Register for a free trial or paid subscription on the MoneyMinder website. No credit card is required for the trial. Use your email address and organization details to set up your account.
Input your group’s name, EIN (if applicable), and set your financial year to align with IRS requirements. This ensures accurate reporting and compliance.
Add your bank and payment accounts (e.g., PayPal, Stripe, Square, Venmo). You can either manually enter account details and start balances or connect directly for automated transaction imports. This step is designed to be quick and user-friendly.
Import transactions from your bank or payment platforms, or manually enter deposits and withdrawals. Attach receipts and categorize transactions as needed for accurate tracking.
Use a MoneyMinder budget template for a fast start, or build your budget from scratch. Customize headings, subheadings, and categories to match your organization’s needs. Save changes to finalize your budget.
Add members, volunteers, donors, and contacts. Manage dues, reminders, and track payments within the platform for seamless membership management.
Upload important documents (e.g., meeting minutes, bylaws) for secure cloud storage. Optionally, set up an online store to collect dues, and donations, or sell event tickets.
Generate board-ready financial reports, review your setup, and make any necessary adjustments. Access the knowledge base or support for additional guidance.
MoneyMinder is designed to be flexible and user-friendly, offering several customization options to fit the unique needs of nonprofits, volunteer-run groups, and small associations. Here are the key data points regarding its customizability:
Custom Budget Categories: Users can define their own budget categories (also known as the Chart of Accounts) to align with their organization’s mission and reporting needs. Headings and subheadings can be organized to match specific projects, funds, or activities, ensuring that financial tracking is tailored to your group’s structure.
Goal Setting and Forecasting: The platform allows you to set financial goals and use forecasting tools to analyze how different scenarios might impact your organization.
Custom Document Storage: Securely store essential documents such as meeting minutes, bylaws, IRS correspondence, and more. You can create and save templates for emails and statements, using dynamic fields for personalized communication (e.g., thank you letters, giving statements, pledge reminders).
Custom Reimbursement Forms: Create reimbursement forms tailored to your group’s needs, with options for multi-step approvals, required receipts, and automatic notifications.
Custom Online Store: Build professional-looking payment collection pages for dues, event tickets, merchandise, donations, and more. These pages can be styled to match your group’s branding and mission. You can add custom questions, forms, and waivers to transactions, and manage inventory with options for sizes, colors, and quantities.
Flexible Payment Methods: Accept payments via debit/credit cards, eCheck (ACH), Apple Pay, Google Pay, cash, or check, providing flexibility for your members and donors.
Editable Organization Information: Update group name, address, contact details, EIN, and other identifiers as needed. Preferences such as date format, currency, and address format can be set to match your organization’s requirements.
Multiple Bank Accounts: Manage multiple bank and payment accounts within a single organization, though all accounts must use the same currency.
International Use: While originally developed for U.S. groups, MoneyMinder supports international users by allowing changes to currency and date formats.
Customizable Membership Database: Import and manage contacts for members, volunteers, donors, and contractors. Track membership status, accounts payable/receivable, and use tags (e.g., “Inactive”) for sorting and filtering contacts.
User Roles and Permissions: Add multiple users with different roles (e.g., administrator, banking access), though some permissions (like banking) apply to all accounts, not individual ones.
Custom Reports: Generate a variety of reports (treasurer’s report, fundraisers, banking, transactions, committees) that reflect your custom budget categories and organizational structure.
MoneyMinder provides a suite of resources to help new users get started quickly and confidently:
QuickStart Guide: Step-by-step instructions for setting up bank registers, budgets, importing contacts, entering transactions, and generating reports. This guide is designed to walk new users through the essential setup and daily tasks.
Video Tutorials: A library of bite-sized walkthroughs and tutorials on YouTube covers everything from initial setup to advanced features. Topics include adding users, setting up bank registers, using reimbursements, and more.
Guides and E-Books: Up-to-date nonprofit guides and budgeting basics e-guides are available to help users understand best practices in nonprofit accounting and management.
Help Center: An extensive knowledge base with articles and FAQs provides answers to common questions and troubleshooting tips.
MoneyMinder offers multiple channels for user support:
Live Chat: Real-time assistance is available directly from the website for immediate help.
Email Support: Users can reach out via email for detailed queries or issues, with responses provided during business hours (Monday–Friday).
Phone Support: For more complex issues, users can schedule support calls and receive direct assistance from the MoneyMinder team.
Account Assistance: Support staff can log into user accounts (with permission) to provide hands-on help and resolve issues efficiently.
Resource Library: Access to templates, sample documents, and best-practice articles for nonprofit treasurers and volunteers.
Webinars and Podcasts: Regularly updated content offers practical advice and insights for nonprofit financial management.
MoneyMinder implements a range of security and privacy measures to protect user and organizational data. Here are the key practices and features:
Encrypted Data Transmission: MoneyMinder uses secure, encrypted connections (HTTPS/TLS) for all data transmitted between users and its servers, ensuring that sensitive information is protected from interception during transfer.
Read-Only Bank Integrations: When connecting to bank and payment accounts, MoneyMinder uses read-only access, which means it cannot move funds or make changes, further reducing risk.
Nightly Data Backups: User data is backed up every night to prevent loss and ensure recoverability in case of system failure or other incidents.
Physical, Technical, and Organizational Safeguards: MoneyMinder employs a combination of physical, technical, and organizational controls to protect stored data from unauthorized access, alteration, or loss.
User Authentication: Access to MoneyMinder requires secure usernames and passwords. Users are responsible for keeping credentials confidential and reporting any unauthorized access immediately.
Role-Based Permissions: Organizations can assign different access levels to users, ensuring that only authorized individuals can view or modify sensitive financial information.
GDPR and US Privacy Compliance: MoneyMinder complies with relevant data protection laws, including GDPR for European users and CCPA for California residents. Data transfers outside the user’s jurisdiction are protected by appropriate safeguards, such as Standard Contractual Clauses.
No Selling of Personal Data: MoneyMinder does not sell, trade, or rent personal information to third parties for marketing purposes without user consent.
User Control Over Data: Users can request correction or deletion of their personal information at any time. Data is retained only as long as necessary for legal, regulatory, or operational reasons.
User Data Remains Yours: All data and information inputted by a MoneyMinder subscriber (user or organization) remains the property of that subscriber. This includes all intellectual property rights in the data you enter into the platform.
Limited License to MoneyMinder: By using the service, you grant MoneyMinder (NonProfit Central Inc.) a license to use, copy, transmit, store, and back up your data solely to enable you to access and use the services, and for any other purpose related to providing those services. This license does not transfer ownership of your data to MoneyMinder.
User Control and Access: Subscribers are responsible for managing, backing up, and maintaining the accuracy of their data. MoneyMinder recommends that users keep their own copies of all data entered into the system.
Export and Deletion: Users can request access to, correction of, or deletion of their personal information at any time. Requests for data deletion or export may require identity verification to protect privacy and security.
Data Retention: Unless specifically requested by the user, MoneyMinder retains personal information as long as necessary to comply with legal requirements and to provide ongoing services. Users can terminate their accounts and request data deletion if they choose not to continue using the service.
Confidential Handling: MoneyMinder commits to preserving the confidentiality of all user data and will not disclose or use it for purposes other than those outlined in its terms and privacy policy, except as required by law.
Annual Billing: After a 30-day free trial, MoneyMinder subscriptions are billed annually. No credit card is required to start the trial; payment is only needed if you continue after the trial period.
Automatic Renewal: Subscriptions are set to renew annually unless you notify MoneyMinder that you do not wish to renew. To opt out of renewal, you must contact NonProfit Central Inc. (the provider) before the renewal date.
No Refunds: MoneyMinder does not offer refunds for unused portions of the annual subscription. Once paid, the annual fee is non-refundable, even if you cancel partway through the subscription period.
Cancel Anytime: You can cancel your subscription at any time by contacting MoneyMinder support. However, cancellation does not entitle you to a refund for the remaining subscription period.
Account Downgrade: If you cancel after the trial but before paying, your account is downgraded to the free edition, which has limited features. If you cancel after paying, you retain access until the end of the paid period, but no refund is issued.
Data Access: After cancellation, you should download any necessary documents or data before your account is closed, as access to the platform will be removed.
Data Retention: MoneyMinder may retain some personal information for legal, regulatory, or operational reasons after cancellation, but will take steps to securely isolate and eventually delete or anonymize this data.
30-Day Free Trial: All new accounts start with a 30-day free trial of the full edition. You can cancel at any time during the trial without charge or obligation.
No Payment Required for Trial: No payment information is needed to begin the trial. If you do not subscribe after the trial, your account is downgraded automatically
Provider-Initiated Termination: MoneyMinder reserves the right to suspend or terminate your account for breach of terms, non-payment, or misuse of the service. In such cases, access to the platform and your data may be suspended or terminated without refund.
MoneyMinder is tailored to help nonprofits comply with U.S. federal and state requirements, particularly those related to maintaining tax-exempt status and proper nonprofit governance. Its compliance support is practical and focused on helping organizations meet the following standards and requirements:
