Limfinity Biobanking LIMS typical implementation process:
Initial Consultation and Assessment: Engage with Limfinity experts to review your biobank’s specific requirements, existing workflows, and integration needs. This helps determine whether the standard configuration is sufficient or if customizations are needed.
Selection of Standard or Customized Configuration: Choose between rapid deployment of the Standard Configuration, which includes commonly used features and modules for biobanking, or opt for a more tailored setup if your workflows require additional customization.
System Configuration and Customization: Configure the platform to match your sample types, data fields, consent management, storage systems (manual/automated), and workflow steps. Custom features and integrations can be added as needed to support unique processes.
Data Migration and Integration: Import existing sample, consent, and clinical data into Limfinity. Integrate with laboratory instruments, automated freezers, and other software systems to enable seamless data exchange and workflow automation.
User Training and SOP Alignment: Train staff on the new system, including registration, storage, retrieval, and compliance workflows. Configure workflow steps to guide users through standard operating procedures (SOPs) and ensure audit readiness.
Testing and Validation: Conduct system validation, including workflow testing, data integrity checks, and compliance verification to ensure the system meets biobank requirements and regulatory standards.
Limfinity Biobanking LIMS can be extensively customized to fit specific business and biobank needs. Here are the key data points demonstrating its flexibility and customization capabilities:
Flexible & Customizable Standard Configuration: Limfinity offers a rapid-deployment standard configuration with commonly used modules, but also allows organizations to expand and customize features as needed for their unique workflows and requirements.
Customizable Data Fields: The system supports the creation and configuration of custom data fields, enabling biobanks to capture and manage detailed information specific to their samples, patients, clinical data, test results, and consent forms.
Configurable Workflows: Users can design and modify sample lifecycle workflows, including steps for collection, registration, processing, storage, testing, shipping, and discard, to match SOPs and operational processes unique to each organization.
Custom Dashboards and Reporting: Limfinity provides configurable dashboards for business insights and highly customizable reporting tools, allowing users to tailor analytics and visualizations to their needs.
Integration with External Systems: The platform supports standards-based integration with automated freezers, laboratory instruments, EMR, ELN, other LIMS, and third-party systems, enabling seamless data exchange and workflow automation.
Consent and Data Linking: Limfinity enables direct linking of consent data, clinical information, and quality results to samples, supporting compliant use and reuse of samples and facilitating complex data relationships.
Role-Based Security and Permissions: The system allows for customizable permissions and role-based access controls, ensuring sensitive data is protected and only accessible to authorized users.
Custom Alerts, Notifications, and Templates: Users can configure automatic system alerts, email templates, inventory monitoring, and label printing to support operational needs and compliance.
Adaptable Storage and Freezer Management: Limfinity allows users to customize storage hierarchies, track capacity at various levels (box, shelf, freezer), and integrate with both manual and automated storage systems.
Scalable and Modular Design: The platform is scalable for single-site or multi-site biobanks and supports modular feature selection, so organizations can enable or disable features as their needs evolve.
Audit Trails and Compliance: Customizable audit trails and compliance features help meet regulatory requirements such as ISO 20387, HIPAA, CAP, GDPR, and GxP, with privacy controls for sensitive data fields.
Azenta Life Sciences offers training and support to new users of Limfinity® Biobanking LIMS, ensuring a smooth onboarding experience and effective utilization of the system. Here's an overview of the training and support options available:
1. Live Webinars and Demonstrations: Azenta provides live, virtual demonstrations of Limfinity Biobanking LIMS, where experts showcase the software's features, discuss implementation strategies, and answer user questions. These sessions are designed to help new users understand the system's capabilities and how to leverage them effectively.
2. Video Overviews: For users who prefer self-paced learning, Azenta offers video overviews of Limfinity Biobanking LIMS. These videos provide insights into the software's functionalities, including sample management, workflow optimization, and data integration.
3. Product Documentation: Detailed product documentation is available, outlining the standard configuration, features, and functionalities of Limfinity Biobanking LIMS. This resource serves as a comprehensive guide for users to understand and navigate the system.
1. Dedicated Support Specialists: Azenta employs Support Specialists who provide prompt and accurate customer service, addressing user inquiries and technical issues. These specialists assist with troubleshooting, offer guidance on software applications, and ensure users' systems function optimally.
2. Client Coordinators: Client Coordinators within Azenta's Project Management Department support clients by managing service requests, generating reports, and coordinating user access to the Limfinity Sample Management system. They play a crucial role in ensuring smooth interactions between users and the system.
3. Ongoing Technical Assistance: Azenta's support team offers continuous assistance, helping users navigate the system, resolve issues, and optimize their use of Limfinity Biobanking LIMS. This ongoing support ensures that users can effectively manage their biobanking operations.
Limfinity Biobanking LIMS by Azenta Life Sciences incorporates several robust security measures to ensure the protection of sensitive biobank data. Here's a detailed look at the key security features they put in place:
1. Role-Based Access Control (RBAC):
Users are assigned specific roles with tailored permissions.
Limits access to data and functionalities based on user roles, ensuring that only authorized personnel can view or modify sensitive information.
2. Audit Trails and Logging
Comprehensive audit logs record all user activities and system changes.
Enables tracking of data access and modifications for accountability and compliance with regulatory standards.
3. Data Encryption
Data is encrypted both at rest and during transmission.
Protects against unauthorized interception or breaches of sensitive information.
4. Compliance with Regulatory Standards
Supports adherence to data privacy and security regulations such as HIPAA, GDPR, GxP, CAP, and ISO standards.
Ensures that data handling meets stringent compliance requirements typical in healthcare and biobanking.
5. Privacy Controls on Sensitive Fields
Sensitive data fields can be masked or restricted based on user permissions.
Helps protect patient and donor confidentiality.
6. Secure User Authentication
Supports strong authentication protocols, including password policies and possibly multi-factor authentication (MFA).
Prevents unauthorized system access.
7. Regular Software Updates and Patches
Ongoing updates to address vulnerabilities and enhance security features.
Azenta Life Sciences, the provider of Limfinity® Biobanking LIMS, does not publicly disclose a specific, detailed policy regarding data ownership and portability. However, based on the system's features and capabilities, we can infer the following:
Client Ownership: Biobanks and research institutions utilizing Limfinity Biobanking LIMS retain ownership of their sample data. The system is designed to manage and track samples, including their metadata, clinical information, and consent data, but does not claim ownership over this information.
Data Security and Compliance: Azenta emphasizes robust security measures, including role-based access control, audit trails, and compliance with standards like HIPAA, GDPR, and ISO 9001:2015. These features ensure that client data is protected and handled by applicable regulations.
Limfinity Biobanking LIMS terms and conditions:
Automatic Renewal: Many of Azenta's services, such as those provided by GENEWIZ, include automatic renewal clauses. Unless canceled, the subscription typically renews at the end of each term. Customers are usually billed for the renewal period unless they opt out before the renewal date .
Fee Adjustments: Azenta may adjust pricing upon renewal. For instance, in GENEWIZ's terms, pricing may increase with prior written notice, and customers have the option to terminate services if they do not agree with the new pricing .
Customer-Initiated Cancellation: Customers typically have the right to cancel services. For example, in GENEWIZ's terms, customers can cancel services upon written notice if Azenta breaches material obligations and fails to cure the breach within 30 days.
Notice Period: A 30-day notice period is often required for cancellation. This allows both parties to address any outstanding obligations and ensure a smooth transition
Post-Cancellation Access: Upon cancellation, customers may still be responsible for fees incurred up to the cancellation date. Additionally, Azenta may retain certain rights to data or samples as specified in the agreement.
Review the Agreement: Carefully examine the specific terms and conditions outlined in your Limfinity Biobanking LIMS contract. Look for clauses related to renewal, cancellation, and any associated fees or obligations.
Consult with Azenta: For precise information tailored to your contract, contact Azenta directly. They can provide details on renewal processes, cancellation procedures, and any potential penalties or requirements.
Limfinity Biobanking LIMS by Azenta Life Sciences is designed to meet several key compliance standards important for biobanking, clinical research, and laboratory operations. Here are the main standards and regulations the software aligns with:
1. HIPAA (Health Insurance Portability and Accountability Act)
Ensures the protection and confidential handling of protected health information (PHI).
Supports compliance with privacy and security rules in healthcare environments.
2. GDPR (General Data Protection Regulation)
Complies with EU regulations on personal data protection and privacy.
Supports data subject rights such as consent management, data access, and deletion.
3. GxP (Good Practice Regulations)
Aligns with guidelines like GLP (Good Laboratory Practice), GCP (Good Clinical Practice), and GMP (Good Manufacturing Practice).
Supports regulatory compliance for laboratories and clinical trials.
4. CAP (College of American Pathologists)
Meets accreditation standards for laboratory quality and operational protocols.
5. ISO 9001:2015
Adheres to quality management system standards, ensuring consistent product and service quality.
6. 21 CFR Part 11 (FDA)
Limfinity Biobanking LIMS
By Azenta US Inc
