• Sign Up and Onboarding: Create an account and get access to the ITB (Invitation to Bid) tool.

• Upload Plans: Use the platform to upload project documents.

• AI Scope Creation: Downtobid’s AI automatically generates clean scopes, writes notes, and prepares bid packages.

• Send ITBs: Easily send invitations to subcontractors directly from your email.

• Track Responses: Monitor bid responses and manage communication in one place.

For Subcontractors

• Sign Up and Access Bid Board: Join the platform to view all ITBs, deadlines, and RFIs in a centralized dashboard.

• Respond to Bids: Quickly reply to invitations and manage submissions before competitors.

Downtobid is built to be flexible for general contractors and subcontractors, with several features that can be tailored to specific business needs:

• AI-Powered Scope Detection: Automatically identifies trade packages from drawings and generates scope notes, reducing manual input and allowing for customized bid packages.

• Custom Subcontractor Invite Lists: Users can invite their own preferred subcontractors or use Downtobid’s extensive network of over 57,000 verified vendors.

• Sublist Cleanup and Migration: Ideal for companies transitioning from spreadsheets or other platforms. This service is included in the Pro subscription tier.

• Project Workflow Integration: While specific integrations aren’t publicly listed, Downtobid is designed to work alongside existing project management tools.

• Dedicated Bid Coordinator: Available in higher-tier plans to help tailor workflows and manage bid communications.

• Real-Time Contractor Data: Enables dynamic tracking of subcontractor responses and bid coverage, improving accuracy and efficiency.

• Setup Fees: Not explicitly listed, but onboarding support and sublist migration are included in the Pro plan.

• Maintenance Fees: No separate maintenance charges are mentioned; these are likely covered by the subscription.

• Support Charges: Support appears to be bundled with each plan. Pro users receive more personalized assistance.

Downtobid offers a user-friendly onboarding experience designed to get teams up and running quickly:

• Free Trial: Users can test the platform with one project before committing.

• Dedicated Bid Coordinator: Included in the Pro plan, this role helps guide users through setup, scope creation, and bid management.

• Email Integration Support: Assistance with connecting email accounts (e.g., Outlook, Gmail) to automate bid tracking.

• Sublist Migration: Downtobid helps clean and import existing subcontractor lists for seamless transition.

• Help Resources: While not explicitly listed, platforms like Downtobid typically offer tutorials, FAQs, and customer support via email.

Downtobid takes several steps to protect user data:

• TLS Encryption: All data stored in the Downtobid Board is encrypted using Transport Layer Security (TLS).

• Periodic Backups: Bid-related information such as quotes, proposals, and plans are backed up regularly.

• Privacy Commitment: Downtobid does not sell user data and only shares it when legally required or during ownership changes.

• Third-Party Compliance: Any third-party services used are expected to follow Downtobid’s privacy principles.

• User Control: Users can opt out of marketing communications and request deletion of personal data.

• AI Feature Enhancements: The platform regularly improves its AI capabilities for scope detection, bid packaging, and subcontractor matching.

• Real-Time Improvements: Features like response tracking and dashboard analytics suggest ongoing backend updates.

• User Feedback Loop: As a newer platform, Downtobid likely iterates quickly based on user feedback to stay competitive with legacy tools.

Downtobid maintains clear policies regarding user data:

• User Ownership: All content uploaded by users—such as project documents, subcontractor lists, and bid data—remains the property of the user. Downtobid does not claim ownership over this material.

• Usage License: Users grant Downtobid a non-exclusive, royalty-free license to use and distribute their content for platform functionality. This license is transferable and sublicenseable but does not override user ownership rights.

• Portability and Control: Users have the ability to request deletion of personal data and opt out of marketing communications, indicating a level of control over data portability.

• No Data Selling: Downtobid explicitly states that it does not sell user data to third parties.

• Third-Party Standards: Any external services used by Downtobid are expected to adhere to the same privacy and data protection standards.

Downtobid is built to support organizations as they grow or adjust their operations:

• Flexible Subscription Plans: The platform offers a Starter plan at $150/month and a Pro plan at $500/month, allowing users to choose based on their project volume and feature needs.

• Unlimited Projects: The Pro plan supports unlimited projects, making it suitable for expanding teams.

• Sublist Migration Support: Included in the Pro plan, this service helps organizations transition from spreadsheets or other platforms as they scale.

• Dedicated Bid Coordinator: Available in higher-tier plans to assist with managing increased complexity and volume.

• Adaptable Commitment: While long-term contracts aren’t mentioned, the structure suggests users can scale up or down with minimal friction. For exact terms, direct contact with Downtobid is recommended.

Downtobid’s Terms of Service outline several key points regarding user agreements:

• Acceptance of Terms: By using the platform, users agree to the terms set forth by Downtobid. These terms have been in effect since November 2018 and may be updated periodically.

• Changes to Terms: Downtobid reserves the right to modify its terms and will post updates on its website. Users are encouraged to review these changes regularly.

• Cancellation Rights: While specific cancellation procedures are not detailed, users can request deletion of personal data, which implies a degree of control over account termination.

• No Mention of Auto-Renewal: The terms do not explicitly state whether subscriptions auto-renew or require manual renewal, so users should confirm this directly with Downtobid.

• Content Licensing: Users grant Downtobid a license to use submitted content, but retain ownership of their data.

• TLS Encryption: All data stored on the platform is encrypted using Transport Layer Security, ensuring secure transmission and storage.

• Data Backup: Bid-related documents and communications are backed up periodically to prevent loss.

• Privacy Commitment: Downtobid does not sell user data and only shares it when legally required or during ownership transitions.

• Third-Party Compliance: Any external services used by Downtobid are expected to follow the same privacy principles.

• User Control: Users can opt out of marketing communications and request deletion of personal data.