Nextech EHR & PM
By Nextech Systems, LLC
The implementation of Nextech EHR & PM software follows a structured, phased approach designed to minimize disruption and maximize efficiency. The process typically takes 2 to 12 months, depending on the size and complexity of the practice, with less than 48 hours of actual downtime.
Step-by-Step Implementation Process:
Planning and Procurement
The process begins with forming a cross-functional project team representing all departments. This team defines goals, assesses needs, sets budgets, and identifies risks. Practices are encouraged to schedule implementation during slower periods to ease the transition.
Vendor Selection
Practices evaluate vendors based on specialty-specific features, interoperability, ease of use, customizability, scalability, and support. Nextech is often chosen for its intuitive interface and strong customer service.
Technical Setup
Nextech’s team installs the software, configures workflows, sets user roles, and integrates with existing systems. Data migration follows, involving digitization (if needed), cleansing, and validation of patient records. Custom dashboards and backup protocols are also established.
Training
Staff undergo role-based training, typically requiring 16–32 hours. Power users are identified to champion adoption and assist peers. Nextech’s intuitive design allows most users to become proficient within a few days.
Go-Live and Support
Practices go live with minimal disruption. Nextech provides on-site or remote support during and after launch. A refresher training is recommended after three months to reinforce advanced features.
Nextech’s EHR & PM platform is highly customizable and built to support the unique workflows of specialty practices. Here are key data points demonstrating its flexibility:
Specialty-Specific Templates
Nextech offers tailored templates for dermatology, ophthalmology, orthopedics, plastic surgery, and med spas. These templates can be modified to match individual provider preferences and clinical styles.
Nextech’s EHR & PM software involves several cost components beyond the base subscription. These include:
Nextech provides a robust training and support ecosystem designed to ensure successful onboarding and long-term user proficiency:
Nextech employs a multi-layered security framework to protect patient and practice data, ensuring compliance with HIPAA and other healthcare regulations:
Nextech releases updates quarterly, with major feature enhancements typically announced during seasonal events like the Summer Release Party. These updates include improvements across its EHR and Practice Management platforms, such as new charting tools, integrations, and workflow enhancements. Updates are managed through webinars, on-demand training, and release documentation provided via the Nextech Community Portal. Practices using Nextech’s cloud-based solutions receive updates automatically, minimizing IT overhead and ensuring users always have access to the latest features.
Nextech’s platform is HIPAA-compliant and Cures Act-compliant, which means practices retain full ownership of their patient data. The system supports real-time collaboration and data sharing across providers and locations, making it easy to transfer patient records to other specialists or primary care providers. This ensures that practices can maintain control over their data and move it securely when needed. Nextech also supports interoperability, allowing integration with other systems and facilitating data portability for practices that scale or switch vendors.
Nextech’s EHR & PM platform is designed to be scalable, accommodating both growth and downsizing. Practices can add new providers, locations, or specialties with ease, thanks to customizable templates and flexible user roles. During the COVID-19 pandemic, Nextech introduced remote implementation and training options, allowing multi-location practices to onboard staff virtually and efficiently. This adaptability has become a permanent feature, enabling practices to scale operations without logistical constraints. Whether expanding services or consolidating, Nextech’s modular design and cloud infrastructure support seamless transitions.
Nextech’s contract terms are governed by its Master Software License Agreement (MSLA) and Purchase Agreement, which outline the following key conditions:
Automatic Renewal: Subscriptions, including Nextech Thrive, automatically renew for one-year terms unless the customer provides written notice at least 90 days before the end of the current term.
Nextech’s EHR & PM platform complies with several major healthcare regulations and standards to ensure data security, interoperability, and legal compliance:
HIPAA (Health Insurance Portability and Accountability Act): Ensures the confidentiality, integrity, and availability of patient health information (PHI).
ONC Health IT Certification: Nextech has received ONC Health IT Cures Update Certification, which is required for continued participation in programs like MIPS (Merit-based Incentive Payment System).
These compliance measures ensure that Nextech’s platform is secure, interoperable, and aligned with U.S. healthcare regulations.
