WrkLst

WrkLst is a premium software platform tailored for the art world, offering a comprehensive solution for inventory, contact, and workflow management. Designed for galleries, artist studios, estates, and private collections, WrkLst combines museological precision with modern technology to streamline the complex operations of art professionals. The platform was developed over five years of prototyping and more than a decade of testing within a leading international gallery, ensuring it meets the highest standards in archive management, interface design, and data security. At the heart of WrkLst is its powerful inventory management system. Users can catalog artworks with detailed metadata, including provenance, condition, insurance value, location, and production details. Each artwork record is linked to relevant contacts, exhibitions, consignments, and transactions, creating a dynamic and interconnected archive. The intuitive interface allows users to browse, filter, and organize works effortlessly, whether preparing for an exhibition or managing studio logistics. WrkLst’s contact management module is equally robust. It functions as a fully integrated address book, tracking every interaction with collectors, curators, institutions, and collaborators. Users can filter contacts based on relevance to upcoming events, view transaction histories, and manage outreach campaigns—all within the same platform. This integration between artworks and contacts ensures that relationship-building is seamless and informed by real-time data. Sales and consignments are handled with precision through WrkLst’s flexible transaction tools. Users can record offers, holds, donations, and sales, complete with financial details and customizable documents such as invoices and statements. The consignment module supports incoming, outgoing, and third-party consignments, with automatic notifications for expiring agreements and calendar views for tracking timelines. This ensures that galleries and studios stay ahead of deadlines and maintain full visibility over their inventory flow. Exhibition planning is another core feature of WrkLst. The platform allows users to link artworks to exhibitions, store installation images, and manage related documents in one place. The Timeline tool offers a calendar-based view for organizing exhibitions, art fairs, and installations, helping teams avoid scheduling conflicts and coordinate logistics efficiently. This is especially valuable for organizations managing multiple spaces or large-scale events. WrkLst also includes a presentation module for showcasing artworks to third parties via private links and customizable microsites. Users can control visibility, pricing, and availability, making it ideal for sales presentations and remote collaboration. The mobile app for iOS extends this functionality to art fairs and on-the-go scenarios, allowing users to access and present their collections even offline. Document generation is highly customizable with WrkLst’s advanced template engine. Users can create tear sheets, condition reports, consignment forms, and invoices with personalized branding, fonts, and layouts. This ensures that every document reflects the professionalism and identity of the organization, while maintaining consistency across communications. In summary, WrkLst is a sophisticated, all-in-one platform that empowers art professionals to manage their collections, contacts, and operations with precision and ease. Its deep integration of inventory, relationship, and workflow tools makes it an indispensable resource for galleries, studios, and collectors seeking to elevate their practice and maintain control over every aspect of their art business.