The typical implementation process for Equalture software is designed to be smooth and efficient, ensuring that organizations can quickly start benefiting from its features. Here’s a step-by-step overview:
Initial Consultation: The process begins with an initial consultation where Equalture's team understands your organization's specific needs and goals. This helps in tailoring the platform to your requirements.
Competency Profile Creation: Equalture works with your team to create Competency Profiles for the roles you are hiring for. These profiles are developed through internal benchmarking and industry standards to identify the key competencies needed for success in each role.
Platform Setup: Equalture's team sets up the platform, including integrating it with your existing Applicant Tracking System (ATS) if needed. This ensures a seamless flow of data and enhances the efficiency of your recruitment process.
Training and Onboarding: Equalture provides comprehensive training for your recruitment team to ensure they are comfortable using the platform. This includes understanding how to interpret the results of the game-based assessments and how to use the data-driven insights effectively.
Pilot Testing: Before full-scale implementation, a pilot test is conducted to ensure everything is working as expected. This allows for any adjustments to be made based on feedback from your team.
Full Implementation: Once the pilot test is successful, the platform is fully implemented across your organization. Equalture continues to provide support and guidance to ensure a smooth transition.
Ongoing Support and Optimization: Equalture offers ongoing support to help you optimize the use of the platform. This includes regular check-ins, updates, and access to their knowledge center for any additional resources you might need.
The entire implementation process typically takes 4 to 6 weeks, depending on the complexity of your requirements and the size of your organization.
Equalture can be customized to fit specific business needs in several ways:
Competency Profiles: Tailored Competency Profiles are created for each role based on your organization's unique requirements. This ensures that the assessments are aligned with the specific skills and behaviors needed for success in your roles.
Integration with ATS: Equalture can seamlessly integrate with various ATS platforms such as SAP SuccessFactors, Greenhouse, Workable, Oracle Recruiting Cloud, and more. This integration helps streamline your recruitment process and centralize data.
Custom API: For organizations with unique systems, Equalture offers a Custom API that allows you to securely connect your own tracking or database systems with the Equalture platform. This enables you to import assessment results directly into your systems.
Language Support: The platform supports multiple languages, including English, Spanish, and Dutch, making it accessible to a diverse range of candidates.
Tailored Training: Equalture provides customized training sessions for your recruitment team to ensure they are well-equipped to use the platform effectively. This training can be tailored to address specific needs and challenges your team might face.
By offering these customization options, Equalture ensures that the platform can be adapted to meet the unique needs of different organizations, enhancing the overall recruitment process.
Equalture's pricing model is primarily based on the number of open jobs and the usage of assessments. While the base cost starts at €2,000 per month, there may be additional costs depending on specific requirements. These can include:
Setup Fees: There may be initial setup fees for integrating Equalture with your existing systems, especially if custom integrations are required.
Maintenance and Support Charges: Ongoing maintenance and support are typically included in the subscription fee, but any additional support beyond standard service levels may incur extra charges.
Equalture offers comprehensive training and support to ensure new users can effectively utilize the platform:
Onboarding Training: Equalture provides detailed onboarding training sessions for your recruitment team. This includes understanding how to use the game-based assessments, interpret results, and leverage data-driven insights.
Knowledge Center: Equalture has an extensive Knowledge Center with articles, FAQs, and guides to help users navigate the platform and troubleshoot common issues.
Customer Success Team: A dedicated Customer Success team is available to provide ongoing support and ensure you get the most out of the platform. They offer regular check-ins and can assist with any specific queries or challenges.
Equalture takes data security very seriously and has implemented several measures to protect user data:
ISO 27001 Certification: Equalture is ISO 27001 certified, which means they adhere to internationally recognized standards for information security management.
Logical Access Control: Strong passwords and two-factor authentication (2FA) are used to control access to the platform.
Data Encryption: All data is encrypted both in transit and at rest to ensure it is protected from unauthorized access.
Regular Security Audits: Equalture conducts regular security audits and provides ongoing security training to its staff to maintain high security standards.
Privacy Policy: Equalture has a comprehensive privacy policy that outlines how it collects, processes, and protects personal data, ensuring compliance with data protection regulations.
These measures ensure that Equalture provides a secure and reliable platform for its users.
Equalture releases updates regularly to ensure the platform remains efficient, secure, and up-to-date with the latest features. While the exact frequency of updates isn't specified, they typically follow a structured release cycle that includes both minor updates (bug fixes and performance improvements) and major updates (new features and enhancements). These updates are managed through a robust release management process that involves thorough testing and validation to minimize disruptions and ensure a smooth user experience.
Equalture's policy on data ownership and portability is designed to give users control over their data. Here are the key points:
Data Ownership: Users retain ownership of their data. Equalture acts as a data processor, meaning they handle and process the data on behalf of the users but do not claim ownership over it.
Data Portability: Equalture provides options for data portability, allowing users to export their data in a structured, commonly used, and machine-readable format. This ensures that users can transfer their data to other systems or platforms if needed.
Equalture offers flexible terms for scaling the platform up or down based on organizational needs. Here are the main aspects:
Scalability: The platform is designed to scale with your organization, whether you're expanding or downsizing. This flexibility ensures that you can adjust the number of assessments and open jobs as needed.
Subscription Adjustments: Equalture allows for adjustments to your subscription plan to accommodate changes in your hiring needs. This means you can increase or decrease the number of active users, assessments, and other features based on your current requirements.
Support for Scaling: Equalture provides ongoing support to help you manage scaling effectively. This includes assistance with integrating new features, optimizing the platform for larger or smaller teams, and ensuring that your recruitment process remains efficient and effective.
These policies and features ensure that Equalture can adapt to the changing needs of your organization, providing a flexible and scalable solution for your recruitment process.
Equalture's terms and conditions for contract renewal and cancellation are designed to provide flexibility and clarity for their clients:
Contract Renewal: Equalture contracts typically include an automatic renewal clause. This means that the contract will automatically renew for a specified term unless either party provides written notice of non-renewal within a predetermined timeframe. The renewal term length and notice period are usually specified in the contract.
Cancellation: To terminate the agreement, the client must send a cancellation email to [email protected]. Equalture may also suspend or terminate the agreement immediately, without notice of default, if the client fails to fulfill their payment obligations.
Notice Period: The specific notice period required to prevent automatic renewal or to cancel the contract is typically outlined in the agreement. This period allows both parties to prepare for the end of the contract term and make any necessary arrangements.
Equalture adheres to several internationally recognized compliance standards to ensure the security and integrity of its platform:
ISO 27001 Certification: Equalture is ISO 27001 certified, which means they follow stringent information security management practices. This certification ensures that they have robust processes in place to protect data confidentiality, integrity, and availability.
GDPR Compliance: Equalture complies with the General Data Protection Regulation (GDPR), ensuring that personal data is handled by European data protection laws. This includes having a Data Processing Agreement in place with clients to outline how data is processed and protected.
Data Encryption: All data is encrypted both in transit and at rest, providing an additional layer of security to protect against unauthorized access.
Regular Security Audits: Equalture conducts regular security audits to identify and address potential vulnerabilities. This proactive approach helps maintain high security standards and ensures ongoing compliance with industry best practices.
Access Controls: Strong access controls, including the use of strong passwords and two-factor authentication (2FA), are implemented to ensure that only authorized personnel can access sensitive data.
These compliance measures demonstrate Equalture's commitment to maintaining a secure and trustworthy platform for its clients.
