Review your organization’s EHSQ/ESG requirements, select relevant Quentic modules, and define project goals.
Quentic’s team sets up your system on secure cloud servers, configures modules, and customizes workflows to fit your processes.
Import existing data (e.g., hazardous chemical records, safety instructions, risk assessments) from original sources into Quentic, ensuring a unified and accurate database.
Visualize and document business processes using Quentic’s interactive diagrams. Assign responsibilities, link documents, and set up process flows tailored to your organization.
Provide training sessions for administrators and end-users, covering system navigation, data entry, reporting, and process management. Training is adapted to user roles and company needs.
Conduct tests and pilot runs to ensure all modules, data imports, and workflows function as intended. Address any issues before full rollout.
Launch the platform for daily operations, with ongoing support available for troubleshooting and optimization.
Quentic is designed to be highly flexible and configurable, allowing organizations to tailor the platform to their specific EHSQ (Environmental, Health, Safety, Quality) and ESG (Environmental, Social, Governance) requirements. Here are the key data points illustrating its customization capabilities:
Selectable Modules: Choose from a wide range of modules (e.g., Health & Safety, Hazardous Chemicals, Environmental Management, Legal Compliance, Sustainability) and combine them as needed to match your operational focus.
Scalable Structure: Add or remove modules as your business evolves, ensuring the platform grows with your needs.
Form Editor: Use the intuitive drag-and-drop form editor to create or customize templates for checklists, questionnaires, incident reports, risk assessments, and more.
Custom Fields: Add company-specific fields, integrate GPS, electronic signatures, and other elements to capture the exact data you require.
Version Control: Maintain and update your custom templates with built-in version management.
Custom Workflows: Configure organizational processes and approval flows to reflect your internal procedures and compliance requirements.
Role-Based Access: Assign visibility, editing rights, and responsibilities to the right people, ensuring secure and efficient collaboration.
Action & Escalation Management: Set up automated reminders, notifications, and escalation rules to align with your business processes.
API Support: Integrate Quentic with other business systems (ERP, BI tools, HR management, document management) via open API for seamless data exchange.
Public Reporting: Create reporting forms accessible by third parties via link or QR code, supporting external audits, supplier input, or public engagement.
User Administration: Configure system access, user roles, and permissions globally or module-specifically.
Customizable Dashboards: Tailor dashboards to display the metrics and KPIs most relevant to your organization, with centralized trend and indicator tracking.
Multi-Language & Location Support: Adapt the interface and data structures for different languages, locations, or business units.
Custom Reports: Generate detailed, flexible reports and analytics tailored to your business needs, supporting regulatory compliance and strategic planning.
Automated Alerts: Set up custom alerts and notifications for critical events or compliance deadlines.
Corporate Styling: Customize templates and documents with your company’s branding and style guidelines for a consistent professional appearance.
Quentic App: Create custom mobile forms and workflows for field data collection, inspections, and audits, supporting offline use and camera integration.
Stakeholder Engagement: Involve employees, contractors, and third parties in custom processes via mobile or web access.
Step-by-Step Online Training: Quentic offers structured online training courses that guide new users through the platform’s features, providing practical tips and best practices for daily use. These courses are designed to help users quickly become proficient with the software, covering everything from basic navigation to advanced module functions.
Customizable Training Programs: Organizations can design and deliver their own training programs within Quentic, using existing documents, PowerPoint slides, SCORM content, and multimedia such as images and videos. Training can be tailored to specific roles, locations, or compliance topics.
Interactive Content & Testing: Users can participate in interactive training sessions, complete with quizzes and test questions to measure understanding. Results are tracked, and certificates of completion can be generated automatically.
On-Demand Resources: Quentic provides free instructional videos and demo sessions, allowing users to explore the platform’s capabilities at their own pace. These resources are accessible online and can be revisited as needed.
Multi-Language Support: Training content and platform instructions are available in multiple languages, supporting diverse teams across regions.
Dedicated Customer Service: New and existing users have access to Quentic’s experienced support team via phone, email, and online help desk. Support is available on weekdays for both technical and content-related questions, ensuring prompt assistance for any issues.
Comprehensive Consultation: Quentic offers additional consultancy services for organizations needing more in-depth guidance, including process optimization and advanced configuration. Support can also be extended through Quentic’s partner network for specialized needs.
Centralized Help Resources: Users benefit from a central knowledge base, FAQs, and user forums, offering self-service solutions for common questions and troubleshooting.
Quentic implements a set of security measures to protect user and organizational data, ensuring compliance with international standards and robust protection against unauthorized access.
ISO/IEC 27001 Certification: Quentic’s data centers and processes are certified according to ISO/IEC 27001:2022, the leading international standard for information security management. This certification covers all aspects of data handling, storage, and access control.
Additional ISO Certifications: The platform also aligns with ISO 9001 (quality management), ISO 14001 (environmental management), ISO 45001 (occupational health and safety), and ISO 50001 (energy management).
EU-Based Hosting: All data is hosted in secure, highly available data centers located in Germany and the EU, ensuring compliance with strict European data protection laws.
High-Security Service Providers: Quentic partners with certified, high-security service providers for its SaaS infrastructure, including redundant power and network connections, physical access controls, and continuous operations.
Role-Based Access: Only authorized users can access the Quentic system, and permissions are restricted to the specific modules or data relevant to each user’s role.
Unique User Credentials: Each user is assigned a unique username and password, with session-based authentication and encrypted session cookies for secure logins.
Integrated Access Concept: Fine-grained access management ensures that sensitive data is only available to those who need it.
Encrypted Data Transfers: All data transmitted between users and the Quentic platform is encrypted, protecting information from interception or tampering during transfer.
Session Security: Session cookies are used only for encrypted authentication and are deleted after logout or browser closure.
GDPR Compliance: Quentic is designed to comply with the General Data Protection Regulation (GDPR), ensuring user rights for data access, correction, deletion, and portability.
Data Processing Agreements: All data processing is governed by strict contractual agreements with service providers, ensuring confidentiality and legal compliance.
Continuous Auditing: Security practices and infrastructure are regularly audited to maintain ISO 27001 certification and to address emerging threats.
TISAX® Participation: Quentic participates in the TISAX® assessment process, meeting high information security standards required by the automotive industry.
Automated Backups: Regular, automated backups ensure data integrity and availability, supporting disaster recovery and business continuity.
Retention Policies: Data is retained only as long as necessary for service provision or as required by law, with clear policies for deletion or export upon request.
User Rights: Users can access, correct, or request deletion of their data at any time, in line with privacy regulations.
Continuous Development: Quentic is continuously developed to stay aligned with the latest EHSQ and ESG standards and modern IT solutions. Updates are released regularly, though the company does not specify a fixed public schedule (such as monthly or quarterly).
Automatic Updates: As a 100% SaaS (Software as a Service) platform, all new functions and security updates are applied automatically in the background. This ensures users always have access to the latest features and improvements without manual intervention or operational disruption.
Centralized Cloud Delivery: All maintenance and software updates are managed centrally by Quentic. Users always work with the most current version of the software, regardless of their location or device.
No User Effort Required: Updates do not require any additional operational effort from users—there is no need to download, install, or schedule updates manually.
Quality Assurance: Each release undergoes rigorous testing according to established standards before deployment, ensuring high quality and reliability.
Release Communication: Users are regularly informed about new features and updates through newsletters and product announcements. Detailed information about each release is provided to help users understand and utilize new functionalities.
Customer Data Control: Data entered or uploaded into the Quentic platform—such as EHSQ records, compliance documents, and operational data—remains the property of the customer organization. Quentic acts as a secure custodian, storing and processing data exclusively for service delivery and contractual purposes.
No Unauthorized Sharing: Customer data is not shared with third parties unless required by law, necessary for service provision, or with explicit customer consent. Any external service providers involved are contractually bound to maintain confidentiality and comply with data protection regulations.
Access Management: Only authorized users from the customer organization can access their data, with permissions managed through Quentic’s robust, role-based access controls and unique user credentials.
Data Import and Export: Quentic supports data portability by allowing customers to import existing data during setup and to export data as needed. Standard formats and interfaces are supported, ensuring interoperability with other systems.
Structured Formats: Data can be exported in structured, commonly used formats (such as CSV or Excel), enabling customers to transfer their information to other platforms or for backup and reporting purposes.
Customer Support for Portability: Quentic’s IT experts assist with both initial data migration and ongoing data exports, ensuring data is unified, validated, and organized according to customer requirements.
Retention and Deletion: Data is retained only as long as necessary for service provision or as required by law. Upon termination of service or customer request, data can be deleted or exported in accordance with privacy and retention policies.
Certified Data Security: All data is hosted in secure, ISO 27001-certified data centers within the EU, ensuring compliance with stringent European data protection laws and providing customers with control and transparency over their information.
Quentic is designed as a flexible, modular platform to support organizations as their needs evolve. Here’s how scaling up or down typically works with Quentic:
Modular Expansion: You can add new modules (e.g., Health & Safety, Environmental Management, Legal Compliance) at any time. This lets you expand the platform’s scope as your compliance or operational requirements grow.
User and License Increase: Additional user licenses can be purchased as your team expands. The licensing system is designed to accommodate unlimited growth, ensuring smooth onboarding for new employees or departments.
Feature Activation: Activate advanced features or integrations (e.g., analytics, mobile access) as your organization’s complexity increases, with instant availability in the cloud environment.
Module Reduction: If certain modules or features are no longer needed, they can be deactivated or removed from your subscription, allowing you to streamline the platform and reduce costs.
User and License Reduction: Licenses can be adjusted downward if your team size decreases, typically at the end of the current billing cycle or contract term.
Subscription Flexibility: The cloud-based subscription model allows for adjustments in scope and scale with minimal administrative effort.
Subscription-Based Model: Changes in usage—whether scaling up or down—are reflected in your subscription fees. Expanding modules or users increases costs, while reducing them can lower your monthly or annual charges.
No Service Disruption: All changes are managed centrally in the cloud, so scaling up or down does not interrupt your access to the platform or your data.
Notice Periods: Adjustments to your subscription may require notice, typically aligned with your billing cycle or as specified in your agreement. Confirm the exact notice period in your contract.
Customer Support: Quentic’s support team assists with scaling requests, module activation or deactivation, and user management, ensuring a seamless transition as your needs change.
Automatic Renewal: Quentic subscriptions typically renew automatically at the end of each subscription term (monthly or annually), unless a written notice of non-renewal is provided at least 30 days before the end of the current term.
Notice Period: A minimum of 30 days’ written notice is generally required to prevent automatic renewal. This notice must be submitted before the renewal date to avoid continuation of the contract for another term.
Renewal Pricing and Terms: Renewals are subject to Quentic’s then-current pricing and terms. Any price adjustments or changes to service levels may take effect at renewal, with prior notice provided to the customer if required by the agreement.
Order Form Controls; The specific details of renewal—such as term length, user limits, features, and fees—are outlined in the Order Form or service agreement. Any desired changes for the next term should be negotiated and documented before renewal.
Seamless Service: Renewal is managed centrally via the cloud, ensuring there is no service disruption or downtime for users.
How to Cancel: Cancellation requires written notice, usually submitted via email or through your account management portal. The cancellation takes effect at the end of the current paid subscription period unless otherwise specified in your agreement.
Immediate Termination: Either party may terminate the contract for cause with written notice, such as in cases of material breach or insolvency. The agreement may specify additional grounds for immediate termination.
Refunds: Fees already paid are generally non-refundable. Early termination does not typically entitle the user to a refund for the unused portion of the subscription term.
Data Retention and Export: Upon cancellation, users retain ownership of their data and may request an export in a standard format. Data is retained only as long as necessary for legal or operational reasons and is deleted thereafter, in line with Quentic’s data retention policy.
Access After Cancellation: Access to the platform continues until the end of the paid term after cancellation. After this period, access is revoked, but users can request data export before the account is closed.
Quentic is a cloud-based EHSQ and ESG management platform that meets a wide range of internationally recognized compliance standards. Its certifications and capabilities support organizations in achieving and maintaining regulatory, quality, environmental, and information security requirements.
Quentic is officially certified and suitable for management systems by the following ISO standards:
ISO 9001: Quality Management
ISO 14001: Environmental Management
ISO 27001: Information Security Management
ISO 45001: Occupational Health and Safety Management
ISO 50001: Energy Management
These certifications are independently audited and confirm that Quentic’s software and processes align with global best practices for quality, safety, environmental stewardship, and information security.
GDPR Compliance: Quentic is designed to comply with the General Data Protection Regulation (GDPR), ensuring user rights for data access, correction, deletion, and portability.
EU-Based Hosting: All data is hosted in secure, highly available data centers located in Germany and the EU, supporting strict European data protection laws.
TISAX® Participation: Quentic is a participant in the TISAX® assessment process, meeting high information security standards required by the automotive industry.
Chemical Regulatory Compliance: Through partnerships (such as with Yordas Group), Quentic supports compliance with national and international chemical regulations, including management of hazardous and non-hazardous chemicals, safety data sheets, and evolving regulatory frameworks.
Recognized as a "Leader" in the Verdantix Green Quadrant EHS Software Report 2025.
