FreeBusy

FreeBusy is a multi‑channel scheduling platform purpose‑built to eliminate the friction of coordinating meetings among people using different calendar systems. At its core, FreeBusy connects to your existing calendars—Google Calendar, Microsoft 365/Outlook and Exchange (including on‑premises), iCloud, Fastmail, Zimbra, Zoho, and others—and produces a unified availability view without commingling event data. That unified view drives personal booking pages, team pages, and polling workflows, so invitees only see times that respect all linked calendars and preferences. This approach is particularly valuable for professionals who juggle work, personal, and project calendars and need to keep personas separate while honoring every commitment. On the individual side, FreeBusy lets you publish a customizable booking link with a photo, headline, instructions, and preferred meeting details. Automatic time‑zone detection ensures invitees see local hours, while buffer rules prevent back‑to‑back meetings or too‑soon starts. You can pre‑set titles, agendas, locations, and approval preferences (auto‑schedule or manual review), and embed the page on your website or in your email signature. This is complemented by the FreeBusy Copilot browser extension and add‑ins that surface availability and “suggest times” right where you work—inside Gmail, Google Calendar, and Outlook—so you can insert polls or book links directly from messages and event forms. For teams, FreeBusy goes beyond simple “one‑to‑one” booking. You can pool availability for collective meetings (show only slots where all required hosts are free) or set up a round‑robin assignment so incoming bookings are evenly distributed across team members. This is ideal for sales demo routing, support callbacks, and recruiting pipelines. The platform’s help resources detail how to configure appointment types with automatic host selection and round‑robin rules, ensuring bookings land with the right person at the right time. Polling features also help coordinate complex multi‑company meetings by letting external participants vote on proposed slots derived from actual availability, improving consensus and speed. FreeBusy integrates with major web‑conferencing tools—Zoom, Google Meet, Microsoft Teams, Webex, RingCentral, GoToMeeting, and more—so meeting links are generated and attached automatically. This reduces manual steps and avoids setup errors. Pricing is straightforward: a free Personal tier covers core bookings and polls; Professional adds preferences, add‑ins, and conferencing integrations for individuals; Business introduces automated reminders and follow‑ups; and Enterprise adds white‑label and advanced controls. These tiers reflect the platform’s intent to serve freelancers through to large enterprises. Independent directories list FreeBusy at a starting price around $4 per user per month, with positive ratings for ease of use and calendar connectivity across providers. A distinguishing characteristic is FreeBusy’s attention to calendar federation across organizational boundaries. The Outlook Scheduling Assistant add‑in overlays attendees’ availabilities—even when they belong to external organizations—to propose times that minimize conflicts. This capability aligns with the broader “free/busy” paradigm familiar in Outlook and Exchange environments, and FreeBusy bridges similar behaviors across disparate systems, a pain point during mergers and cross‑tenant collaboration. As a result, professionals can coordinate meetings “10x faster,” according to product messaging, without relying solely on blind polls or manual grid checks.

FreeBusy’s competitive edge starts with the breadth of calendar federation. Where many scheduling tools center on one ecosystem, FreeBusy natively connects to Google Calendar, Microsoft 365/Outlook and Exchange (including legacy on‑prem), iCloud, and additional providers like Fastmail and Zoho, then unifies availability without mixing data. This multi‑provider depth, documented in its pricing and integrations catalog, makes it well‑suited to consultants and enterprises with heterogeneous stacks or multiple personas, reducing the typical friction of cross‑company coordination. Another differentiator is its “in‑workflow” experience via the Outlook add‑in and Copilot browser extension. Instead of forcing users to context‑switch into a standalone app, FreeBusy surfaces “Suggest meeting times” and “Find a time” directly inside Gmail, Google Calendar, and Outlook compose and event screens. This enables users to propose slots that already work for all recipients, insert polls with informed suggestions, and share personal or team booking links with one click—shortening scheduling cycles and improving adoption among busy staff who live in email and calendar UIs.

• Small Businesses (1-99)
• Mid Market (100-500)
• Enterprise (500+)