Baserow

1. Account Creation and Initial Setup

• Sign Up: Create a Baserow account using your email. You can choose to use the Baserow Cloud or set up a self-hosted version.

• Access the Dashboard: Once logged in, you’ll see the dashboard where you can manage your workspaces, applications, and databases.

2. Workspace and Database Configuration

• Create a Workspace: Set up a workspace, adjust its settings, and invite team members as needed.

• Create a Database: Start a new database, either from scratch or by using a template.

• Add Tables and Fields: Define tables and choose field types such as text, number, date, file, formula, and more.

• Import Data: Enter data manually or import it from CSV, JSON, or spreadsheet files.

3. Customization and Data Management

• Set Up Views: Create different views (like Grid, Gallery, Form, Calendar, or Kanban) to visualize and manage your data.

• Build Applications: Use the Application Builder to develop custom workflows, dashboards, or internal tools.

4. Collaboration and Permissions

• Invite Team Members: Add collaborators, assign access levels, and manage permissions for secure teamwork.

• Role-Based Permissions: For advanced needs, set up detailed permissions (available in higher-tier plans).

5. Deployment Options

• Cloud Deployment: The fastest option—just sign up and start using Baserow immediately.

• Self-Hosted Deployment: Install Baserow on your server using Docker, Portainer, or cloud services. This setup requires configuring databases, storage, and environment settings.

  • Docker/Portainer: Usually takes less than an hour for users familiar with these tools.

  • Cloud Platforms: May take longer if you need to set up cloud resources and security.

• Flexible Database Structure: You can create unlimited tables, add or remove fields, and adjust your database layout at any time. This allows you to model your data exactly as your business processes require.

• Custom Views: Baserow supports multiple view types (such as grid, gallery, kanban, form, and calendar). Each view can be filtered, sorted, and configured independently, so different teams or users can see data in the way that best fits their workflow.

• Field Types: Choose from a wide range of field types, including text, number, date, file, single/multiple select, formula, and more, to match your specific data needs.

• Automations and Integrations: Baserow provides a robust API and supports webhooks, making it possible to automate workflows and connect with other tools your business uses.

• Role-Based Permissions: On Advanced and Enterprise plans, you can set detailed permissions for users and groups, controlling who can view, edit, or manage specific data.

• Application Builder: Build custom dashboards, internal tools, and client portals directly on top of your databases, tailoring the user experience for your business.

• Scalability: Baserow can handle anything from simple lists to complex, multi-table databases, so it can grow with your business.

• Self-Hosting and Open Source: If you need even deeper customization, you can self-host Baserow and modify the source code to add features or integrations specific to your organization.

• No setup fees for either cloud or self-hosted versions.

Subscription Pricing (as of mid-2025)

• Free Plan: No cost. Suitable for individuals or small teams, with some limitations on rows and storage.

• Premium Plan: Around $10–$12 per user per month. Offers increased limits, more features, and priority for new updates.

• Advanced Plan: Around $20–$22 per user per month. Adds role-based permissions, priority support, and more advanced features.

• Enterprise Plan: Custom pricing. Includes all advanced features, audit logs, SSO, admin tools, and dedicated support.

Maintenance Costs

• Cloud Version: Maintenance is included in your subscription.

• Self-Hosted Version: You are responsible for your own server infrastructure and ongoing maintenance. Baserow does not charge extra maintenance fees for self-hosted users, but you may incur costs for your own hosting, backups, and updates.

Support Charges

• Community Support: Available to all users, including free plan users.

• Priority Support: Included in Advanced and Enterprise plans.

• Dedicated Support: Included in Enterprise plan.

Additional Services

• Consulting/Custom Development: Not included in standard plans. If you need custom integrations or development, you may need to hire external consultants or developers.

• Interactive Learning Platform: Baserow offers a free learning platform with structured courses. These courses cover everything from the basics of database creation to advanced features like integrations and automation. Users can progress at their own pace, test their knowledge with quizzes, and earn certificates.

• Video Tutorials: There is a library of video tutorials that walk users through key features, common workflows, and advanced customization options. These videos are suitable for all experience levels.

• Comprehensive Documentation: Step-by-step guides and detailed documentation are available to help users set up their workspace, import data, configure permissions, and use advanced tools.

• Community Forums: Users can join the Baserow community to ask questions, share tips, and learn from others’ experiences.

• Priority Support: For users on Advanced and Enterprise plans, Baserow provides priority support with faster response times and direct access to the support team.

• Regulatory Compliance: The platform adheres to major data privacy and security standards, including GDPR, HIPAA, and SOC 2.

• Data Encryption: All data is encrypted both when stored (at rest) and when being transferred over the internet (in transit) using strong encryption protocols.

• Regular Backups: Automated, regular backups are performed, allowing for point-in-time recovery in case of data loss or corruption.

• Role-Based Access Control: Permissions can be set at granular levels, ensuring users only access the data they are authorized to see or modify. Advanced authentication options like single sign-on (SSO) are available for enterprise customers.

• Server Location: For the cloud version, servers are based in Europe, supporting compliance with European data protection laws.

• Open Source Transparency: The codebase is openly available, allowing for independent reviews and audits of security practices.

• Vulnerability Scanning: Automated tools are used to regularly scan for security vulnerabilities.

• Staff Security Training: Employees receive ongoing training to stay updated on security best practices.

• Self-Hosting Option: Organizations can choose to self-host Baserow, giving them full control over their data and security environment.

• Frequent Updates: New releases are typically rolled out every one to two months, delivering enhancements, bug fixes, and new capabilities.

• Update Process for Self-Hosted Users: Updates are managed by downloading the latest version (often via Docker) and restarting the application. The process is straightforward and usually involves backing up your data before updating.

• Automatic Updates for Cloud Users: For those using the cloud version, updates are handled automatically by the Baserow team, so users always have access to the latest version without any manual effort.

• Detailed Release Notes: Each update comes with clear release notes that explain new features, improvements, and any important changes.

• Data Portability: Baserow gives users the right to export and transfer their data at any time. If you request your data to be moved to another organization or exported for your own use, Baserow is committed to responding within a month. This ensures you can always take your data with you, supporting flexibility and business continuity.

• Data Ownership: The data you store in Baserow remains yours. Baserow does not claim ownership over user-generated content. While the platform itself is owned and operated by Baserow, all information and records you create and manage within your workspace are accessible to you and your organization.

• Administrative Control: Control over databases and data is managed through user roles and permissions. In organizations, administrators have the highest level of access. If an admin leaves, another user with admin rights can take over management. There isn’t a specific “transfer of ownership” feature, but administrative permissions ensure continued access and control.

• Cloud Version: You can upgrade or downgrade your subscription at any time. Adding more users or collaborators will increase your subscription cost, while removing them will lower it. Upgrades take effect immediately, and any balance from downgrades is credited toward future payments. All subscription changes, including switching plans or payment periods, can be managed directly from your account dashboard.

• Self-Hosted Version: For organizations hosting Baserow on their own servers, you can adjust the number of licensed users as needed. Increasing the number of users will raise your subscription fee, while reducing them will lower future charges. Licenses can also be reassigned to different server instances if required.

• Plan Limits: The cloud version has specific limits for the number of rows and storage based on your chosen plan. If you reach these limits, you’ll need to either upgrade your plan or reduce your data. The self-hosted version offers unlimited databases, rows, and storage, with scalability managed by your own infrastructure.

• Subscription Management: Your subscription remains active for the period you’ve paid for and will end at the next scheduled payment date if you cancel. You can update payment methods, change the number of users, or switch plans at any time through your subscription management page.

Renewal:

• The start date and term of your Baserow subscription are provided during registration and confirmed by email.

• Subscriptions are generally renewed automatically unless you provide notice of termination before the end date of your current term.

• Payment for the subscription is due in full at the start of each term. Invoices are issued through Baserow’s payment partner, and all fees are payable in US dollars, excluding VAT unless otherwise specified.

• If you increase the number of users or upgrade your plan during your subscription, charges are prorated and billed accordingly.

Cancellation:

• Either you or Baserow can terminate the agreement by giving notice before the subscription end date. If you cancel, there are no refunds for unused time if you stop using the service before the term ends.

• The agreement can also be terminated immediately by either party if the other is declared bankrupt or cannot meet obligations due to a force majeure event lasting at least 60 days.

• To delete your Baserow account, you must first cancel any active subscriptions. Account deletion is scheduled with a default grace period of 30 days, during which you can reactivate your account by logging in. After the grace period, your account and any workspaces for which you are the sole admin will be permanently deleted. If other admins remain, the workspace will not be deleted.

• For Enterprise customers, the grace period for account deletion can be customized by an admin.

• GDPR (General Data Protection Regulation): Ensures data privacy and protection for users in the European Union.

• HIPAA (Health Insurance Portability and Accountability Act): Supports requirements for handling healthcare data, especially relevant for organizations in the healthcare sector.

• SOC 2 Type II: Demonstrates adherence to strict standards for security, availability, processing integrity, confidentiality, and privacy.

• Data Security Practices: All user data is encrypted at rest and in transit, regular backups are performed, and access is controlled through robust, role-based permissions.

• Data Location: For cloud deployments, user data is stored on servers located in Europe (Germany and the Netherlands), supporting compliance with regional regulations.