Define business goals and application requirements.
Identify data sources and migration needs.
Assess compliance needs (e.g., HIPAA).
Duration: 1–2 days (depending on complexity).
Application Design
Use Kohezion’s drag-and-drop builder to create custom applications.
Choose from templates or build from scratch.
Configure fields, forms, workflows, and user roles.
Duration: 2–7 days (simple apps) or 1–3 weeks (complex apps).
Data Migration
Import data from Excel or other systems.
Clean and validate data.
Optional: Use Kohezion’s team for assisted migration.
Duration: 1–5 days, depending on data volume and format.
Testing & QA
Test workflows, permissions, and reports.
Validate data integrity and user access.
Duration: 2–5 days.
Training & Onboarding
Provide user training via webinars, documentation, or video academy.
Set up support channels and admin access.
Duration: 1–3 days.
Go-Live & Support
Launch the application.
Monitor performance and user feedback.
Access ongoing support via email or a ticketing system.
Typical Timeline
Small Projects: ~1 week
Medium Projects: 2–3 weeks
Large Projects: 4–6 weeks or more (especially with complex workflows or compliance requirements)
Customisation
Kohezion is highly customizable and designed to adapt to a wide range of business requirements. Here are the key customization features:
Customization Capabilities
Custom Applications: Build apps from scratch, templates, or Excel files.
Custom Fields & Forms: Add or modify fields, create relationships between tables, and design forms tailored to your workflows.
Workflow Automation: Automate tasks, approvals, and notifications based on business logic.
User Interface Personalization: Customize dashboards, views (grid, calendar, map, pivot), and reports.
Industry-Specific Solutions: Used for CRM, HR, finance, inventory, field sales, and loan management.
ERP Customization: Modify ERP modules to align with unique business processes, including UI tweaks and rule-based automation.
No-Code Builder: Drag-and-drop interface allows non-technical users to build and modify applications easily.
Kohezion empowers businesses to create tailored solutions that match their operational needs without requiring programming skills.
Additional Costs
Kohezion’s pricing is transparent, but here are the additional cost considerations:
Base Pricing
Standard Plan: $30/month per user (minimum 5 users)
Business/Compliance Plan: $65/month per user (minimum 15 users), includes HIPAA compliance and audit logs.
Setup Fees
No setup fee for basic plans
First application built for free under the Business/Compliance plan
Custom development or advanced onboarding may incur additional charges (case-by-case basis).
Maintenance
Included in subscription pricing
Covers platform updates, security patches, and performance monitoring.
Support Charges
Email support is included in all plans
Priority support and onboarding assistance are available for higher-tier plans
Dedicated support or consulting may be billed separately depending on the scope.
Other Potential Costs
Data storage upgrades beyond plan limits (e.g., 2GB or 20GB)
Custom integrations with third-party tools
Training sessions or webinars (some may be free, others paid)
Kohezion offers a 14-day free trial with no credit card required, allowing users to explore features before committing.
Training
Kohezion provides a comprehensive onboarding experience designed to help users quickly become proficient with the platform, regardless of technical background.
Training Options
Free 30-Minute Training Session: New users can schedule a live session with Kohezion’s team to ask questions and get personalized guidance.
Kohezion Academy: A self-paced learning portal with tutorials, videos, and documentation to help users master the platform.
Help Center: Offers searchable articles, how-to guides, and FAQs for troubleshooting and learning.
Webinars & Demos: Live and recorded sessions covering platform features, use cases, and best practices.
Support Services
Email Support: Included in all plans.
Priority Support: Available for Business/Compliance plan users.
Dedicated Onboarding: For enterprise clients or complex implementations.
Community Resources: Access to case studies, blog posts, and user stories.
Kohezion’s support is known for being responsive and helpful, especially during the initial setup and customization phases.
Security Measures
Kohezion emphasizes enterprise-grade security, especially for industries like healthcare, finance, and government.
Core Security Features
Data Encryption: All data is encrypted in transit and at rest.
Role-Based Access Control (RBAC): Fine-grained permissions to control who can access or modify data.
Audit Logs: Tracks user activity and changes for compliance and accountability.
HIPAA & PCI DSS Compliance: Ensures adherence to strict data protection standards.
Regular Security Updates: Vulnerability assessments and patching to address emerging threats.
Data Loss Prevention (DLP): Policies and tools to prevent unauthorized data sharing or export.
ERP Security Best Practices: Includes network security, system monitoring, and access control to protect enterprise data.
These measures help Kohezion maintain a secure environment for sensitive and regulated data, making it suitable for mission-critical applications.
Updates
Update Frequency and Management
Regular Maintenance: Kohezion includes system maintenance and updates as part of its platform management, especially for security and performance enhancements.
Patch Management: The platform includes a module for managing patches and updates, allowing for scheduled and automated updates to ensure systems remain secure and up-to-date.
Cloud-Based Deployment: Since Kohezion is cloud-hosted, updates are typically rolled out automatically without requiring user intervention.
User Notifications: Important updates or changes are likely communicated through the admin dashboard or email notifications.
Data Ownership and Portability
Kohezion follows standard SaaS best practices regarding data ownership and portability:
Data Ownership
You Own Your Data: Users retain full ownership of their data stored in Kohezion. The company acts as a custodian, not a proprietor.
Data Governance: Kohezion promotes clear data governance policies, ensuring that data is managed responsibly and access is controlled through role-based permissions.
Data Portability
Export Options: Users can export their data at any time, typically in formats like CSV or Excel.
No Vendor Lock-In: The platform is designed to allow users to retrieve their data easily if they choose to migrate to another system.
Compliance Support: Data portability features support compliance with regulations like GDPR and HIPAA.
These policies ensure that users maintain control over their data and can move it as needed without restrictions.
Scaling Up / Down
Kohezion is designed to be scalable and flexible, allowing organizations to adjust their usage based on evolving needs:
Scalability Features
User-Based Licensing: You can add or remove users as needed. Each user requires a license, and the number of users can be managed through the admin dashboard.
Flexible Plans: Plans are structured to accommodate growth, with options to upgrade from Standard to Business/Compliance tiers.
No-Code Customization: Users can independently modify applications and workflows without needing developers, making it easier to adapt to new business processes.
Cloud Infrastructure: Built on a scalable server architecture, Kohezion can handle increased data volume and user activity without performance degradation.
Scaling down typically involves reducing the number of active user licenses or downgrading the plan, which can be managed through the account settings.
The terms & conditions for contract renewal and cancellation
Kohezion’s terms are outlined in its license agreement:
Renewal Terms
Automatic Renewal: Subscriptions are automatically renewed monthly or annually, depending on the selected billing cycle.
Cancellation Deadline: Users must cancel their subscription before the renewal date to avoid being charged for the next cycle.
Cancellation Policy
Self-Service Cancellation: Users can cancel their subscription through the account dashboard or by contacting support.
No Refunds for Partial Periods: Typically, cancellations take effect at the end of the current billing period, and no refunds are issued for unused time.
These terms ensure continuity of service while giving users control over their subscription lifecycle.
Compliance
Kohezion is built with a strong focus on compliance, especially for regulated industries like healthcare, finance, and government.
Compliance Certifications
HIPAA: Kohezion is fully HIPAA-compliant, offering features like encrypted backups, audit logs, breach mitigation, and Business Associate Agreements (BAAs).
PCI DSS: As of 2025, Kohezion’s Enterprise platform is certified for PCI DSS 4.0 compliance, ensuring secure handling of credit card data.
GDPR: Kohezion supports GDPR compliance with features like data access controls, encryption, and privacy management.
FISMA (U.S. Government): While not explicitly certified, Kohezion’s government ERP solutions are designed to align with FISMA-like standards.
These standards make Kohezion suitable for organizations that require strict data protection and regulatory compliance.
