The typical implementation process for InfoFloTalk software:
Initial needs assessment: InfoFloTalk begins by understanding the organization's requirements, user volume, and workflow integration needs.
Account setup and onboarding: The InfoFlo team sets up user accounts, configures business or toll-free lines, and provisions required features and hosting.
System customization: Configuration of extensions, digital forms, CRM integration, and payment modules to suit the organization’s preferences.
Data migration (if needed): Existing voice or CRM data can be transferred to InfoFloTalk to ensure continuity.
Device and network integration: Desk phones, softphones, and networks are connected and tested for compatibility and reliability.
User training: Staff are provided with training resources or live sessions to accelerate adoption and ensure smooth usage.
Final testing and launch: End-to-end system validation ensures readiness before going live.
InfoFloTalk can be customized to fit specific business needs, offering several data points that highlight its flexibility and customizability:
Unified platform: InfoFloTalk integrates VoIP features with CRM, digital forms, and payment processing, allowing businesses to tailor workflows and processes from a single vendor.
Unlimited extensions: Organizations can add as many extensions as required, supporting departments, teams, and individual employees.
Dedicated hosting: Each deployment includes dedicated hosting, ensuring that configurations, data, and security measures are specific to the business.
Flexible pricing model: The pay-per-line model enables customization of costs based on the actual communication needs of each business, rather than charging per user.
Data ownership: Businesses retain 100% ownership of their communications data, allowing adjustments to retention, compliance, and privacy policies as needed.
Feature-rich integration: InfoFloTalk’s platform supports custom forms, workflow automation, and payment options, enabling adaptation to unique operational requirements.
InfoFloTalk offers new users a mix of self-serve and direct support options designed for smooth onboarding and ongoing assistance:
Guided self-service setup: New users receive a welcome call or email from InfoFloTalk, including system credentials and direct links to the admin portal. The “Getting Started” guide walks users through account login, extension creation, call workflow, phone registration, and configuration of ring groups and IVRs. This initial setup typically requires 15-25 minutes.
Admin training resources: The platform provides step-by-step documentation and online guides for mapping call workflows and managing extensions, as well as configuration instructions for both softphones and desk phones.
Dedicated phone and email support: Users can reach InfoFloTalk support staff via phone (with toll-free and direct numbers), as well as via email for account-level questions and troubleshooting. Phone support is the fastest option, while email and ticket-based support offer quick responses for non-urgent issues.
Video tutorials: The InfoFlo Academy offers short videos (2-6 minutes each) covering core platform features, helping beginners master the basics and advanced users deepen their knowledge.
Live chat: An online chat service is available for real-time queries, with follow-up provided via email when agents are unavailable.
InfoFloTalk employs several security measures to protect user data and ensure privacy:
Strong data access controls: InfoFloTalk uses authentication mechanisms, including usernames and strong passwords (recommended minimum 16 characters), to protect accounts and portal access.
Secure data encryption: The platform implements data encryption both during transmission and at rest, aligning with industry standards such as 256-bit bi-directional encryption to safeguard communications and stored information.
GDPR-compliant hosting: All data is hosted in GDPR-compliant data centers, ensuring alignment with global privacy and security regulations.
Firewall and intrusion detection: InfoFloTalk’s infrastructure includes advanced firewall protection, intrusion detection/prevention systems (SIEM, IDS/IPS), and network segmentation to block unauthorized access and monitor for threats.
Role-based access: The system enforces least-privilege access by allowing administrators to control user permissions and extension management.
Regular security practices: The company applies standard best practices such as enforcing strong passwords, auditing access logs, and providing secure backup and recovery options.
InfoFloTalk releases software updates periodically, with major and minor updates spaced a few months apart. Updates typically include feature enhancements, bug fixes, integrations, and security improvements.
Release frequency: InfoFloTalk averages major platform upgrades once or twice per year, with minor bug fixes and improvements released more frequently (every few months).
Update management:
Updates are announced via official release notes and are accessible directly from the admin portal or via download links for server/client installations.
All users must update to the latest version to maintain compatibility, as cross-version access is not supported.
InfoFloTalk implements a strong data ownership policy, emphasizing that customers retain full control and ownership of their data at all times.
InfoFloTalk’s platform ensures that users “own your data. Forever,” which means that the organization does not claim ownership over customer information or communications data on its systems.
This policy guarantees that organizational data remains under the customer’s control regardless of account status, platform usage, or scaling changes.
InfoFloTalk enables organizations to scale up or down by allowing customers to pay per line rather than per user, making it flexible for changing organizational needs.
InfoFloTalk's pricing model is based on the number of business or toll-free lines rather than users, which allows organizations to adjust costs dynamically as they add or remove phone lines.
This pay-per-line structure gives organizations the ability to scale capacity up or down efficiently without being locked into costly per-user pricing or inflexible plans.
Customers maintain control over their data throughout scaling, as InfoFloTalk operates with a data ownership-first approach.
All organizational lines and extensions can be expanded or reduced without affecting ownership or incurring hidden fees, ensuring seamless adjustment to business changes or operational shifts.
InfoFloTalk offers highly flexible contract renewal and cancellation policies, prioritizing customer control and transparency.
InfoFloTalk does not use long-term binding contracts or hidden renewal fees for its VoIP services.
Accounts are billed monthly regularly, aligned with usage rather than rigid contract terms.
If an account remains active and is used into the next billing cycle, it will automatically renew for an additional month.
Registered extensions with inbound/outbound activity will trigger renewal; therefore, service continues as long as there is account activity.
Services can be canceled at any time by contacting support via email with the customer’s name and one active phone number on record.
After initiating cancellation, billing will continue through the end of the current monthly cycle.
If service is terminated during a billing cycle, the plan is active until the next scheduled monthly payment is due, and no partial refund is issued for unused time within the month.
InfoFloTalk software is designed to meet recognized industry security and compliance standards, notably including ISO 27001 certification.
InfoFloTalk is US-certified to the ISO 27001 standard, which is a global benchmark for Information Security Management Systems (ISMS).
This certification means InfoFloTalk has established comprehensive policies, controls, and ongoing monitoring to protect data security, aligning with key regulatory requirements for business communications platforms.
InfoFloTalk utilizes 256-bit bi-directional encryption to safeguard customer communications and organizational data.
The infrastructure supporting InfoFloTalk is secured by advanced firewall protection, SIEM (Security Information and Event Management), and IDS/IPS (Intrusion Detection & Prevention Systems), providing 24/7 defense against cyberattacks.
Compliance with ISO 27001 demonstrates InfoFloTalk’s commitment to maintaining strong security controls, continuous improvement, and risk management aligned with regulatory standards relevant to business telephony and communication platforms.
InfoFloTalk
By InfoFlo Solutions
