Qapita
By Qapita Fintech India Pvt Ltd
Initial Consultation: Discuss business needs and define the scope of equity management.
Data Preparation: Gather and organize existing cap table, ESOP, and equity-related data.
Platform Setup: Configure the software, including security settings, share classes, and stakeholder permissions.
Data Migration: Import historical equity transactions and ownership records into Qapita.
Customization: Tailor workflows and reporting features to align with specific business requirements.
Training: Provide onboarding sessions for administrators, employees, and investors.
Testing: Validate the accuracy of migrated data and ensure functionality meets expectations.
Go-Live: Launch the platform for active use by stakeholders.
Qapita can be customized to fit specific business needs. Here are the relevant data points:
Customizable Reporting: Generate tailored reports and certifications to meet unique business requirements.
Bespoke Scenario Simulations: Run complex and customized equity scenarios, including funding rounds and exit strategies.
Employee Stock Ownership Plans (ESOP): Facilitate and customize ESOP programs for incentivizing employees56.
Liquidity Solutions: Enable customized liquidity options for private company shares, allowing controlled buying and selling.
Role-Based Access Controls: Configure stakeholder permissions for secure access to equity information.
Real-Time Updates: Provide stakeholders with real-time equity data tailored to organizational needs.
Compliance Customization: Ensure adherence to specific regulatory requirements with automated compliance checks.
Scenario Modeling: Analyze customized impacts of events like funding rounds or stock option exercises on ownership structures.
Centralized CapTable Management: Adapt cap table tracking and shareholder communications to fit growing business complexities.
Document Management: Organize legal documents in a customizable data room solution for due diligence readiness14.
Scaling Support: Tailor solutions for businesses at different stages, from startups to pre-IPO companies.
Qapita software has various costs associated with its usage, including setup fees, maintenance, and support charges. Here are the details:
Basic Plan: Free for up to 5 stakeholders; ideal for early-stage startups.
Starter Plan: Costs $654/year plus a one-time onboarding fee of $250; supports up to 50 stakeholders and includes features like e-signatures and reporting modules67.
Growth Plan: Costs $150/month or $125/month (depending on vendor); supports up to 200 stakeholders and includes advanced features like HRMS integration, tax estimators, and multi-entity support.
Enterprise Plan: Custom pricing for unlimited stakeholders; includes dedicated account management, valuation support, and offline assistance.
Onboarding Fees: One-time fee of $250 for certain plans.
Custom Features: Enterprise plans include tailored solutions with custom pricing.
Maintenance and Support: Higher-tier plans to provide dedicated customer success managers and offline support at additional costs.
Qapita offers training and support for new users. Here are the details:
Onboarding Assistance: A dedicated onboarding team to guide users through initial setup and data migration.
Interactive Employee Sessions: Training sessions to educate employees on equity schemes, such as ESOPs.
Custom Onboarding Plans: Tailored onboarding processes to address specific organizational needs.
Video Tutorials: Quick tours and tutorials covering platform features like cap table management, scenario analysis, and more.
User Guides: Detailed documentation available for step-by-step assistance with platform functionalities.
Help Desk Support: Access to a support portal for submitting tickets and tracking their status.
Knowledge Base: Comprehensive articles and FAQs on topics like managing cap tables, equity awards, and reporting.
Dedicated Account Managers: Available for enterprise-level plans to provide personalized support.
Qapita employs robust security measures to protect data. Here are the key features:
ISO 27001 Certification: Ensures adherence to international standards for information security management.
SOC2 Compliance: Demonstrates robust controls for data security, availability, and confidentiality.
GDPR Compliance: Guarantees compliance with data protection regulations in Europe.
Encryption at Rest and in Transit: Protects data using advanced encryption techniques, ensuring secure storage and transmission.
Role-Based Access: Restricts data access based on user roles and permissions, enhancing security.
Audit Trails: Tracks all changes and access, ensuring accountability and transparency.
Enterprise-Grade Security: Implements high-level security protocols to safeguard sensitive equity data.
Qapita releases updates regularly to incorporate user feedback and industry trends, ensuring its platform remains cutting-edge. Here’s how updates are managed:
Updates are released frequently, especially when new features or compliance requirements emerge.
Real-time updates ensure cap tables and equity data remain accurate and up-to-date.
Automated Updates: Most updates are seamlessly integrated into the platform without disrupting user workflows.
User Feedback Integration: Updates often reflect suggestions and needs shared by users to enhance functionality
.
Compliance Adjustments: Regulatory changes are promptly incorporated to maintain legal adherence.
Qapita policy on data ownership and portability includes the following key aspects:
Company Ownership: All data uploaded to the Qapita platform remains the property of the user or company that owns it.
Single Source of Truth: The platform ensures accurate and centralized ownership records, enabling companies to maintain full control over their equity data.
Export Capabilities: Users can export all equity-related documents and cap table data into organized folders for due diligence or other purposes.
Compliance with GDPR: As a GDPR-compliant platform, Qapita supports data portability, allowing users to transfer their data securely when needed
Qapita offers flexibility for scaling up or down based on organizational needs. Here are the key terms and features related to scaling:
Flexible Plans: Qapita provides tiered pricing plans (Basic, Starter, Growth, Enterprise) that cater to companies at different stages, from startups to pre-IPO enterprises.
Custom Pricing for Enterprises: For larger organizations or those with complex equity structures, Qapita offers tailored pricing and features to meet specific needs.
Support for Growing Equity Complexity: The platform is designed to handle increasing stakeholder numbers and complex equity structures as businesses scale.
Real-Time Updates: Automatic updates ensure that cap tables and equity data remain accurate as the organization grows.
Multi-Entity Support: Higher-tier plans include features like multi-entity management, enabling businesses to scale operations across multiple entities.
Downgrade Options: Companies can switch to lower-tier plans if their needs decrease, ensuring cost-effectiveness without losing access to core functionalities.
Qapita's services are governed by specific terms concerning contract renewal and cancellation, as outlined in their Customer Terms of Service. Key points include:
Subscription Term:
Duration: The length of the subscription is specified in the relevant Order Form agreed upon by the customer and Qapita.
Termination by the Customer:
Notice Requirement: Customers may terminate their account and subscription at any time by providing a written notice at least fifteen (15) days prior to the desired termination date.
Financial Obligations: Despite termination, customers remain responsible for all subscription charges for the entire subscription term as specified in the Order Form.
Termination and Suspension by Qapita:
For Breach of Terms: Qapita reserves the right to suspend or terminate a customer's access to the services if the customer violates the terms of service. Qapita will notify the customer of such violations and provide a thirty (30) day period to rectify or cease the activities ("Cure Period"). If the customer fails to address the issues within this period, or if the breach is deemed incurable, Qapita may proceed with termination.
For Insolvency: Either party may terminate the agreement without notice if the other party becomes insolvent, makes an assignment for the benefit of creditors, faces involuntary bankruptcy proceedings not dismissed within sixty (60) days, or has a receiver or trustee appointed for substantially all of its property.
Effect of Termination:
Data Retention: Following termination, customers have up to six (6) months ("Data Retention Period") to export their data from the platform. After this period, Qapita may delete all customer data.
Qapita software meets the following compliance standards:
ISO 27001 Certification: Ensures adherence to international standards for information security management, focusing on confidentiality, integrity, and availability of data.
SOC2 Compliance: Demonstrates robust controls for data security, availability, and confidentiality, ensuring customer data protection over a specified period.
GDPR Compliance: Guarantees compliance with the European Union's General Data Protection Regulation, emphasizing data privacy and protection
Automated Compliance Checks: Helps companies stay compliant with equity-related regulatory requirements by automating processes such as reporting and audit trails.
Customizable Reports: Simplifies investor reporting and compliance through tailored certifications and documentation.
