Keelvar offers a streamlined and relatively fast implementation process, designed to get procurement teams up and running quickly with minimal disruption. Here's a breakdown of the typical implementation process and timeline, based on official sources and support documentation:
Kickoff & Planning: Includes defining sourcing goals, configuring workflows, and aligning on categories and automation levels.
Full Implementation: Varies based on complexity, but many customers are fully operational within 4–6 weeks.
Keelvar uses a workflow orchestration tool that allows for:
API-driven or manual workflows, depending on the organization’s needs
Live Support: Available during onboarding and post-implementation
Custom tags, user roles, and notification settings can be configured during setup
Keelvar is highly customizable and designed to adapt to a wide range of business requirements across industries and sourcing categories.
Category-Specific AI Agents: Keelvar allows tailoring of sourcing agents for different spend categories, from strategic tenders to spot bidding.
Workflow Orchestration: Users can build custom workflows using a no-code builder, enabling steps like intake, supplier selection, approvals, bidding, and awards to be configured based on business rules.
Scenario Modeling: Users can input business constraints in natural language, and Keelvar’s AI agent (Kai) models scenarios including sustainability, risk, and supplier discount setups.
Flexible Event Design: Supports multi-round RFQs, e-auctions, bundled items, conditional discounts, and alternative bids.
Supplier Collaboration Tools: Suppliers can submit off-spec bids and bundled offers, allowing for innovation and flexibility.
Integration Options: Keelvar supports integrations with platforms like SAP Ariba, Coupa, and Power BI, and offers API access for deeper customization.
These features make Keelvar suitable for both enterprise-level strategic sourcing and mid-sized tactical procurement, with flexibility to meet unique organizational goals.
No Setup Fee Mentioned: There is no indication of a mandatory setup fee, but professional services may be offered for onboarding and customization.
Integration Services: Custom integrations may incur additional costs depending on complexity.
To get exact figures, Keelvar recommends submitting a pricing request through their website
Keelvar provides a comprehensive training ecosystem through its learning platform called Keelvarsity, along with live support and documentation.
Keelvarsity Live: Instructor-led training sessions with real-time Q&A and event walkthroughs.
Keelvar has a robust security and privacy framework, certified to international standards and designed to protect customer data across all layers.
ISO/IEC 27701:2019: Privacy Information Management certification, ensuring compliance with GDPR, CCPA, and other global data protection laws.
TLS 1.2+ encryption in transit
Multi-Factor Authentication (MFA) via TOTP apps
Compatible with Azure EntraID and Active Directory
Granular permissions for users and teams
Follows best practices for cloud security
Keelvar follows a regular and structured release cycle, with updates typically rolled out monthly or more frequently depending on feature development and bug fixes.
Versioning: Each release is tagged with a version number (e.g., v22.76 – v22.104), indicating incremental improvements and fixes.
Keelvar has a clear and customer-centric policy regarding data ownership and portability, aligned with global data protection regulations.
Responsibility: Customers are responsible for the accuracy, legality, and intellectual property rights of the data they store in Keelvar’s SaaS products.
