OptimisPT
By Optimis Corporation
This step is very fast—OptimisPT can have the database ready in less than 2 business days.
The timeline is flexible—clinics can start immediately or delay based on their readiness.
OptimisPT offers electronic data import from previous EMRs.
This eliminates the need for manual data entry, saving time and reducing errors.
Clinical staff
Q&A sessions a few weeks after going live to address real-world usage questions.
The CSC remains available throughout the contract for ongoing support.
OptimisPT is highly customizable and designed to adapt to the unique workflows of different rehabilitation practices. Here are the key customization capabilities:
Embedded Clinical Decision Support: These tools are customizable to align with clinic-specific protocols.
Multiple clinician schedules
Clinics can request custom development work for unique workflows or third-party integrations.
Users can generate custom reports and dashboards tailored to their KPIs and compliance needs.
In short, OptimisPT is built to be modular and adaptable, making it suitable for both small practices and large multi-location clinics
Staff training and onboarding
Pricing depends on the scope and complexity of the requested features or integrations.
There is no mention of separate maintenance fees, suggesting it's bundled into the subscription.
OptimisPT provides a comprehensive and flexible training program designed to ensure a smooth onboarding experience for clinics of all sizes:
Q&A sessions are offered a few weeks after going live, tailored to address real-world usage challenges.
Covers scheduling, documentation, billing, and patient engagement tools.
Provides ongoing support throughout the contract
Support is included at no extra cost
OptimisPT takes data security and HIPAA compliance seriously, implementing multiple layers of protection:
Fully adheres to HIPAA Privacy, Security, and Enforcement Rules.
Clinics are guided through risk assessments and compliance protocols.
SSL encryption for all sensitive data and transactions.
Secure access controls limit data access to authorized personnel only.
Regular malware scanning and software updates to maintain system integrity.
Incident response plans for breaches
Use of encrypted channels for emails and messaging to prevent unauthorized access.
OptimisPT follows a continuous improvement model with frequent software updates. These updates are designed to enhance usability, compliance, and clinical efficiency. Here's how they manage it:
OptimisPT releases regular updates, often monthly or bi-monthly, based on user feedback and regulatory changes.
UI/UX improvements (e.g., dark/light mode, better navigation)
Users are notified of changes and can access detailed documentation on how to use new features.
OptimisPT adheres to HIPAA regulations and emphasizes data security, ownership, and portability:
OptimisPT acts as a data processor, not a data owner, meaning they manage and secure the data on behalf of the clinic.
This ensures clinics can switch platforms without losing access to their historical data.
Data encryption, access controls, and audit trails to protect PHI (Protected Health Information).
OptimisPT is designed to be scalable and flexible, making it suitable for both small clinics and large multi-location practices. Here’s how scaling is managed:
Clinics can scale up by adding more therapists, admin staff, or locations without needing a full system overhaul.
All features are included in the base subscription, so scaling doesn’t require purchasing add-ons.
Practices can expand to new locations and manage them under a unified dashboard.
Renewal is often automatic, but clinics can negotiate terms or opt out before the renewal date.
There may be early termination fees depending on the contract type (monthly vs. annual).
OptimisPT is built with a strong focus on regulatory compliance, especially for U.S.-based healthcare providers:
HIPAA Enforcement Rule
Incident response plans
Templates include required documentation elements for Medicare audits.
Uses evidence-based guidelines and ICF framework to ensure defensible documentation and treatment planning.
