Yardi Corom typical implementation process:
Initial Consultation: Yardi experts assess organizational requirements, lease management needs, and technical environment to define project scope and deployment strategy.
Customized Configuration: The platform is tailored to fit business workflows, compliance requirements, and portfolio structure, ensuring the right modules and integrations are selected.
Data Migration: Existing lease, portfolio, and accounting data are securely transferred into Yardi Corom’s centralized system, preserving accuracy and continuity.
System Integration: The software is integrated with core accounting or ERP platforms to enable automated workflows and unified data management.
User Training: Training sessions for team members focus on platform features, day-to-day use, and best practices, supporting quick adoption and effective utilization.
Yardi Corom can be configured and extended to fit specific business needs across data, workflows, reporting, integrations, and deployment scope.
Deploy as a full single-stack solution or implement only needed modules (e.g., lease admin, lease accounting, AP, facilities, workplace), allowing phased rollouts and selective adoption by function.
Configure modules for occupiers in different asset classes and equipment leasing to match unique portfolio compositions and use cases.
Add custom fields/attributes on leases, locations, counterparties, and transactions to capture organization-specific data points not in standard schemas.
Support for multi-entity, multi-currency, and multi-location portfolios enables tailored structures for global organizations and regional reporting.
Configure approval chains, role-based thresholds, routing, and notifications for critical dates and events to mirror internal controls and operating procedures.
Automate AP touchpoints, lease modifications, renewals, CPI increases, and scheduled tasks, reducing manual steps while aligning with policy rules.
Use configurable dashboards and extensive reporting to create branded, role-based reports and KPIs aligned to executive, finance, and operations requirements.
Build custom reports and scheduled distributions, including advanced formulas, cross-module joins, and filtered stakeholder views.
Connect with ERP, accounting, HR, CRM, and BI tools to fit into existing enterprise stacks and eliminate duplicate entry across systems.
Link lease administration with AP and facilities to align financials and operations in one connected flow, improving data consistency.
Configure policies and accounting treatments to automate ASC 842/IFRS 16 recognition, journal entries, disclosures, and audit trails specific to internal accounting calendars and controls.
Extend to GASB 87 and IASB contexts for organizations spanning public and international reporting regimes.
Tailor workplace modules (e.g., desk booking, hybrid policies) and facilities workflows (preventive maintenance, service requests) to site-level rules and SLAs.
Add energy and sustainability analytics where required to track consumption and emissions aligned to corporate ESG targets.
Start with streamlined implementation for faster time-to-value, then scale features, entities, and integrations as needs evolve.
Configure role-based security, data partitions, and tenant-specific settings for complex organizational hierarchies.
Personalize dashboards by role, pin critical tiles (liabilities, expirations, accruals), and surface exception queues to match each team’s daily work.
Adapt notification cadences and in-app task queues to reduce noise while ensuring SLA adherence.
Product page and FAQs emphasize modular deployment, integration with core accounting, workflow automation, and compliance automation for ASC 842/IFRS 16 as configurable elements.
Yardi Corom provides structured onboarding, role-based training, and ongoing technical support through Yardi’s client services ecosystem, including Aspire eLearning, instructor-led sessions, Client Central resources, and dedicated support teams.
Yardi Corom implements a set of security measures to protect client data, leveraging Yardi’s enterprise cloud infrastructure, advanced access controls, encryption, and compliance with major data protection frameworks.
Hosted across global data centers featuring 24/7 monitoring, biometric screening, continuous video surveillance, and on-premises security personnel for physical protection.
Disaster recovery, redundant infrastructure, and system-wide real-time alerts to ensure uptime and data integrity.
All data in transit is encrypted using Transport Layer Security (TLS), and database names are encrypted to ensure client anonymity.
Multiple layers of firewalls and Intrusion Prevention Systems (IPS) are employed to block unauthorized access and monitor threats.
Regular third-party penetration testing and vulnerability assessments provide continual oversight and improvement of security controls.
Granular, role-based access controls allow administrators to set user privileges, manage session timeouts, and enforce strong password policies, including expiration schedules and complexity requirements.
Integration with Active Directory for secure authentication and single-sign-on options, ensuring only authorized users can access sensitive functionality.
Mobile access is protected by TLS, encrypted cookie validation, and remote password management.
Encrypted database storage and automatic logoff for inactive sessions safeguard against unauthorized use.
Real-time antivirus, antimalware, and data loss prevention software protect both servers and application endpoints.
Change management and incident management procedures are certified to standards such as CSA CCM v3.0, SSAE-16, and ISAE 3402. All incidents are tracked, reported, and communicated to affected clients.
Compliant with PCI, SSAE 18, Sarbanes-Oxley, GDPR, and HIPAA for environments handling sensitive payment or health data.
Yardi Corom releases regular updates, focusing on continuous improvement, new feature additions, and compliance enhancements, with update frequency typically ranging from quarterly to monthly cycles depending on module and need. Updates encompass core functionalities, security patches, interface refinements, and integration improvements, keeping the system modern and responsive to changing business and regulatory needs.
Update management is handled via a centralized process in Yardi’s cloud service infrastructure, minimizing disruption and ensuring smooth rollouts across client instances. Yardi’s client services team notifies customers in advance of upcoming releases, providing detailed release notes, change summaries, and guidance on how to leverage new capabilities or maintain compliance. For critical patches or urgent security fixes, immediate deployment is prioritized, with tailored communication for affected modules.
Yardi Corom adheres to a client-centric data ownership and portability policy: clients own and control all business data entered into the platform, and Yardi acts as a data processor rather than a controller under privacy regulations such as GDPR. This means each organization determines how, when, and to whom its data is disclosed or exported, giving full autonomy over information management.
Yardi Corom clients retain all rights to their data, acting as the data controller responsible for decisions around processing, access, corrections, and deletion.
Yardi does not claim any ownership over client data; instead, it implements technical and organizational safeguards to keep client information secure, accurate, and private in accordance with local and international regulations such as GDPR, Safe Harbor/Privacy Shield, and other standards.
Yardi Corom allows users to export business data (leases, transactions, accounting entries, contact details, etc.) into industry-standard formats such as CSV and Excel, supporting easy migration, backup, or integration with other systems as required by clients.
Clients may initiate data exports at any time through in-app export workflows, and system administrators can set permissions for who may conduct exports.
For custom data needs, Yardi supports API integrations and ETL tools to automate the transfer of datasets to other platforms, further supporting portability for complex enterprises.
Client data is retained only for the duration of the client’s relationship or as required for compliance, litigation, or legal obligations; once no longer needed, data is securely deleted or anonymized.
Yardi Corom is designed for scalable deployment, enabling organizations to adjust licensing, users, and feature modules dynamically as needs change—whether for growth, downsizing, or portfolio transformation.
Organizations can increase or decrease the number of licensed users, locations, or entities managed within Corom at any time, allowing flexibility for business expansion, mergers, temporary spikes, or contraction.
License adjustments—including adding or removing modules—can typically be made mid-term, with fees prorated according to contract terms and usage levels for the remainder of the period or for the renewal term.
Account administrators use an online portal (Yardi Client Central) or interface directly with Yardi support to activate/deactivate modules and update user counts as necessary, ensuring central management.
Corom may be deployed as a single stack or as individual modules (e.g., lease management, AP automation, workspace, facility management), supporting phased rollouts and targeted feature adoption at any organizational size.
Adding or dropping modules is supported, usually with revised billing for the active modules, and integration with legacy or third-party systems remains intact through API and interface configuration.
The platform architecture is cloud-based and multi-entity, allowing immediate scaling for additional sites, departments, or business units without on-premises hardware upgrades.
Enterprise clients can centralize or decentralize deployment based on operating structures, with flexible configuration for geographic expansion or reduction.
Changes in business scope (mergers, acquisitions, divestitures) can trigger contract amendments to reflect new coverage, with data migration and reconfiguration supported by Yardi services.
Scale-up often incurs incremental licensing and support fees (prorated if mid-term), while scaling down may adjust fees for upcoming renewal periods, with contract terms specifying minimums for active modules or users.
Adjustments typically require written notice, and Yardi provides prompt assistance for scaling transitions and ensures continuity of service during reconfiguration.
Dashboard alerts and critical date tracking in Corom notify administrators of contract renewal windows, module activations, or potential scaling events tied to lease options or business changes.
Yardi Corom contract renewal and cancellation terms are designed for enterprise transparency and flexibility, although the specifics may vary based on custom agreements and business size.
Contracts typically operate on an annual or multi-year basis, with many agreements set to auto-renew for additional fixed terms (such as one or five years) unless notice of non-renewal is given.
Clients are generally required to inform Yardi in writing—often 30 to 60 days before contract expiration—if they do not intend to renew. This gives both parties time to manage transition and system handover.
Renewal fees may be subject to CPI adjustments, agreed escalators, or contractually negotiated fees.
For public sector or large enterprise deals, renewals may require board or management approval or an annual service review to confirm ongoing alignment with organizational needs.
Contracts can be cancelled for convenience or due to performance issues, provided the client gives written notice as specified in the agreement. Standard notice periods range from 30 to 60 days before cancellation becomes effective.
Immediate termination is possible in case of material breach, non-payment, fraud, or violation of Yardi's Acceptable Use Policy.
Termination for performance issues or unmet business needs may be allowed with no additional penalty beyond services rendered to the date of termination.
Upon cancellation, clients are allowed to export their data within a defined transition window, supporting data portability and compliance needs.
In most enterprise and public sector contracts, annual licensing, maintenance, and support fees are locked at the start of each renewal term, with increases tied to negotiated terms or inflation indices.
Pro-rated refunds or fee waivers may apply if services are discontinued before the end of a paid contract year due to Yardi's failure to deliver or persistent issues, subject to contractual terms.
The platform features built-in tools for tracking renewal and termination dates, with automated reminders to prevent missing critical windows for notice or renewal activation.
Yardi Corom is built to meet a comprehensive range of global compliance standards required in lease management, accounting, and data protection for corporate occupiers and tenants.
Complies with FASB ASC 842 (U.S. lease accounting) and IFRS 16 (international lease accounting), enabling automated calculations, journal entries, and disclosures for domestic and global organizations.
Supports GASB 87 (government accounting) and IASB guidelines for public and multinational entities.
Features built-in controls for Sarbanes-Oxley (SOX) requirements, including audit trails and change management procedures for financial reporting.
Adheres to GDPR standards (General Data Protection Regulation), ensuring lawful processing, user consent, and data subject rights for organizations operating in or with the EU.
Certified under the U.S.-EU Safe Harbor (now Privacy Shield) Framework to safeguard cross-border data transfers and privacy compliance in multi-national deployments.
Supports HIPAA rules for health data protection in healthcare-focused environments, ensuring confidentiality and proper handling of resident health information.
Compliance with PCI standards for payment card processing security, SSAE 18 for data center review and controls, and best practice encryption for data in transit and at rest.
Features physical site controls (biometrics, on-prem security), redundant infrastructure, disaster recovery, and mandatory multi-layered security frameworks.
Yardi Corom’s compliance extends to automated reporting requirements for regulatory agencies, facilitating accurate, timely lease and transaction reporting for audit scenarios.
Yardi Corom
By Yardi Systems, Inc
