributes such as special equipment, taxation categories, or any other relevant information. These fields can be filtered and searched repeatedly to maintain detailed records tailored to the business needs.

• Organizational structure: The platform supports dividing the fleet into multiple organizations or sub-groups. User access rights can be assigned accordingly, so that different users have access only to relevant parts of the fleet, while main users can have full access.

• Reports and reminders: Admins can set up personalized reports and notifications on key fleet topics, such as mileage or cost-relevant data, which helps in proactive fleet management.

• Branding: Companies can insert their logos into driver emails and communications to maintain corporate identity and ensure drivers recognize official correspondence.

• Integration capability: Avrios can be integrated with other software and hardware solutions (e.g., fuel card systems, route planning software) to create a seamless digital ecosystem tailored to operational workflows.

• Add-ons and modules: Optional features like electronic driver license checks, damage management, connected car integrations, and GPS tracking can be added based on specific operational needs.

• Avrios offers a free 30-day trial with no payment details required, allowing users to test the platform fully before committing.

• There is no explicit mention of setup fees or additional one-time costs in the publicly available information. The platform is cloud-based and designed for easy onboarding.

• Maintenance and updates are handled by Avrios as part of the SaaS model, so users do not bear separate maintenance charges.

• Support is provided proactively by dedicated fleet experts who assist during onboarding and ongoing use. This support appears to be included as part of the subscription.

• Pricing is generally subscription-based, with different packages and optional add-ons that may incur extra charges depending on the features selected.

• No explicit separate charges for support or maintenance are indicated, suggesting these are bundled within the subscription fees.

• Avrios provides self-guided onboarding and training, allowing new users to familiarize themselves with the platform at their own pace.

• Access to a comprehensive knowledge base is available, offering documentation and resources to help users understand and utilize the software effectively.

• Throughout onboarding and ongoing use, users receive proactive support from dedicated fleet experts who understand fleet management challenges and assist with smooth adoption and optimization.

• Training formats include training documents, webinars, and live online sessions, ensuring users can choose the method that best fits their needs.

• The platform supports unlimited user accounts with configurable user rights, enabling tailored access and training within an organization.

• Avrios is TÜV-certified for data protection, indicating compliance with rigorous security standards.

• The platform is fully GDPR-compliant, ensuring that personal and fleet data are handled according to strict European data privacy regulations.

• Being a cloud-based solution, Avrios employs secure infrastructure designed to protect data integrity and confidentiality.

• Data is stored safely and accessible anytime via browser with structured databases, and automatic data import processes reduce manual errors and exposure.

• Avrios operates a cloud-based SaaS model, which enables continuous and seamless delivery of updates without user intervention.

• Updates are managed centrally by Avrios, ensuring that all users benefit from the latest features, security patches, and improvements as soon as they are released.

• This approach eliminates the need for manual installations or downtime, allowing fleets to stay current and secure effortlessly.

• Avrios stores all fleet-related data—such as documentation, insurance papers, leasing contracts, and expenses—in a centralized digital platform, giving companies full transparency and control over their information.

• While explicit detailed statements on data ownership are not publicly highlighted, as a GDPR-compliant and TÜV-certified provider, Avrios ensures that customers retain ownership of their data and that it is handled securely and in accordance with privacy laws.

• The platform supports data portability by enabling companies to access, export, and manage their data easily, facilitating transparency and control. This aligns with GDPR principles that require data controllers (the customers) to have full control over their data and the ability to transfer it if needed.

• Avrios is designed to be highly scalable, supporting fleets ranging from 50 to 5,000 vehicles, and adaptable to businesses of various sizes and industries.

• The cloud-based SaaS model and modular structure with optional add-ons allow companies to scale their usage up or down flexibly based on evolving fleet sizes and operational requirements.

• Customers can add or remove features such as electronic driver license checks, connected car integrations, damage management, or GPS tracking as needed, paying only for what they use.

• The subscription model typically allows for easy adjustment of the number of users and vehicles managed, enabling organizations to respond quickly to growth or downsizing without long-term commitments or complex renegotiations.

• This flexibility supports businesses in managing fluctuating fleet demands, seasonal changes, or strategic shifts toward new mobility solutions.

• Contracts typically have a minimum commitment period, often around 36 months starting from the delivery or activation date.

• After this initial term, the contract is automatically renewed for 12 months unless the customer notifies Avrios of termination within the renewal period.

• Customers may terminate the contract at any time during the renewal period without incurring penalties.

• At the end of the initial commitment, customers have options to:
  • Change the product and enter into a new contract.
  • Retain the product with tacit renewal.
  • Purchase the product at a price determined by Avrios.

  • Return the product and terminate the contract.

• Early termination before the end of the initial commitment period may involve fees or penalties as defined in the contract.

• Both parties retain the right to extraordinary termination for good cause, such as significant breach of contract or non-payment.

• Notice periods for termination are generally set (e.g., at least eight weeks before the end of the contractual term).

• The terms may be subject to change, but the conditions in effect at the time of contract signing apply for the duration of the agreement.

• Avrios is GDPR-compliant, ensuring that personal and fleet data are handled according to strict European data privacy regulations.

• The platform holds TÜV certification for data protection, reflecting adherence to recognized security and data privacy standards.

• Avrios operates under strict data protection and security protocols, including contractual agreements for data processing that comply with GDPR and related regulations.

• The company ensures secure data handling as part of its cloud-based SaaS service, including protection against unauthorized access, data breaches, and misuse.

• Avrios’ compliance framework covers fleet management functions such as vehicle and driver data management, fines administration, fuel card management, damage reporting, driver license checks, and live vehicle tracking.