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Table of Contents

• What are Agile Project Management Tools?
• The benefits of Agile Project Management Tools
• Typical features of Agile Project Management Tools
• The cost of Agile Project Management Tools
• Considerations when purchasing Agile Project Management Tools
• Relevant Agile Project Management trends

What are Agile Project Management Tools?

Agile Project Management Tools are software solutions that use Agile methodologies to help developers and project managers create products and services. The tools incorporate iterative workflows and feature a feedback mechanism that facilitates continuous inspection and improvements in a project.

An Agile project management tool improves project management by providing a centralized database, collaborative workspace, project progress tracking functionality, and performance measurement capability.

Agile project management uses frameworks, such as Scrum, Kanban, Extreme Programming (XP), and Adaptive Project Framework (APF).

The benefits of Agile Project Management Tools

Here is a list of a few benefits that these tools offer project managers:

• Higher product quality: The tools help you visualize task timelines so that you can better plan the changes and actions required for product development. It facilitates timely review by clients after each step, which ensures a higher-quality product.
• Better client engagement and satisfaction: Agile project management involves working in sprints that allow project managers to engage the client at multiple stages of the project. This ensures satisfaction as clients have full visibility into the project.
• Greater efficiency: The tools help the project team respond to, and fix, client queries faster than before. Regular query solving and a real-time view of the project tasks results in efficient time management and eliminates rework or wasted hours.
• Lower risks of project failure: Agile project management tools help managers adapt to the client’s needs and preferences during each step of the project. This is achieved through client feedback at each review stage, which clarifies their exact needs. The process creates value at each stage and lowers the chances of project failure.

Typical features of Agile Project Management Tools

• Task management: Create tasks, assign these to employees, and work together on the action items. Also, track the status of each task.
• Collaboration tools: Allow team members a channel to share media files, communicate, and work together on a project.
• Agile methodologies: Supports methodologies such as XP, Adaptive Project Framework, Kanban, and Scrum.
• Prioritization: Arrange activities and tasks based on their relative importance to the project.
• Status tracking: Report changes over time to the state of a request, a process, or an object.
• Backlog management: Evaluate, schedule, and assign tasks that have been put on the backburner in favor of higher priority items.

The cost of Agile Project Management Tools

Most products in this market are priced on a “per user, per month” basis. Pricing can be divided into three pricing tiers based on the starting price.

Price ranges*:

• $5 - $7
• $7 - $11
• $11+

*The pricing included in this list is for the entry-level/lowest-priced offering found on vendor websites on June 27, 2019. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products.

The above list summarizes pricing for the base plans of most products. An enterprise or premium product that is priced higher may include additional features such as advanced reporting, unlimited project archiving, and time tracking.

Considerations when purchasing Agile Project Management Tools

• The software’s scalability: Think about the departments and Agile teams that the software has to support. The tool should meet your software development team’s current needs but also anticipate team expansion and the addition of stakeholders such as business analysts, clients, and project managers. As you may have to invest further in upgrading the system, look for a tool that lets you scale up (or down) easily.
• Centralized storage database: Ask for a single searchable database to host data from your multiple projects. The software should store key project information and assist teams in performing functions such as project tracking and user stories development. It will also prevent data loss.
• Collaboration and communication: The tool should allow team members to communicate with one another and participate in discussions, based on their responsibilities. It should allow any stakeholder, whether business analyst, software developer, tester, marketer, or client, to join the conversation at different stages of the project.

Relevant Agile Project Management Trends

• Businesses implementing tailor-made scaling methodologies: Agile methodologies, such as Scrum, are meant for small teams but frameworks, such as Scaled Agile Framework (SAFe), Large Scale Scrum (LeSS), and Scrum at Scale, suit large teams. As Agile is also being utilized by teams, such as marketing and HR, the adoption of scaled methodologies has increased.
• Agile tools for distributed teams: The way employees work on projects is changing as the stakeholders could be in different locations. For this reason, Agile tools that suit global collaboration are in higher demand.