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Table of Contents

• What is CMMS Software?
• The benefits of CMMS Software
• Typical features of CMMS Software
• The cost of CMMS Software
• Considerations when purchasing CMMS Software
• Relevant CMMS Software Trends

What is CMMS Software?

Computerized Maintenance Management (CMMS) Software helps businesses manage, automate, and streamline maintenance activities (including asset management, schedule maintenance, and work order tracking) to improve efficiency. This software is an upgrade to maintenance management software andd is primarily used by asset-intensive industries (such as oil and gas companies) to plan, track, and measure the maintenance operation.

The software enables businesses to centralize and simplify maintenance data while also ensuring the following:

• Automating preventative maintenance and work order tasks
• Reducing equipment downtime and increasing efficiency
• Lessening human effort
• Providing actionable real-time reports

The benefits of CMMS Software

The following are some of the most significant benefits of using the CMMS system:

• Improved efficiency: Tracking and managing maintenance processes digitally via CMMS software means fewer mistakes and less time wasted on manual tasks. This makes businesses more efficient. In addition, the CMMS system automates work schedules, helping the maintenance team plan, and implement the preventive maintenance task more efficiently, resulting in improved productivity.
• Cost control: A computerized maintenance management system monitors expenses on labor, parts, inventory, and other costs, enabling businesses to control unwanted expenses and save money. The software also comes with a predictive maintenance feature that allows users to identify potential equipment failures before they occur and thereby take preventive measures. This reduces the risk of unexpected and costly repairs.
• Reduced downtime: Downtime can be costly for any business. It can interrupt production, disrupt service, and impact revenue. Many factors can cause downtime, but equipment failure is one of the most common reasons. CMMS software focuses more on taking a preventive step by enabling real-time monitoring of equipment, which helps in quickly identifying and resolving potential equipment problems. This reduces downtime and helps companies save money.
• Increased safety: When surrounded by machines, there is always the risk of an accident occurring. CMMS software can help prevent safety issues from arising by tracking equipment maintenance activity. The software monitors the status of machinery on a regular basis, giving managers the alert notification of any abnormalities that might lead to unsafe conditions for employees.

Typical Features of CMMS Software

• Asset tracking: Track all your assets, including their location, condition, and history, helping you monitor and manage the equipment within the premises.
• Preventive maintenance: Schedule routine checks, calibration, and regular parts replacement to prevent unexpected machinery breakdown and high maintenance costs or safety concerns.
• Work order management: Create, manage, and organize work orders, helping you track the status of each work order, assign tasks to employees, and set due dates.
• Inventory management: Track the items you have in stock, including the quantity, storage location, and usage, to ensure stock availability and timely reordering.
• Service history: Record services performed on assets such as inspections, preventive maintenance schedule activity, etc. This tracks repairs and other service-related operations.
• Scheduling: Plan and schedule tasks, assign resources, and track the progress of work orders, helping facilities managers optimize their resources and improve the overall workflow.
• Mobile access: Enable software access from mobile devices, helping staff members manage a maintenance task and obtain data/reports on the go.

The cost of CMMS Software

Most products in the market are priced on a per user, per month basis and can be divided into three pricing tiers based on their starting price.

Price ranges*:

• $6 - $14
• $14 - $38
• $38+

*The pricing included is for the entry-level/lowest-priced offering that was found on vendor websites on December 17, 2021. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products.

The above list summarizes pricing for the basic plans of most products. An enterprise or premium product, which is priced higher, may include additional features such as custom integrations, advanced labor tracking, AI-powered reporting, and API access.

Considerations when purchasing CMMS software

• Scalability: Every business wants a solution that can keep up with increased demand, leading to better user experience and higher agility. CMMS software is no exception. Consequently, when purchasing a CMMS solution, it's critical to check how well the software can scale to meet not just your current but also future maintenance needs so that you don't fall behind the competition.
• Integrations: The ability of CMMS software to integrate seamlessly with other systems might make a significant contribution to successful asset maintenance, allowing you to save time and money. When purchasing a CMMS software, assess the software's ability to integrate with other applications your company may already be using, thereby accomplishing daily maintenance tasks more quickly and efficiently.
• Built-in reporting tool: Data tracking and analysis are crucial to making informed decisions about maintenance operations. Thus, built-in reporting capabilities are one of the most important features to consider when selecting CMMS software. They enable you to see data in numerous formats, including reports, graphs, and trend analysis, helping you gain a holistic view of your asset performance over time.
• Technical support: Assessing how software support services will fit your team's requirements and budget is an important factor when selecting a CMMS software. As a user, you may face difficulties using the tools provided in your CMMS software. In such cases, a 24/7 customer support service is the most convenient way to resolve technical issues, as well as gain knowledge about system functionalities.

Relevant CMMS Software Trends

• Reimagining predictive maintenance with artificial intelligence (AI): Companies are advancing the maintenance process to minimize downtime and improve efficiency. AI-based predictive maintenance can drastically boost availability while reducing inspection costs, as well as annual maintenance fees. Therefore, businesses are now successfully implementing predictive maintenance systems that employ AI to gather data to predict failures and recommend preventive action.
• IoT-CMMS integration is the future of manufacturing: Manufacturing is constantly evolving and with the advent of the industrial internet of things (IIoT), manufacturers are now able to connect machines and devices to the internet, collect and analyze data in real-time, and make better decisions that improve productivity, quality, and safety. By integrating CMMS software with IoT devices, manufacturers are able to detect fault conditions before they cause a machine outage.