EasyPromos typical implementation process:
Account Creation: Sign up for a free Easypromos account Payment or billing info is needed to get started.
Access Dashboard: Log in to your Easypromos dashboard, where you can manage and create all your promotions.
Create Promotion: Click “Create New Promotion,” select the type of campaign (giveaway, contest, quiz, game, etc.), and choose the appropriate template. Each promotion type comes with a default setup to speed up the process.
Configure Brand & Participation Flow: Set up the organizing brand and define the user registration and participation flow (identified, visitor, or anonymous mode).
Customize Design & Content: Use the intuitive editor to brand your promotion, update texts, images, and configure participation mechanics, dates, languages, and access restrictions.
Add Legal & Sharing Details: Insert terms and conditions, adjust header/footer, and set up social sharing options as needed.
Test Promotion: Use “Test Mode” to simulate participation and review the user experience before launch. Share with teammates for feedback.
Activate & Publish: Once satisfied, activate the promotion (enter payment if required), and publish it. The promotion will be assigned a unique URL or can be embedded as a widget on your website.
Disseminate Campaign: Share the promotion link across your marketing channels, social media, or integrate it into your website.
Easypromos offers extensive customization options to align with specific business needs, catering to various industries and campaign objectives. Below is a detailed overview of its customization capabilities:
Custom Registration Forms: Design tailored registration forms with various field types, including dropdowns, checkboxes, and conditional logic, to collect specific user information.
Multi-Language Support: Easypromos supports over 30 languages, allowing you to present promotions in the language of your target audience.
Custom Dictionaries: Modify default system texts to match your brand's tone and messaging, ensuring consistency across all user interactions. Easypromos
White Label Customization: With the White Label plan, you can remove Easypromos branding and fully customize the look and feel of your promotions using your own CSS, HTML, and JavaScript.
Responsive Design Templates: Utilize responsive templates that adapt to various devices, ensuring a seamless user experience across desktops, tablets, and smartphones.
Custom Menus and Navigation: Create personalized menus with custom icons and links to guide users through your promotion, enhancing navigation and user engagement.
Autologin API: Integrate Easypromos with your existing user databases, allowing participants to enter promotions without re-registering, thus reducing friction and improving user experience.
REST API and Webhooks: Leverage the REST API and webhooks to synchronize data between Easypromos and your CRM or other systems in real-time, facilitating seamless data management and automation.
Mobile App Integration: Embed promotions within your mobile app using webviews, providing a cohesive experience and encouraging app engagement.
User Segmentation: Assign participants to specific segments based on their responses or attributes, enabling targeted content delivery and personalized user journeys.
Conditional Logic: Implement logic to show or hide content, questions, or stages based on user inputs, creating dynamic and relevant experiences for each participant.
Customizable Games and Quizzes: Design interactive games and quizzes tailored to your brand and objectives, enhancing user engagement and data collection.
Product Recommender: Create personalized product recommendations based on user responses, guiding participants toward products or services that match their preferences.
Multi-Stage Promotions: Develop promotions with multiple stages or levels, such as progressive quizzes or challenges, to maintain user interest and encourage repeat participation.
My Networks Module: Encourage participants to follow your brand on various social media platforms by displaying your social profiles during the promotion.
Social Sharing Incentives: Incorporate sharing options that reward users for promoting your campaign on their social networks, increasing reach and virality.
Real-Time Analytics: Access comprehensive analytics dashboards to monitor promotion performance, user behavior, and conversion metrics.
Data Export Options: Export participant data in various formats for further analysis or integration with other business tools.
Easypromos provides a suite of training and support resources to assist new users in effectively utilizing their platform for creating and managing digital promotions.
Step-by-Step Tutorials: Easypromos offers detailed tutorials guiding users through the process of creating various types of promotions, including giveaways, contests, and games. These tutorials cover aspects such as setup, customization, publication, and participant management.
Video Tutorials: For users who prefer visual learning, Easypromos provides a collection of video tutorials that demonstrate how to use different features of the platform effectively.
Test Mode: Users can create and test promotions without any financial commitment. The "Test Mode" feature allows users to experience the promotion as participants would, ensuring everything functions as intended before going live.
Live Chat Support: Easypromos offers live chat assistance during business hours, providing real-time support for any queries or issues users may encounter.
Email Support: Users can reach out to the support team via email for assistance outside of live chat hours or for more detailed inquiries.
Easypromos implements a comprehensive set of security measures to protect user data and ensure compliance with international data protection standards. Below is an overview of their key practices:
Easypromos is fully compliant with the General Data Protection Regulation (GDPR), ensuring that all personal data collected through their platform is handled responsibly. This includes obtaining explicit user consent, providing transparent data usage policies, and offering users the ability to access, modify, or delete their data upon request.
All data transmitted through Easypromos is encrypted using industry-standard protocols (such as HTTPS) to prevent unauthorized access during transmission. Additionally, user data is stored on secure servers with robust access controls, ensuring that only authorized personnel can access sensitive information.
Easypromos incorporates advanced fraud detection and prevention tools to maintain the integrity of promotions. These mechanisms include:
IP Monitoring: Tracking IP addresses to identify and block suspicious activities.
Participation Limits: Setting limits on the number of entries per user to prevent abuse.
Captcha Verification: Implementing CAPTCHA tests to distinguish between genuine users and bots.
The platform allows administrators to define user roles and permissions, ensuring that team members have access only to the features and data necessary for their roles. This minimizes the risk of internal data breaches and unauthorized data manipulation.
Easypromos conducts regular security audits to identify and address potential vulnerabilities within its system. They also keep their software up to date with the latest security patches to protect against emerging threats.
The platform adheres to strict data retention policies, ensuring that personal data is stored only for as long as necessary to fulfill the purposes for which it was collected. Users have the right to request the deletion of their data by applicable laws.
Easypromos has established clear policies regarding data ownership and portability, aligning with international data protection standards such as the General Data Protection Regulation (GDPR). Here's an overview of their approach:
Organizer's Ownership: Data collected through Easypromos promotions is owned by the promotion organizer. Easypromos acts as a data processor, handling participant data solely on behalf of the organizer and does not claim ownership over this data.
Participant Data: When participants enter a promotion, the organizer is responsible for defining and implementing a privacy policy in the entry form. Easypromos facilitates the collection and processing of this data but does not use it for any purposes beyond the operation of the promotion.
Exporting Data: Organizers have the ability to export participant data collected during promotions. This includes downloading data in formats that are compatible with other systems, facilitating easy transfer and analysis.
Integration with Third-Party Applications: Easypromos allows integration with third-party applications, enabling organizers to synchronize participant data with their existing systems. This integration is carried out only with the explicit authorization of the organizer.
Participant Rights: Participants have the right to access, correct, delete, or object to the processing of their personal data. Easypromos provides mechanisms for participants to exercise these rights, including contacting the organizer directly or reaching out to Easypromos at [email protected].
Easypromos offers flexible subscription options designed to accommodate the evolving needs of organizations. Whether you're scaling up for a major campaign or scaling down after a promotion, the platform provides straightforward mechanisms for adjusting your plan.
Easypromos provides a range of subscription plans:
Basic Plan: Priced at $29/month, suitable for simple social media giveaways.
Basic PRO Plan: At $49/month, it offers additional features like multi-network giveaways.
Premium Plan: For $199/month, includes advanced functionalities such as photo contests and customized games.
White Label Plan: At $399/month, allows for full branding customization and additional integrations.
Corporate Plan: Custom pricing, tailored for large organizations with specific needs.
All plans, except the Corporate Plan, can be subscribed to on a monthly or annual basis, with the flexibility to cancel at any time. The Corporate Plan requires a 12-month commitment.
Upgrading Plans: You can upgrade your plan at any time through the Easypromos dashboard. This allows you to access additional features and higher participant limits as your campaign needs grow.
Participant Limits: Each plan has a maximum number of participants per promotion. If you anticipate exceeding these limits, upgrading to a higher plan ensures uninterrupted access to all features.
Downgrading Plans: You can downgrade your plan at any time. However, note that if your current promotions exceed the limits of the lower-tier plan, certain functionalities may be restricted.
Canceling Plans: Plans can be canceled at any time from the administration panel. Upon cancellation, active promotions will be deactivated, but you will still have access to participant data.
Automatic Renewal: Subscriptions automatically renew every 30 days for monthly plans or annually for yearly plans. Reminder emails are sent 5 days before renewal for monthly plans and 30 days before for annual plans.
Easypromos offers flexible subscription plans with clear terms for contract renewal and cancellation, accommodating various organizational needs. Below is a detailed overview:
Monthly Plans: These plans renew automatically every 30 days. An email reminder is sent 5 days before the renewal date.
Annual Plans: These plans renew automatically every 365 days. An email reminder is sent 30 days before the renewal date.
Corporate Plan: This plan requires a mandatory 12-month commitment.
No Minimum Commitment: Monthly and annual plans can be canceled at any time.
Cancellation Process:
Log in to the Easypromos Dashboard.
Navigate to "Account Configuration" > Manage your plans
Click on "Disable automatic renewal
Confirm cancellation by typing CANCEL when prompted.
Effect of Cancellation:
The subscription will remain active until the end of the current billing cycle.
Active promotions will be deactivated after the cancellation date, becoming inaccessible to participants.
Administrators will retain access to participant data and promotion statistics.
Refund Policy: Easypromos does not offer refunds for payments already made.
If you cancel a subscription and later decide to reactivate it, you can do so at any time by:
Accessing the Easypromos Dashboard.
Going to “Account Configuration manage your plans.
Click on "Activate automatic renewal" for the desired plan.
Accepted payment methods include:
Credit cards (VISA, Mastercard, American Express)
PayPal
Easypromos has implemented several measures to ensure compliance with international data protection standards, particularly the General Data Protection Regulation (GDPR). Below is an overview of their compliance framework:
Easypromos confirms its adherence to the GDPR, which governs the processing of personal data of individuals within the European Union. Key aspects of their compliance include:
Data Processor Role: Easypromos acts as a data processor, handling participant data on behalf of promotion organizers, who are the data controllers.
Updated Terms and Conditions: The platform's terms and conditions have been revised to reflect GDPR requirements, including the addition of a Data Processor Agreement.
User Rights Facilitation: Easypromos provides tools that allow organizers to manage participant data by GDPR, such as options for data access, rectification, and deletion.
Security Measures: The company has enhanced its internal procedures to ensure the confidentiality, integrity, and availability of client data.
These steps demonstrate Easypromos's commitment to data protection and privacy as mandated by the GDPR.
While Easypromos explicitly states its compliance with the GDPR, there is no publicly available information confirming adherence to other specific standards, such as:
ISO/IEC 27001: An international standard for information security management systems.AI-Powered Compliance Management.
SOC 2: A framework for managing customer data based on five trust service principles—security, availability, processing integrity, confidentiality, and privacy.
Organizations seeking compliance with these or other standards should directly contact Easypromos for detailed information regarding their security certifications and practices.
EasyPromos
By Easypromos, SL
