Stampli AP Automation

Implementing Stampli Accounts Payable AP Automation software involves a streamlined process designed for efficiency:

1. Initial Consultation: Engage with Stampli team to assess your organization's specific AP needs and objectives.

2. System Integration: Stampli offers a no-code implementation that takes weeks, not months, and seamlessly integrates with major ERP systems and accounting platforms.

3. Data Synchronization: The platform mirrors your ERP configuration, ensuring consistency across systems.

4. AI Configuration: Stampli AI, Billy the Bot, automatically learns your AP processes, adapting to your existing workflows.

5. User Training: Conduct training sessions for your finance team and approvers to ensure effective use of the platform.

6. Go-Live: Transition to using Stampli for AP processes, with ongoing support available as needed.

Stampli Accounts Payable AP Automation platform offers extensive customization options to align with your organization's specific needs:

1. Customizable AP Workflow Engine: Stampli workflow engine automates repetitive AP tasks such as invoice scanning, general ledger (GL) coding, and approval routing. It allows you to build custom workflows, including tailored routing for invoice approvals, adapting to your unique business processes.

2. Dynamic AI-Powered Workflows: Unlike fixed workflows, Stampli AI assistant, Billy the Bot™, learns your processes and adapts over time, automating and optimizing tasks like coding, invoice matching, and approval routing. This adaptability ensures that as your business processes evolve, the system adjusts accordingly.

3. Custom AP Assignments: You can define an unlimited number of assignments that match your company's structure, such as by region, office, department, or vendor. Each assignment can have its own email address, and invoices emailed to that address are automatically assigned with predefined fields. This feature enhances visibility and flexibility in handling specific processes for any invoice type.

4. Advanced Vendor Management: Stampli' platform includes advanced vendor management features, allowing you to centralize vendor engagement within the system. This integration streamlines communication and data management, ensuring consistency and efficiency in vendor interactions.

5. ERP Integration: Stampli offers seamless integration with over 70 ERP systems, ensuring that the platform aligns with your existing financial infrastructure. This integration supports native AP functionality of your ERP, eliminating the need for redevelopment or reconfiguration.

Stampli offers training and support to ensure new users effectively utilize its Accounts Payable (AP) Automation platform:

1. Dedicated Customer Success Team: Each customer is assigned a dedicated AP expert who assists with setup, customization, and ongoing optimization of the platform.

2. Onboarding Assistance: The Customer Success team helps configure Stampli to align with your existing ERP systems and business processes, ensuring a smooth transition.

3. On-Demand Training: Stampli provides training sessions for both AP and non-AP team members, available upon request, to enhance user proficiency.

4. Extended Support Hours: Customer support is available from 9 AM to 8 PM EST, offering assistance during extended business hours.

5. Rapid Response Times: The support team boasts an average response time of less than 60 seconds, ensuring prompt assistance.

6. Resource Library: Stampli offers a comprehensive library of resources, including whitepapers, case studies, webinars, and eBooks, to support ongoing learning and optimization.

Stampli Accounts Payable AP Automation platform implements several security measures to protect user data:

1. Data Protection Measures: Stampli commits to implementing commercially reasonable administrative, physical, and technical measures designed to protect the security, confidentiality, and integrity of user data. However, they acknowledge that no data transmission over the Internet can be guaranteed to be secure.

2. Data Hosting: User data is hosted in Amazon Web Services (AWS) data centers located in the European Economic Area (EEA). Stampli will provide notice if they become aware that user data is compromised or subject to a breach.

3. Password and Security: Users are responsible for maintaining the confidentiality of their passwords and preventing unauthorized use of the services. Stampli advises against sharing passwords or other means of accessing the services with unauthorized individuals.

Stampli Accounts Payable (AP) Automation platform outlines its policies on data ownership and portability in its Terms of Service:

Data Ownership:

• User Data: Users retain ownership of their data. Stampli does not claim ownership over the data provided by users. The platform processes and stores user data solely to provide the services as outlined in the agreement.

Data Portability:

1. Data Access and Retrieval: Users have the right to access and retrieve their data during the term of the agreement. Upon termination of the agreement, users can request a copy of their data within a specified period, typically 30 days, after which Stampli may delete the data.

2. Data Deletion: Users can request the deletion of their data at any time, subject to the terms of the agreement. Stampli will process such requests in accordance with applicable laws and regulations.

Stampli Accounts Payable AP Automation platform outlines the following terms and conditions regarding contract renewal and cancellation:

Contract Renewal:

• Automatic Renewal: The agreement automatically renews for additional periods equal to the initial subscription term unless either party provides notice of non-renewal at least 30 days before the end of the current subscription term.

Contract Cancellation:

1. Termination by Either Party: Either party may terminate the agreement at any time, without providing a reason or incurring liability, by giving the other party a 30-day prior written notice.

2. Termination for Cause: A party may terminate the agreement for cause upon 30 days' written notice if the other party commits a material breach that remains uncured after the notice period.

3. Immediate Termination by Stampli: Stampli may terminate the agreement immediately if the subscriber breaches specific provisions, including those related to confidentiality and unauthorized use.

4. Effects of Termination: Upon termination, the subscriber must discontinue all use of the services and certify compliance with termination obligations. Stampli may destroy any subscriber data in its possession upon the subscriber's request.

Stampli Accounts Payable AP Automation platform adheres to several compliance standards to ensure data security and regulatory adherence:

1. SOC 2 Type 2 Compliance: Stampli is certified compliant with SOC 2 Type 2, demonstrating its commitment to maintaining stringent security controls over financial data.

2. Vendor Document Compliance: The platform automates the collection, tracking, and management of essential vendor documents, such as W9 forms, contracts, and licenses, to ensure compliance with regulatory requirements.

3. Audit Trails: Invoices processed through Stampli are stored and auditable, with accompanying actions, decisions, and attachments, facilitating transparency and accountability in financial operations.