Their official documentation clearly outlines how the implementation works from the moment a company signs up. The process is designed for rapid deployment and immediate use.
1. Account Signup & Instant Platform Access
After signing up, users receive immediate access to their CheckProof account. This allows companies to begin configuration right away without delays.
2. Guided Onboarding & Training Support
CheckProof provides onboarding assistance and an online learning platform, which includes tutorials and guidance on setting up the system. Customers may follow structured lessons or request onboarding support directly from CheckProof.
3. Building Checklists, Templates & Workflows
Administrators start by creating their operational foundation:
Custom digital checklists
Inspection templates
Deviation/incident workflows
Preventive maintenance routines
This configuration is handled inside the admin dashboard using intuitive drag‑and‑drop tools.
4. User Setup & Permissions Configuration
Businesses set up their teams by:
Adding users
Assigning roles
Defining permissions
Grouping users by site or department
This ensures each user sees only the tasks and areas relevant to their work.
5. Mobile App Deployment to Frontline Staff
Frontline employees download the CheckProof mobile app (available on iOS and Android, including Arabic language support). They can immediately begin performing inspections, logging deviations, and reporting incidents directly from their devices.
6. Optional Integration With Third‑Party Systems
If needed, companies can integrate CheckProof using:
External API
Telematics and OEM data streams
ERP, fleet, or BI tools like Power BI and Tableau
This step is optional and often performed after the initial rollout.
7. Optimization, Scaling & Continuous Improvement
After the platform is in daily use, companies continue refining:
Additional checklists
Updated workflows
More site configurations
Automation rules
Performance reporting
CheckProof emphasizes continuous improvement driven by user feedback and operational data.
How Long Does Implementation Take?
CheckProof does not give an official timeframe, but based on the steps above:
✔ Immediate access = same‑day setup possible
The platform becomes usable as soon as the account is created. [selecthub.com]
✔ Full rollout depends on organizational complexity
Factors include:
Number of sites
Checklist customization needs
Level of integration required
Training depth
Most organizations can begin operational use very quickly due to CheckProof’s mobile-first, drag‑and‑drop configuration style.
Customisation
CheckProof is highly customizable, and the platform highlights this repeatedly. Here are the strongest data‑backed points:
1. Fully Customizable Checklists & Templates
Drag‑and‑drop builder
Custom control points (signatures, numeric inputs, mandatory photos)
Custom intervals (daily, weekly, monthly, meter‑based like “every 100 hours”)
2. Customizable Workflows for Deviations & Incidents
Add photos, notes, deadlines
Assign responsible users or groups
Configure multi‑step closure processes
3. Customizable User Permissions & Roles
Unique permissions per user
Site‑based access control
4. Multi‑Language Support (Including Arabic)
Supports 25+ languages, including full Arabic UI, ideal for GCC or MENA teams
5. Data & Reporting Customization
Integrates with Power BI and Tableau for custom dashboards
API access for custom analytics pipelines
6. Custom Maintenance & Production Routines
Preventive, predictive, and condition‑based maintenance routines can be tailored to assets
Custom production journals, downtime categories, and root‑cause analysis flows
7. Roles & Team Structure Customization
Ability to model multi‑site operations with unique roles, locations, and org structures
8. Integration Customization via External API
Connect ERP, telematics, OEM systems, fleet systems
Stream data in real time
9. Industry-Specific Configuration
CheckProof is tailored to:
Aggregates
Concrete
Asphalt
Cement With domain‑specific workflows and templates.
10. Mobile Workflow Customization
Offline mode for remote sites
Pause/resume inspections
Custom notification settings.
Additional Costs
Based on CheckProof’s official pricing information, the platform does not list any setup fees, maintenance fees, or separate support charges on its website. Instead, all costs are included within the annual subscription plans.
What the pricing page confirms:
Plans start at $21/user/month (Deviation Management) and $45/user/month (Standard), billed annually.
Customer Support and CheckProof Academy (training content) are explicitly included in the Standard plan at no additional charge.
There is no mention of setup fees or extra charges for onboarding or implementation.
Additional users are billed only when added, and the cost per user decreases with scale (no hidden fees listed).
All customers operate under annual contracts with standard renewal terms and no mention of any maintenance costs.
Training
CheckProof provides a multi-layered training and support ecosystem designed to help new users onboard quickly.
1. Online Learning Platform (CheckProof Academy)
New users are guided through system basics, including how to build checklists and configure the platform.
2. Guided Onboarding Support
CheckProof offers onboarding assistance where its team walks customers through setup steps if needed.
3. Help Center with Articles & Tutorials
A full support knowledge base covers:
Admin panel setup
App usage
General platform guidance
4. In-Platform Support (Chat & Email)
Users can contact support via:
Live support bubble
Direct phone line
Email
5. Customer Support Included in Subscription
The Standard plan explicitly includes Customer Support, with no added cost mentioned.
6. Video Tutorials
CheckProof provides video walkthroughs on how to get started.
Security Measures
CheckProof provides a multi-layered training and support ecosystem designed to help new users onboard quickly.
1. Online Learning Platform (CheckProof Academy)
New users are guided through system basics, including how to build checklists and configure the platform.
2. Guided Onboarding Support
CheckProof offers onboarding assistance where its team walks customers through setup steps if needed.
3. Help Center with Articles & Tutorials
A full support knowledge base covers:
Admin panel setup
App usage
General platform guidance
4. In-Platform Support (Chat & Email)
Users can contact support via:
Live support bubble
Direct phone line
Email
5. Customer Support Included in Subscription
The Standard plan explicitly includes Customer Support, with no added cost mentioned.
6. Video Tutorials
CheckProof provides video walkthroughs on how to get started.
Scaling Up / Down
CheckProof provides flexible subscription options designed to scale with your organization.
1. Adding Users
Additional users can be added at any time, and they are invoiced when added.
Cost per user decreases as user count increases (volume-based discounts).
2. Removing Users / Scaling Down
CheckProof operates on annual contracts, and customers must give 3 months’ notice before renewal to adjust or cancel their subscription. This applies to online subscriptions as well.
3. Custom Plans for Large or Changing Environments
A Custom plan is available for organizations that need flexible seat counts and advanced scaling requirements across divisions.
4. Platform Infrastructure Supports Scaling
Because CheckProof is cloud-based and designed for multi-site operations, organizations can:
Add new sites
Expand asset and fleet management
Introduce new teams or contractors
Scale workflows without infrastructure constraints.
The terms & conditions for contract renewal and cancellation
CheckProof provides clear subscription and renewal conditions, documented on its pricing page.
1. Annual Billing Cycle
All CheckProof customers are billed annually, at the beginning of the subscription term.
2. Automatic Renewal
Contracts renew automatically each year automatically unless cancelled within the notice period.
3. Mandatory 3‑Month Cancellation Notice
Customers must give 3 months’ notice before the renewal date to cancel or prevent automatic renewal.
This applies to both standard contracts and online purchases.
4. Scaling or Modifying Licenses
If customers add more users during the subscription term:
They are invoiced when extra users are added.
User price may decrease as the total user count increases.
(Useful because scaling changes may affect contract amounts before renewal.)
5. No Mention of Early-Termination Fees
CheckProof does not publicly list any early‑termination penalty beyond the requirement to honour the annual contract period.
6. Support for Billing Questions
Customers can contact the support or account manager for contract‑related changes or questions.
