Aeries software
By Aeries Software
The implementation process for Aeries software involves several critical steps to ensure a smooth transition and effective utilization of the Student Information System (SIS). The process typically includes data conversion, system setup, training, and ongoing support. Here is a detailed overview of the typical implementation process and its timeline:
The typical implementation timeline for Aeries software can vary depending on the size and complexity of the school district. However, a standard implementation process generally takes between 3 to 6 months.
Aeries software is highly customizable to fit specific business needs. The platform offers tools to support every user and use case, indicating a high level of flexibility. This customization is supported by:
Intuitive Tools: Designed to help users spend less time searching and more time finding the information they need.
Mobile Apps: Providing convenient access to student data from mobile devices for teachers, parents, and students.
Support Team: Composed of former K-12 staff who understand the unique requirements of school districts.
Setup Fees: Data conversion fees for additional databases.
Maintenance Charges: $250 per year per database for prior year database maintenance; additional transaction fees for Aeries Financials.
Support Charges: $1,800 per day for training; optional premium hosting services with varying costs based on district needs.
Aeries software offers a comprehensive range of training and support options for new users:
Aeries Academy:
Self-Paced Courses: Aeries Academy provides free, self-paced online learning and certification courses. These courses cover fundamental concepts to full certification and mastery, allowing users to learn at their own pace.
Role-Based Certification: Users can earn digital certificates displaying their proficiency in specific roles, such as District Coordinator.
Onsite and Remote Training:
Onsite Training: Available in full-day increments (up to 7 hours) at a cost of $1,800 per day. This training is hands-on, using a demonstration Aeries database for practical experience.
Remote Training: Delivered via Zoom Webinar at $250 per hour with a minimum of two hours. This option is currently the primary mode of training due to ongoing remote work conditions.
Workshops and Webinars:
Aeries offers regional workshops and online webinars on various topics throughout the year, providing opportunities for hands-on learning and ongoing skill development.
AeriesCon Users’ Conference:
Held twice a year, this conference allows Aeries users to attend informative sessions, network, and engage with the Aeries user community.
Aeries implements several security measures to protect data:
Data Backup: User data is automatically backed up every hour to ensure data integrity and availability.
Technological Safeguards: Aeries employs physical, electronic, and procedural measures to prevent unauthorized access and disclosure of information. These measures meet or exceed the requirements of applicable federal and state laws.
Employee Training: Aeries employees are trained to observe and comply with privacy laws in handling, processing, and storing information.
Data Breach Protocol: In the event of a data breach, Aeries adheres to federal and state data breach regulations, taking immediate measures to safeguard and prevent further dissemination of personal information. Impacted parties are notified promptly.
Aeries software updates are managed through a structured process:
Regular Updates: The software is updated regularly to incorporate new features, enhancements, and compliance modifications. These updates are included as part of the annual support maintenance for clients.
At-Risk Indicators: Specific features, such as At-Risk Indicators, can be updated nightly, on-demand, or manually, depending on the configuration.
Aeries' policy on data ownership and portability is clearly defined:
Data Ownership: Users retain all title, ownership, and proprietary rights to their data. Aeries is granted a non-exclusive license to access and use user data solely for providing services and for limited purposes outlined in the privacy policy.
Data Portability: The policy ensures that users can control their data and, if necessary, refuse further collection or use of student data information at any time.
Aeries software provides flexibility to scale up or down based on organizational needs. The scaling terms are generally negotiated and can be adjusted according to the district's specific requirements
Additional Services: Districts can negotiate a schedule for additional services beyond those initially mentioned, based on Aeries Software's fee for any requested services at the time of the request and the availability of Aeries Software's staff.
Future Fees: Districts are required to pay Aeries Software a fee for the software license, maintenance, support, and other services at the then-current rate for any subsequent year.
The terms and conditions for contract renewal and cancellation with Aeries software are detailed and include several key provisions:
Renewal:
Annual Fees: Districts must pay an annual fee for the software license, maintenance, and support. The fee for subsequent years is based on the then-current rate for said services.
Modification: The terms and conditions of the agreement may not be altered, amended, or modified unless set forth in writing and signed by both Aeries Software and the district.
Cancellation:
Material Breach: Either party can terminate the agreement if the other party materially or repeatedly defaults in the performance of its duties or obligations. The defaulting party has 30 days to cure the default after written notice is given. If the default is not cured within this period, the agreement can be terminated immediately.
Support Termination: Aeries Software may terminate support with 90 days' written notice if the district fails to pay undisputed invoices for support. Support can also be terminated with 30 days' notice if the district fails to cooperate, act reasonably, respond in a timely manner, or act in good faith.
Aeries software meets several compliance standards to ensure data privacy and security:
FERPA Compliance: Aeries works with educational institutions to ensure compliance with the Family Educational Rights and Privacy Act (FERPA).
State Privacy Laws: Aeries complies with applicable federal and state privacy laws, including those related to children's safety.
iKeepSafe Certification: Aeries Software is FERPA certified, and California Student Privacy certified by iKeepSafe, indicating adherence to stringent privacy and safety standards.
