Classroomscreen is designed to be a lightweight, browser-based teaching aid, so its implementation process is fast and minimal. It is built for ease of use with a focus on quick deployment in classroom settings.
Implementation Steps:
Account Setup: Users create an account online. For schools or districts, administrators can set up multiple user accounts or purchase licenses in bulk.
Configuration: Basic configurations such as default language, class settings, and screen tools can be customized upon login.
Training (if needed): Minimal training is required due to the intuitive interface, but tutorial videos and help guides are available for teachers.
Integration (Optional): Integrations with Google Classroom or LMS platforms can be connected for enhanced functionality.
Testing and Rollout: Educators can start using the platform immediately. Pilot testing may take a few days for larger institutions.
Timeline:
Individual users: 5–15 minutes setup.
Institutional rollout: Typically within 1–2 weeks including orientation and testing.
Customisation
While Classroomscreen is not deeply customizable like enterprise-level LMS platforms, it offers flexible tools that educators can tailor to their teaching styles. For schools and institutions, some customization options are available under paid plans.
Customization Features:
Screen Layout and Tools Selection: Teachers can choose which widgets (e.g., timers, traffic lights, random name pickers) to display and organize them to match their lesson flow.
Classroom Management Integration: Ability to link with Google Classroom or import student lists for easier management.
Custom Backgrounds and Themes: Users can upload their own images or choose from preset backgrounds to personalize the teaching screen.
Templates and Scenes: Scenes allow users to save specific screen configurations for repeated use, which is especially useful for different classes or subjects.
Multi-language Support: Available in several languages, aiding international or bilingual classrooms.
Institutional Controls: School plans include administrative features for account management and shared scenes/templates among staff.
Additional Costs
Classroomscreen follows a subscription-based pricing model with different tiers. The basic version is free, while premium and school plans come with additional costs. Overall, the platform is cost-effective, with minimal hidden fees.
Cost Breakdown:
Free Plan: Includes basic tools with limited storage and features. Suitable for individual teachers with no setup fee.
Pro Plan (Individual License): A low annual subscription that includes additional features like scene saving, user account sync, and personalized settings. No separate setup fee.
School Plan (Bulk Licensing): Customized pricing based on the number of users. Includes centralized management and support. Setup or onboarding fees may apply depending on institution size.
Maintenance Fees: None separately charged; updates and maintenance are included in the subscription cost.
Support Charges: Basic support is free via email or help center. Priority support may be available with premium plans at no extra cost.
Training Costs (Optional): Usually free through online tutorials. Institutions may request dedicated webinars or sessions at an additional cost depending on scale.
Training
Classroomscreen is built to be intuitive and user-friendly, requiring minimal training for most users. However, it does offer multiple layers of support and guidance to ensure a smooth onboarding experience for both individual educators and institutions.
Training and Support Features:
Interactive Onboarding: Upon first login, new users are guided through the interface with helpful tips and quick-start tutorials.
Help Center and Knowledge Base: A comprehensive online resource with searchable guides, step-by-step instructions, and FAQs to help users understand and use all features.
Video Tutorials: Short, visual walkthroughs are available for key tools such as creating scenes, using widgets, and integrating Google Classroom.
Email Support: Direct email-based customer support is available for both free and paid users, typically with faster response times for premium subscribers.
Priority Support (School Plan): Institutions with school licenses receive dedicated support, including faster response times and assistance with onboarding multiple users.
Live Webinars (On Request): For larger institutions or districts, live online training sessions can be arranged to introduce the platform to staff.
Community Forums: A community space where users can exchange ideas, tips, and troubleshooting solutions.
Security Measures
Classroomscreen takes data security seriously, particularly because it is used by educators and schools handling student-related data. While the platform does not collect or store sensitive student data extensively, it follows best practices to ensure user privacy and system protection.
Security Measures:
Data Encryption: All communications between users and the platform are encrypted using HTTPS to ensure secure data transmission.
No Student Accounts Required: Students do not need to log in or provide personal information, significantly reducing privacy risk.
Minimal Data Collection: Only basic user data (e.g., teacher email, settings, saved scenes) is collected and stored. No detailed personal data is required.
Compliant Hosting Environment: User data is hosted in secure cloud environments compliant with European GDPR standards and other applicable data protection laws.
User Access Controls: Account access is protected by email/password combinations. Institutional accounts may implement administrative controls to manage user permissions.
Regular Security Reviews: The platform undergoes routine audits and system checks to monitor vulnerabilities and implement necessary updates.
Data Deletion Options: Users have the ability to delete their accounts and associated data at any time, ensuring full control over personal information.
Updates
Classroomscreen maintains an agile development cycle with regular updates aimed at improving user experience, fixing bugs, and adding new features. Updates are designed to be seamless and non-disruptive to ongoing classroom activities.
Update Management Details:
Frequent Minor Updates: Small updates (such as UI improvements or bug fixes) are rolled out continuously, often without user disruption.
Feature Enhancements: New features and tool upgrades are introduced several times a year based on user feedback and emerging classroom needs.
Automatic Deployment: All updates are applied automatically in the cloud—no user installation or manual action is required.
Changelog Communication: Changes and new features are communicated through the platform interface and/or newsletters so users are aware of improvements.
Beta Testing (Optional): Some updates are tested by a subset of users before full rollout to ensure stability and usability.
User Feedback Loop: Users are encouraged to submit suggestions and feedback, which influence future development priorities.
Data Ownership and Portability
Classroomscreen ensures that users retain ownership and control over their data. The platform is structured to collect minimal data, primarily related to user settings and saved screens. Users have the right to access, export, or delete their data at any time, supporting transparency and compliance with privacy regulations.
Data Ownership and Portability Policies:
User Ownership: All content created by users (such as scenes, custom backgrounds, and screen configurations) remains the property of the user. Classroomscreen does not claim ownership over any user-generated content.
Right to Access: Users can access their data through their account dashboard and settings. This includes saved screens, preferences, and linked accounts.
Data Portability: Users can export or manually back up their scenes or content by copying or downloading relevant configurations. While there is no automated "one-click" export, the design allows for simple migration.
Account Deletion: Users have full control to delete their accounts, after which all associated data is permanently removed from the system.
Compliance with Regulations: The platform follows data protection regulations like GDPR, giving users the right to data access, correction, and erasure.
Institutional Data Management: For schools and districts, administrative users may manage or transfer data related to organization-wide content if necessary, especially when accounts are re-assigned or closed.
Scaling Up / Down
Classroomscreen provides flexible subscription models that accommodate growth or downsizing in user base. Whether an institution is expanding or reducing its licenses, the software allows changes with minimal friction and cost adjustments based on usage.
Scalability Terms:
Flexible Licensing: Schools and institutions can purchase licenses based on the number of active users and easily add or reduce licenses as needs evolve.
No Long-Term Lock-In (for Individuals): Individual Pro subscriptions are billed annually, allowing users to cancel or renew without long-term commitments.
Mid-Term Upgrades: Institutions can scale up during the contract period by adding more licenses. Prorated charges may apply based on the duration remaining in the current term.
Downgrading Options: At the end of the subscription term, organizations can reduce the number of licenses to match current staffing or budget constraints.
Support for Transition Periods: Classroomscreen provides assistance for onboarding additional users or transitioning accounts when scaling, especially for schools managing large faculty teams.
Simple Administrative Tools: The admin dashboard for school plans includes tools to manage users, reassign licenses, and monitor usage efficiently.
Custom Quotes for Large Scale Needs: Institutions with special requirements can contact the sales team for tailored pricing and service packages based on the scale.
The terms & conditions for contract renewal and cancellation
Classroomscreen offers both individual and institutional subscription models with flexible terms for renewal and cancellation. The platform is designed to minimize administrative burden while giving users control over their subscription lifecycle.
Contract Terms and Conditions:
Individual Subscriptions (Pro Plan): Billed annually, these subscriptions typically auto-renew unless canceled before the end of the billing cycle. Users receive reminders prior to renewal.
Cancellation Policy for Individuals: Users can cancel anytime through their account settings. Upon cancellation, the subscription continues until the current term ends, and auto-renewal is disabled. Refunds are generally not offered for early cancellation.
Institutional Contracts (School Plan): These are typically set up with customized terms based on the number of users and contract duration. Renewal agreements may involve negotiation or administrative review before continuation.
Renewal Notifications: Both individual and institutional users are notified in advance about upcoming renewals. This provides time to make adjustments, upgrade, or cancel as needed.
Cancellation for Schools: Schools can opt not to renew their plan at the end of the term without penalty. Cancellation must usually be confirmed before a defined cut-off date stated in the agreement.
Data Retention After Cancellation: Users retain access to their data until the end of their subscription. After cancellation, saved data may be deleted or limited in accessibility, especially for non-subscribers.
No Hidden Penalties: There are no cancellation fees or early termination charges unless specified in a custom institutional agreement.
Compliance
Classroomscreen is structured with strong attention to privacy and data protection, especially for educators and schools. The platform complies with several major data protection frameworks, focusing on the safe handling of personal data and transparent usage policies.
Compliance Highlights:
GDPR (General Data Protection Regulation): As a European-based platform, Classroomscreen is fully compliant with GDPR. This ensures strong protection for user data, including rights to access, rectify, and erase personal information.
COPPA (Children’s Online Privacy Protection Act): While Classroomscreen does not directly collect data from children, it is designed in a way that supports COPPA compliance by requiring only teachers to create accounts and use the tools with students without collecting their personal data.
FERPA Consideration: Although not a U.S.-based platform, Classroomscreen operates in a way that aligns with FERPA principles by not storing or requiring sensitive student information, making it appropriate for educational use.
Data Minimization Practices: The platform collects minimal personal data (mainly email, settings, and content saved by users) and does not track student usage, which further reduces compliance risks.
Secure Hosting and Processing: All data is hosted on secure, GDPR-compliant servers, and the company maintains strict policies on data handling, access, and storage duration.
User Rights and Transparency: Users are informed about data collection and have full control over how their data is used. Clear privacy policies are made available to all users.
