Accounting Seed

1. System Review

    

   • Objective: Understand the current state of the client's accounting processes and systems.
   • Activities: Conduct interviews with key stakeholders, identify pain points, and document existing workflows and data structures.

    

2. Solution Design

    

   • Objective: Design a tailored solution that meets the specific needs of the business.
   • Activities: Develop a system design document that includes all functional areas, transactions, processes, security, and database structures.

    

3. Setup

    

   • Objective: Install and configure the Accounting Seed software.
   • Activities: Install the software, ensure hardware and network compatibility, and configure the system according to the design document.

    

4. Data Preparation

    

   • Objective: Prepare data for migration from the old system to the new system.
   • Activities: Clean up records in the old system, map data fields, and plan the data migration process.

    

5. Training

    

   • Objective: Ensure that all users are proficient in using the new system.
   • Activities: Develop training materials, conduct training sessions, and provide ongoing support as needed.

    

6. Go-Live Readiness

    

   • Objective: Finalize preparations for the system to go live.
   • Activities: Conduct final testing, confirm data migration accuracy, and ensure all users are ready to transition to the new system.

Open Architecture

• Flexibility: Accounting Seed is built on an open architecture, which allows it to be customized extensively, similar to other applications on the Salesforce platform. This means businesses can tailor the software to meet their unique requirements without extensive coding.

Custom Fields and Data Tables

• Custom Fields: Users can create custom fields to capture specific data points that are crucial to their business operations.
• Custom Data Tables: The platform allows for the creation of custom data tables, enabling businesses to structure their data in ways that align with their internal processes.
• Label Customization: Users can change labels on tables, fields, and dashboards to match their pre-existing business terminology, ensuring that the system is intuitive and easy to use for all team members.

Multi-Currency Support

• Global Operations: Accounting Seed supports multi-currency operations, which is essential for businesses with a global presence. This feature includes tools for tracking exchange rates and managing transactions in multiple currencies.
• Advanced Currency Management: The platform uses Salesforce's Advanced Currency Management feature to track currencies through the Dated Exchange Rates table, ensuring accurate financial reporting and compliance with international standards.

Personalized Dashboards and Reports

• Custom Dashboards: Users can create personalized dashboards that provide real-time insights into key financial metrics and performance indicators. This customization helps businesses monitor their financial health and make informed decisions.
• Custom Reports: The platform allows for the generation of customizable reports, enabling businesses to analyze financial data in a way that supports their strategic goals.

Workflow Automation

• Automated Processes: Accounting Seed offers the ability to automate various financial processes, reducing manual effort and increasing efficiency. This includes automating tasks such as invoicing, billing, and financial reporting.

Pricing Overview

• Starting Price: Accounting Seed's pricing starts at $250 per month, which provides access to the core functionalities of the software. This base price is designed to cater to small and mid-sized businesses looking for robust accounting solutions.
• Annual Cost: The starting price translates to approximately $3,960 per year, making it a cost-effective solution for many businesses.

Customization and Additional Costs

Custom Pricing Options

• Tailored Quotes: Accounting Seed offers custom pricing options to best fit the specific needs of each business. To get an accurate quote, businesses can request a demo and discuss their requirements with Accounting Seed's sales representatives.

Additional Modules

• Payroll and ERP: For businesses that need more advanced functionalities, additional modules such as payroll and ERP are available at an extra cost. These modules can be integrated seamlessly with the core accounting system to provide a comprehensive financial management solution.

Training Resources

Accounting Seed University

• Comprehensive Learning: Accounting Seed University provides a structured learning environment with a variety of courses designed to help users understand and maximize the use of the platform. It includes both beginner and advanced courses, making it suitable for users at all levels.
• Partner Certification: Starting in July, Accounting Seed University will also host a partner certification program, ensuring that implementation partners are well-versed in the platform's capabilities and best practices.

Knowledge Base

• Extensive Documentation: The Knowledge Base is continually updated with detailed documentation on various aspects of the platform, including setup, cash management, orders, inventory, projects, and the general ledger. This resource is invaluable for troubleshooting and learning how to perform specific tasks within Accounting Seed.
• Step-by-Step Guides: Users can find step-by-step instructions and technical articles that cover a wide range of topics, making it easier to navigate and utilize the platform effectively.

Video Tutorials

• Visual Learning: Accounting Seed provides a collection of video tutorials that cover essential topics and demonstrate how to use different features of the software. These videos are available on their website and offer a visual and engaging way to learn about the platform.

Support Resources

Responsive Support Team

• Quick Response Times: Accounting Seed's support team is known for its quick response times, typically addressing inquiries within one hour. In some cases, responses may take up to 24 hours, but the team strives to provide timely and effective assistance.

• Dedicated Assistance: Users can rely on the support team for help with any issues or questions they may have, ensuring they can get the most out of the platform.

   

In-App AI Assistant: Copilot

• Real-Time Assistance: Copilot is an in-app AI assistant that provides real-time help and guidance. Users can ask questions, get task lists, and receive walk-throughs directly within the Accounting Seed platform. Copilot analyzes multiple sources, including the Knowledge Base, to provide accurate and immediate assistance.
• Ease of Use: Accessible from the lower right corner of the page, Copilot offers an easy-to-use search bar and surfaces relevant information based on the user's location within the platform, helping users move from novice to expert without leaving the application.

Additional Resources

• Blog and Newsletters: Accounting Seed regularly updates its blog with articles on new accounting trends, industry-related technology, and core accounting functions. These articles often include video content and are designed to help users stay informed and improve their accounting skills.
• Community and FAQs: Users can also access a community of other Accounting Seed users and a comprehensive FAQ section to find answers to common questions and share insights.

Data Security Measures

Salesforce Platform Integration

• Secure and Reliable API: Accounting Seed is built on the Salesforce platform, which is renowned for its robust security infrastructure. This includes a secure and reliable API that ensures data integrity and protection against unauthorized access. Salesforce's security protocols are among the best in the industry, providing a strong foundation for Accounting Seed's data security measures.

Data Encryption

• Encryption Standards: All data within Accounting Seed is encrypted both in transit and at rest. This means that sensitive financial information is protected from interception and unauthorized access during transmission and while stored on servers. Encryption ensures that even if data is accessed without authorization, it remains unreadable and secure.
• Regular Backups: Data is backed up on a weekly basis, ensuring that there is always a recent copy available in case of data loss or corruption. Regular backups are a critical component of data security, providing a safeguard against accidental deletions, system failures, or cyber-attacks.

Multi-Factor Authentication (MFA)

• Enhanced Security: Accounting Seed supports multi-factor authentication, adding an extra layer of security to user logins. MFA requires users to provide two or more verification factors to gain access to their accounts, significantly reducing the risk of unauthorized access due to compromised passwords. This could include something the user knows (password), something the user has (security token), or something the user is (biometric verification).

User Permissions and Access Controls

• Granular Control: The platform allows for detailed user permissions and access controls, ensuring that only authorized personnel can access specific data and perform certain actions. This helps prevent internal threats and accidental data sharing by restricting access based on user roles and responsibilities.
• Audit Trails: Accounting Seed maintains audit trails that log all transactions and changes made within the system. This provides a record of all activities, helping to detect and investigate any suspicious behavior and ensuring compliance with regulatory requirements.

Compliance and Best Practices

• Regulatory Compliance: Accounting Seed adheres to industry standards and regulations to ensure data security and privacy. This includes compliance with regulations such as GDPR, CCPA, and others relevant to financial data protection.
• Security Training: The platform emphasizes the importance of security training for users. Educating staff about potential threats, such as phishing and ransomware, and how to prevent them is crucial for maintaining a secure environment. This training helps instill a sense of ownership and responsibility for data security among employees.

Additional Security Features

• Secure Email Functions: Users can encrypt and safely send sensitive emails containing accounting data, reducing the risk of data breaches through email communication.
• Approval and Validation Systems: Implementing approval and validation systems ensures that critical actions and data changes are reviewed and approved by experienced managers, minimizing the risk of errors and unauthorized changes.

Regular Updates

Release Schedule

• Three Major Releases Annually: Accounting Seed follows a structured release schedule, aiming to deliver three major updates each year—typically in the Spring, Summer, and Winter. These updates, known as "Push" releases, introduce new features, enhancements, and security improvements to the platform.

Seamless Integration with Salesforce

• Salesforce Platform: As a native Salesforce application, Accounting Seed leverages the robust infrastructure and regular update cycle of the Salesforce platform. This integration ensures that any enhancements or security updates made to Salesforce are automatically extended to Accounting Seed users. This seamless integration means that users benefit from continuous improvements without any additional effort.

Automatic Updates

• No User Action Required: One of the significant advantages of being built on Salesforce is that updates are managed centrally and automatically. Users do not need to manually download or install updates; they are applied automatically, ensuring that all users are always on the latest version of the software. This approach minimizes disruptions and ensures that users can take advantage of new features and security enhancements as soon as they are available.

Enhancements and Security

Functionality Enhancements

• New Features: Each major release typically includes new features and enhancements designed to improve the user experience and expand the platform's capabilities. These can range from new accounting functionalities to improved user interfaces and reporting tools.
• User Feedback: Accounting Seed often incorporates user feedback into their updates, ensuring that the platform evolves in ways that meet the practical needs of its user base.

Security Improvements

• Enhanced Security Measures: Regular updates also focus on enhancing the security of the platform. This includes patching vulnerabilities, improving encryption standards, and updating authentication protocols to protect user data.
• Salesforce Security Protocols: By leveraging Salesforce's advanced security protocols, Accounting Seed ensures that all data is protected with industry-leading security measures. This includes multi-factor authentication, data encryption, and robust access controls.

Support and Documentation

Release Notes

• Detailed Documentation: With each major release, Accounting Seed provides detailed release notes that outline the new features, enhancements, and any changes to the platform. These notes are available on the Accounting Seed Knowledge Base, helping users understand the benefits of the latest updates and how to utilize new functionalities.

User Control Over Data

• Full Data Ownership: Accounting Seed ensures that users retain full ownership of their data. This principle is central to the platform's design, giving users the assurance that their financial information is always under their control.
• No Vendor Lock-In: By allowing users to export their data at any time, Accounting Seed mitigates the risk of vendor lock-in. This flexibility ensures that businesses can switch platforms or perform extensive data analysis without being constrained by the software.

Data Export Options

• CSV Export: Users can export their data into CSV (Comma-Separated Values) files, which are widely supported by various data analysis tools and spreadsheet applications like Microsoft Excel and Google Sheets. This format is ideal for users who need to perform detailed data analysis, share data with stakeholders, or migrate data to another system.
• PDF Export: For reporting and documentation purposes, users can also export their data into PDF (Portable Document Format) files. PDFs are useful for creating official records, sharing reports in a universally accessible format, and ensuring that the data presentation remains consistent across different devices and platforms.

Compliance with Data Protection Regulations

• Data Portability: The ability to export data easily supports compliance with data protection regulations such as the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). These regulations often require that users have the right to access and transfer their data, and Accounting Seed's export features facilitate this requirement.
• Transparency and Accountability: By providing transparent data export options, Accounting Seed helps businesses maintain accountability and transparency in their financial reporting. This is particularly important for audits, regulatory compliance, and internal reviews.

Ease of Use

• User-Friendly Interface: The data export process is designed to be user-friendly, allowing users to quickly and easily export their data without needing technical expertise. This ensures that all users, regardless of their technical background, can manage their data effectively.
• Comprehensive Data Export: Users can export a wide range of data, including transactions, financial reports, customer information, and more. This comprehensive export capability ensures that all relevant data can be accessed and utilized as needed.

Integration with Other Systems

• Interoperability: The ability to export data in CSV and PDF formats enhances interoperability with other systems and applications. Whether integrating with other financial tools, CRM systems, or data analysis platforms, Accounting Seed's export features ensure that data can be seamlessly transferred and utilized across different environments.

Modular Architecture

• Add or Remove Modules: Accounting Seed's modular architecture allows users to add or remove specific modules based on their current requirements. This means businesses can start with the core functionalities they need and expand their capabilities over time by integrating additional modules such as payroll, ERP, or advanced reporting tools.
• Tailored Solutions: By offering a variety of modules, Accounting Seed enables businesses to tailor their accounting system to their unique operational needs. This customization ensures that the platform can grow alongside the business, adapting to new challenges and opportunities.

Subscription Model

• Adjustable Subscription Levels: Users can adjust their subscription levels to match their current needs. Whether a business is expanding rapidly or experiencing a temporary contraction, the subscription model allows for easy scaling up or down. This flexibility helps businesses manage costs effectively while ensuring they have access to the necessary tools.
• Cost-Effective Scaling: The ability to scale subscriptions means that businesses only pay for what they need. This cost-effective approach is particularly beneficial for small and medium-sized enterprises (SMEs) that may have fluctuating accounting requirements.

Salesforce Integration

• Native Salesforce Application: As a native Salesforce application, Accounting Seed leverages Salesforce's robust infrastructure, providing seamless integration with other Salesforce tools and applications. This integration ensures that as businesses scale, their accounting system remains cohesive and efficient, eliminating the need for costly and complex integrations.
• Unified Data Management: Sharing the same database as Salesforce CRM, Accounting Seed ensures that financial data is consistent and up-to-date across all business functions. This unified approach enhances visibility and collaboration, making it easier to manage growth and complexity.

Scalability Features

Transaction Volume Management

• Flexible General Ledger Architecture: Accounting Seed supports both fused and subledger general ledger architectures, allowing businesses to choose the best option for their transaction volume. This flexibility is crucial for managing high transaction volumes efficiently and ensuring that the accounting system can scale without performance issues.
• Automated Processes: The platform offers extensive automation capabilities, including event automation, batch automation, and scheduled job automation. These features help manage increasing transaction volumes by reducing manual effort and improving accuracy.

Cloud-Based Solution

• Accessibility and Real-Time Data: Being a cloud-based solution, Accounting Seed provides real-time access to financial data from anywhere, at any time. This accessibility is vital for businesses with remote teams or multiple locations, ensuring that everyone has up-to-date information to make informed decisions.
• Scalable Infrastructure: The cloud-based nature of Accounting Seed means that the underlying infrastructure can scale seamlessly with the business. As the company grows, the platform can handle increased data storage and processing needs without requiring significant hardware investments.

Benefits of Scalability

Enhanced Productivity and Efficiency

• Streamlined Operations: By integrating financial management with other business functions on Salesforce, Accounting Seed eliminates the need for multiple systems and reduces the time spent toggling between different applications. This streamlining enhances productivity and operational efficiency.
• Improved Decision-Making: Real-time financial visibility and comprehensive reporting tools provide executives with the insights needed to make strategic decisions quickly. This enhanced visibility supports better financial planning and resource allocation.

Future-Proofing

• Adaptability: Accounting Seed's flexible architecture ensures that businesses never outgrow their accounting system. As new challenges and opportunities arise, the platform can be adjusted to meet evolving needs, providing a future-proof solution that supports long-term growth.
• Compliance and Security: Regular updates and robust security measures ensure that the platform remains compliant with industry regulations and protected against emerging threats. This ongoing support helps businesses maintain data integrity and security as they scale.

Contract Renewal 

1. Automatic Renewal: 

• Each Sales Contract and Accepted Order will automatically renew for subsequent periods equal to the then-expiring initial term unless non-renewed by the Direct Client. 

2. Non-Renewal Notice: 

• A Direct Client may non-renew a Sales Contract only by providing at least ninety (90) days' advance written notice to Accounting Seed prior to the expiration of the current term. 

Contract Cancellation 

1. Termination by Accounting Seed: 

    

Accounting Seed may terminate the agreement with a Direct Client for any reason by providing at least thirty (30) days' advance written notice. 

Immediate termination can occur if the client breaches any payment obligation, fails to perform any material obligation, commits gross negligence or willful misconduct, or if the contract with a Designated Reseller expires or terminates.

2. Termination by Client: 

A client may terminate the agreement if Accounting Seed fails to perform any material obligation, warranty, duty, or responsibility, and such failure continues unremedied for a period of thirty (30) days after receiving written notice from the client. 

3. Effect of Termination: 

All Sales Contracts and Accepted Orders will terminate upon any termination of the main agreement. 

1. General Data Protection Regulation (GDPR):

Accounting Seed complies with GDPR, which is a regulation in EU law on data protection and privacy for all individuals within the European Union and the European Economic Area. This includes ensuring that personal data is processed lawfully, transparently, and for a specific purpose.

2. ISO 27001:

Accounting Seed has achieved ISO 27001 certification, which is an international standard for managing information security. This certification demonstrates that Accounting Seed has implemented a systematic approach to managing sensitive company and customer information, ensuring it remains secure.

3. SOC 2 Type II:

Accounting Seed meets the SOC 2 Type II standards, which are designed for service providers storing customer data in the cloud. This certification ensures that Accounting Seed has controls in place to protect the privacy and security of its users' data.

4. Payment Card Industry Data Security Standard (PCI DSS):

Accounting Seed adheres to PCI DSS, which is a set of security standards designed to ensure that all companies that accept, process, store, or transmit credit card information maintain a secure environment. This includes measures such as data encryption, secure data transmission, and regular security audits to protect cardholder data.

5. ASC 605, 606, and IFRS 15:

Accounting Seed provides compliance with accounting standards for revenue recognition such as ASC 605, ASC 606, and IFRS 15. These standards ensure that revenue is recognized accurately and consistently across financial statements.

6. Federal Acquisition Regulation (FAR) and Cost Accounting Standards (CAS):

Accounting Seed is designed to help businesses comply with FAR and CAS, which are essential for companies that work with the U.S. government. These standards ensure that costs are allocated properly and that financial reporting meets federal requirements.

7. National Cyber Security Centre (NCSC):

Accounting Seed has certifications from the National Cyber Security Centre, which underscores its commitment to maintaining high standards of cybersecurity.